Rumney Library Trustees Minutes - 8/9/2012

BOARD OF TRUSTEES MINUTES - APPROVED BYRON G. MERRILL LIBRARY Rumney, NH August 9, 2012 – 6:00 p.m. Present: Roger Daniels, Leina Smoker, Tom Wallace, Susan Turbyne From Dennis Mires – The Architects, P.A.: Dennis Mires, Steve Peach MEET WITH ARCHITECT a. Feasibility Study Progress Report a. Schedule o Architects indicated they would work to meet the completion dates identified in the LCHIP Grant Agreement o Architect agreed to meet with Trustees on a regular basis, either weekly or bi-weekly through the Sept. 30 Phase 1 deadline. b. Review Concepts o Architect reviewed basic design features of existing building including the bi-axial symmetry of the building and the various materials/ colors on the exterior. o Architect briefly reviewed the simplest approaches to making the building accessible including ramping and elevators/lifts that would minimally affect the building footprint and indicated that these could be developed for review later. o For this meeting, two basic approaches that involved increasing the building’s footprint were presented. Option A: Extended the rear wing of Library (Existing Stack area) approximately 24 ft. toward the Church property. Included in the addition were a new entry at grade, and elevator, new stairs to both levels of the existing building and an accessible toilet. The shelving in the existing Stack Area on the Main Level would be reconfigured to meet “accessiblility” standards and to provide access to the existing Main Level. The existing “Hall” on the Basement level would be reoriented. The existing oil tanks would be moved into the existing Boiler Room to provided additional space on this level. Concepts for two possible exterior treatments of Option A were presented. A variation to Option A which involved a reduction in the width of the extended Stack wing was presented in order to keep the addition away from the Church’s paved drive/ parking area. The general feeling of the Library was that this was desirable. Option B: Involved an addition to the west side of the Library that also provided a connection to the Historical Society. In the addition would be entries (front and back) at grade, stairs to the Main and Basement levels of the Library, and elevator and accessible toilets serving both the Library and Historical Society building. Access to the Library’s main Level would be through the north window of the West Reading Room. The general feeling of the Board was that Option B had too much of an impact on the front of the Library, but asked the Architect to develop a similar scheme that connected to the Library further from Buffalo Road, possibly at the existing Stak Area. c. Role of Architectural Historian – Elizabeth Hengen o Agreed to keep Historian involved in design process as various concepts are developed and evaluated. d. Property Survey: T. Wallace advised that survey has not started , but that he would get in keep after Kevin French to have survey done. e. It was agreed that the Architect would next meet with the Trustees on Thursday, August 23 at 6:00 pm. to review revised and new conceptual plans. At this point in the meeting the Architects and Susan Turbyne left. REPORTS 1. Review Draft Minutes of June 20, 2012 Meeting (Postponed until next meeting) NEW BUSINESS 2. Donations Received – Donald Young Memorial Fund a. Wallace (Treasurer) reported that the following addition donations in memory of Donald Young had been received. Accept Donations o July 23 deposit - $ 375.00 (from 7 donors) o Aug. 2 deposit - $ 50.00 (from Town of Rumney) Moved by Daniels, seconded by Smoker to accept these donations totaling $ 425.00. Motion passed 3-0. b. Treasurer advised that Ruth Young has indicated to S. Turbyne that she would like donations received in memory of Donald Young be used to make the library accessible to the disabled. Trustees agreed that they would honor her wish. c. Treasurer reported that a separate Donald Young Memorial account has been established in the Library’s Citizens Bank Endowment account and that the donations received to date in this account totals $ 1,220. Next Meeting: Thursday, August 23, 2012 at 6:00 pm.