Rumney Library Trustees - October 17 2023

 

Rumney Library Trustees – Approved 1/31/2024
Thursday, October 29, 2023

 

The 4th meeting of 2023 was opened at 7:00 pm with Trustees Lorrie Eaton, Robin Goldstein, and TJ Baumann present. Also attending was Susan Turbyne, Library Director.

Robin moved that the minutes from our meeting on July 29th, 2023, be approved as presented. The motion was unanimously passed. The approved minutes will be forwarded to the town office and placed on the Rumney Library Trustees Website.

A cash flow report for the 3rd Quarter of 2023 was presented and discussed. Robin moved that the 3rd Quarter Cash Report be approved as presented. TJ seconded and the motion was unanimously approved.

Old Business:

Charitable Funds Request… At our last meeting Susan informed everyone that Audrey Blodgett at Charitable Funds in Concord requires an annual report on the library trust funds. After that meeting, Mark Andrews looked at our paperwork and concluded that our five funds are savings accounts, not trust funds. We need to contact Audrey about this and see how to proceed.

Roof… Joe Chivell, the selectmen, and Brad Eaton have been working together to write the bid proposal for our roof work. Brad sent us a draft bid and we will wait for the team to finalize it before taking further action.

Septic System… VLK Septic emptied our tank on 9/14/2023. It took awhile for us to locate the tank and to dig it out. We added a collar to make pumping easier the next time. Total cost was $748.00

New Business:

Heating Oil… The Town of Rumney has accepted a proposal from Dead River Company for this winter’s oil delivery - $3.69 a gallon. Robin moved that the proposal for $3.69 a gallon be approved as presented. TJ seconded and the motion was unanimously approved.

2024 Library Budget Proposal… The remainder of the meeting was spent discussing the budget request proposal to be considered by the Town of Rumney for the year 2024. The proposal will be delivered to the town office.

With no further business, it was agreed that we adjourn.

Respectfully submitted,
Susan Turbyne, Director

Rumney Library Trustees - 6/29/2023 (Approved 10/17/2023)

 

The 3rd meeting of 2023 was opened at 5:00 pm with Trustees Lorrie Eaton, Robin Goldstein, and TJ Baumann present. Also attending was Susan Turbyne, Library Director.

Robin moved that the minutes from our meeting on May 23rd, 2023, be approved as presented. The motion was unanimously passed. The approved minutes will be forwarded to the town office and placed on the Rumney Library Website.

A cash flow report for the 2^nd Quarter of 2023 was presented and discussed. Robin moved that the 2nd Quarter Cash Report be approved as presented. TJ seconded and the motion was unanimously approved.

Susan reminded the trustees of the upcoming Trustee Orientation Workshop being held in Concord on Monday, July 17^th at 10am and encouraged everyone to attend.

Susan informed everyone that Audrey Blodgett at Charitable Funds requires an annual report on the library trust funds. We have five trust funds that are controlled by the library trustees and are included in our annual town report. Robin will need to submit a copy of our annual town report page to Audrey. Next year we should plan to do it in January. Byron G Merrill Library also has an investment policy that we follow for our investments.

Joe Chivell had hoped to be at our meeting to report on three maintenance projects he is working on for the library. They are:

1.                     The roof – Joe is working to get bids for re-shingling the original part of the library (not the addition) and will share the information when he has it.

2.                    The septic system – Joe is working to get all the town buildings on schedule for cleaning out the septic tanks every two or three years. He will let us know when the library will be scheduled.

3.                    Heating Oil – Joe is collecting bids for next season’s fuel costs and will get back to us when a decision is made.

At our last meeting we talked about upcoming events which included the plant sale on June 10th, the book sale on June 24th, and the start of Summer Reading on June 26th. The plant sale was fine despite the weather. We made a little money and the plants went to good homes. The book sale was set up inside and was most successful.  Neighbors, Molly and Richard, provided music which kept all our feet moving and Face Painting by Maggie was a big hit! We had a good group of volunteers that appeared to lend a hand and the last blog post with photos was our way of saying thank you to everyone. Susan again thanked the trustees for their support.

Susan explained the need for an additional part-time employee and that Katy Gautsch is interested. The board agreed to hire Katy and Susan will begin the hiring process.

With no further business, it was agreed that we adjourn.

Respectfully submitted,
Susan Turbyne, Director

 

Library Trustees - 5/23/2023, Approved on 6/29/2023

 

The 2nd meeting of 2023 was opened at 4:30 pm with Trustees Lorrie Eaton, and Robin Goldstein present. Also attending was Susan Turbyne, Library Director. TJ Baumann was absent.

Robin moved that the minutes from our meeting on February 20th, 2023, be approved as presented. The motion was unanimously passed. The approved minutes will be forwarded to the town office and placed on the Rumney Library Website.

A cash flow report for the 1^st Quarter of 2023 was presented and discussed. Robin moved that the 1^st Quarter Cash Report be approved as presented. The motion was unanimously approved.

Old Business… “Seed Library” – Jane Kelso, our children’s librarian, did a great job setting up our ‘Seed Library” in the back entry way using our old card catalog. A “Seed Swap” took place on Saturday, March 4^th, with several enthusiastic gardeners as well as a few newbies. Stories were shared and everyone left with new seeds to try. Since then, Jane has been planting seeds with the children for their gardens at home.

Old Business… Library Roof - We postponed discussion until TJ can give his report.

New Business… June Schedule – Susan reviewed our several events planned for June and reminded Robin and Lorrie that we will need help!

With no further business, it was agreed that we adjourn.

Respectfully submitted,
Susan Turbyne, Director

Library Trustees - 2/20/2023

 

Rumney Library Trustees – Approved May 23, 2023
February 20, 2023

 

The 1st meeting of 2023 was opened at 12:30 pm with Trustees Lorrie Eaton, TJ Baumann, and Robin Goldstein present. Also attending were Susan Turbyne, Library Director, and Jane Kelso, Assistant Library Director.

Robin moved that the minutes from our meeting on December 8th, 2022, be approved as presented. The motion was seconded by TJ and unanimously passed. The approved minutes will be forwarded to the town office and placed on the Rumney Library Website.

A cash flow report for 2023 was presented. A few adjustments in the categories still need to be made. A paper from Northway Bank updating signatures of people on the account was signed and Robin will deliver it to the bank.

Jane updated the board about our plans for a “Seed Library” and a “Seed Swap” that is scheduled for Saturday, March 4^th, 10:30 until noon.

TJ reminded us about a small leak he noticed in the attic and the condition of the shingles as a little suspicious. Following some discussion, Robin moved that TJ contact the town office for suggestions on someone to take a closer look at the roof and evaluate the condition. The motion was seconded by TJ and unanimously passed. TJ will report back at our next meeting.

With no further business, it was agreed that we adjourn.

Respectfully submitted,
Susan Turbyne, Director

 

Library Trustees - 12/8/2022

Rumney Library Trustees – Approved 2/20/2023
December 8, 2022

 

The 3rd meeting of 2022 was opened at 3:30 pm with Trustees Lorrie Eaton and TJ Baumann present. Also attending were Susan Turbyne, Library Director, and Robin Goldstein. Absent was our third trustee, Stacie Winsor, who has served on the board since 2015. Stacie has recently sold her property in Rumney and taken up residence in our neighboring state of Vermont and has resigned from the board. Stacie served as our treasurer, kept track of our investments, and prepared our annual budget request. She will be very much missed.

Robin Goldstein has expressed an interest in filling the position until the next town election in March. Robin, along with her husband and four children, live on Main Street and all are avid readers and users of our library. Lorrie moved that the board accept Stacie Winsor’s resignation and appoint Robin Goldstein to finish the year as trustee and serve as board treasurer. The motion was seconded by TJ and unanimously approved. We welcomed Robin to the board.

Susan reminded the board that each of them would be up for election in March and need to sign up with the town clerk. Lorrie will be running for a three year term, TJ (who is completing Roger’s term) will be running for a two year term, and Robin (who is completing Stacie’s term) will be running for a one year term.

TJ moved that the minutes from our meeting on September 14th, 2022, be approved as presented. The motion was seconded by Robin and unanimously passed. The approved minutes will be forwarded to the town office and placed on the Rumney Library Trustees Blog.

A cash flow report for 2022 1^st, 2^nd and 3^rd Quarters (January 1 – September 30, 2022) was presented. TJ moved that the report be approved. The motion was seconded by Robin and unanimously approved.

With no further business, it was agreed that we adjourn and meet again in November to approve our budget request.

Respectfully submitted,

Susan Turbyne, Director 

Library Trustees - 9/14/2022

 

The 2^nd meeting of 2022 was opened at 5:30 pm with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending were Susan Turbyne, Library Director, and T J Baumann.

Lorrie moved that the minutes from our meeting on March 8^th, 2022, be approved as presented. The motion was seconded by Stacie and unanimously passed. The approved minutes will be forwarded to the town office and placed on the Rumney Library Trustees Blog.

A cash flow report for 2022 1^st and 2^nd Quarters (January 1 – June 30, 2022) was presented. Lorrie moved that the report be approved. The motion was seconded by Stacie and unanimously approved.

Roger has made it known that he is ready for retirement and with that in mind, I have invited TJ Baumann to join us.  TJ, his wife Jordan, and their two young children live on Mill Street. He and Jordan are both in the education field, are avid readers, and are quick to volunteer when something needs to be done. For these reasons I approached him about being on the board.

Lorrie moved that the Board accept Roger Daniels’ resignation and appoint Thomas James Baumann to finish the year until next year’s town election. The motion was seconded by Stacie and unanimously approved.

It was a sad day when our chair, Roger Daniels, announced that he was ready for retirement after serving on the Library Board of Trustees for thirty-three years! Roger has been totally supportive of the goings on at the library for the eighteen years I have been here. He has brought a wealth of knowledge about the building and has always been great moral support. He will be missed. The Board thanked Roger and welcomed TJ.

Since this is our first meeting since the Rumney Town election, officers were elected. Our newest trustee, TJ Baumann, moved that Lorrie Eaton serve as chair and Stacie Winsor continue as treasurer. The motion was seconded by Lorrie and unanimously approved.

With no further business, it was agreed that we adjourn and meet again in November to approve our budget request.

Respectfully submitted,
Susan Turbyne, Director

Library Trustees - 3/8/2022

Rumney Library Trustees – Approved 9/14/2022

March 8th 2022

 

The 1st meeting of 2022 was opened at 5:30 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending was Susan Turbyne, Library Director.

 

Lorrie moved that the minutes from our meeting on November 4, 2021, be approved as presented. The motion was seconded by Stacie and unanimously passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog.

 

A cash flow report for 2021 4th Quarter (October 1, 2021, thru December 31, 2021) was presented. Lorrie moved that the report be approved. The motion was seconded by Stacie and unanimously passed. A copy of the annual financial report completed for the Rumney Town Report was distributed.

 

At our last meeting, Stacie, our board treasurer, presented our budget request in the amount of $49,980.00 for the year 2022. The proposed budget was accepted by the Board of Selectpersons and is Article #19 on the 2022 Warrant and will need to be approved at town meeting on Thursday.

 

At our last meeting we discussed the furnace. On October 20^th, the boiler had been inspected by Stephen C Sawyer representing Travelers Insurance who recommended two repairs: replacement of the water tube indicator and the pressure relief valve. Assistant Director, Jane Kelso, contacted Pemi River Fuels and scheduled the work. After an emergency call by Pemi Fuel, we discovered that Rob Wells, who has worked on our furnace in recent years, has started his own business and no longer works for Pemi Oil. The technician who arrived at the library had to call Rob for help. At that point, we cancelled our upcoming appointment with Pemi Fuel and had Rob come clean/service the furnace. He felt comfortable about the state of the furnace and said that the repairs were not necessary. He will return at the end of the season and again in September.

 

Our “Button Up” project is now complete. The attic has all new insulation, sprayed and blown in and the library is already feeling warmer. A “walkway” was built around the sky light making it easier to clean and maintain. An access was made to get to the area above the stack room and that area was insulated. In addition, the main floor windows were caulked and the ceiling in the “safe” room was repaired. Shakes to Shingles Weatherization was a great company to work with and were very easy to communicate with. The total cost of the project came to $19,740.00. Twelve thousand was paid in December and the remainder $7740.00 is in the mail!

 

It was agreed to make a membership/donation (50.00) to the NH Preservation Alliance due to their diligence and help when we were working on our handicap access project and a thank you donation (10.00) and a note to an elderly gentleman in California who sent us a postcard showing our library. It was also agreed to purchase a Dyson cordless vac to help with our quick pickups.

 

There being no further business, it was agreed that we adjourn.

 

Respectfully submitted,
Susan Turbyne, Director