Saturday, August 25, 2018

Library Trustees - 7/30/2018


The second meeting of 2018 was opened at 6:30 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending was Susan Turbyne, Library director.


Lorrie Eaton moved that the minutes from our meeting on February 22nd 2018 be approved as read. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees Blog.


Treasurer Stacie Winsor distributed the quarterly cash flow report for the first and second quarters of 2018. A letter requesting our 3rd Quarter operating funds has been sent to the selectmen.


Election of Officers – Lorrie Eaton moved that the three officers continue in their present positions – Chair – Roger Daniels, Treasurer – Stacie Winsor, and Secretary – Lorrie Eaton. The motion was seconded by Stacie Winsor and passed.


Correspondence from the Attorney General – A letter telling of Terry Knowles retirement and an explanation of the change in training for library trustees was received.


CIP Meeting with the Planning Board – August 14th As we have no updates to our plan, we will not have to attend this meeting


BGM Building Concerns – Roger will work with Carl Doe to take care of these concerns.

• Front door handle is loose
• Broken sink in furnace room
• Need heat in preschool room


Merrill Hall Flooring Project – Lorrie will contact Baker Valley Flooring regarding an installation schedule.


Respectfully submitted, Susan Turbyne, Library Director

Tuesday, March 6, 2018

Library Trustees - 10/11/2017


Rumney Library Trustees – Approved 2/22/18
October 11th 2017 at 6:30 PM

The fourth meeting of 2017 was opened at 6:30 with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending was Susan Turbyne, Library Director.


Lorrie Eaton moved that the minutes from our third meeting on October 4th 2017 be approved as corrected. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog.


Susan distributed a report showing income/expense by category for year to date and Stacie handed out a proposed budget. Discussion ensued. Lorrie Eaton moved that we approve a budget request for 2018 in the amount of $48,551.00. The motion was seconded by Stacie Winsor and passed. Stacie will forward the approved budget request to the town office.


The Trustees were pleased with the new lighting in Merrill Hall. Fourteen lamps with LED bulbs have been installed. The rheostats have not arrived. Lorrie Eaton moved to reimburse Stacie Winsor in the amount of $689.81 for the cost of the lamps and bulbs. The motion was seconded by Roger Daniels and passed. A check was written to Stacie and signed by the other two trustees.


The next step in the Merrill Hall update was discussed. We agreed to gather information about possible insulation as well as wall board. We will share this information at our next meeting.


It was agreed to meet again on Wednesday, October 25 2017 at 6:30.


Respectfully submitted,
Susan Turbyne

Thursday, October 12, 2017

Library Trustees - 10/4/17

The third meeting of 2017 was opened at 6:30 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor as well as Library Director, Susan Turbyne, present. Lorrie Eaton moved that the minutes from our second meeting on March 6th 2017 be accepted. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog. A financial report was distributed showing expenses in the amount of $21,685.51 for the current year. A letter requesting funds in the amount of $10,477.25 for the 4th quarter will be sent to the selectmen. A proposed budget for 2018 was distributed and was followed by some discussion. It was agreed to increase some of the hourly rates as of September 1st, 2017. More discussion will take place at our next meeting. We received a request from the Rumney Planning Board to update our Capital Improvement requests. We will discuss this at our next meeting. Lorrie Eaton moved that we proceed with our Merrill Hall lighting project. The work will be done by AES Electric at a cost of $2,000.00 and the lamps and light bulbs will be ordered from Amazon at a cost of $689.81. The motion was seconded by Stacie Winsor and passed. Work will begin immediately. It was agreed to continue our discussion next Wednesday, October 11th, at 6:30 PM. Respectfully submitted, Susan Turbyne, Library Director

Tuesday, October 10, 2017

Rumney Library Trustees - 3/6/2017

The meeting was opened at 6:30 PM with Trustees Roger Daniels and Stacie Winsor, and Library Director Susan Turbyne, present. Also attending was Carla Demler. Lorrie Eaton was absent. Roger Daniels moved that the minutes from November 2, 2016 and January 8, 2017 be accepted as read. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office. Financial Business – Roger Daniels moved that the 2016 Financial Report be accepted as read. The motion was seconded by Stacie Winsor and passed. We reviewed our 2017 expenses to date. Roger Daniels moved that we pay half ($163.99) of the purchase of an Epsom VS240 SVGA 3LCD Projector which we will share with the Rumney Historical Society. This projector will be used for power point presentations as well as showing movies in Merrill Hall. The motion was seconded by Stacie Winsor and passed. Russell School Grant – Russell School received a grant this year to finance the after school program. Our library is involved with the grant and some of the activities so will receive some funding to support our children’s programming. Carla Demler listed some of the items we hope to acquire: tables and chairs for the preschoolers, a craft cart for storing supplies, and a Lego Brick Lab for our older children. The trustees were enthusiastic in their support. Merrill Hall – We are anxious to continue work on Merrill Hall with the funds we have set aside and shared ideas on the next steps. We all agree that lighting is next and we will move forward with selecting an electrician. Respectfully submitted, Susan Turbyne, Library Director

Wednesday, March 8, 2017

Library Trustees - 1/8/2017

The meeting was opened at 6:30 PM with Trustees Stacie Winsor, and Lorrie Eaton, as well as Library Director Susan Turbyne, present. Also attending was Carla Demler. Trustee Roger Daniels was excused. Financial Business – Stacie Winsor,Treasurer, presented the Annual Financial Report. We ended the year with $3,792.18 in our checking account and $90,209.42 in our endowment funds. We were unable to complete our lighting and flooring projects in Merrill Hall before the end of year. It was agreed that we would request that the money be moved forward to 2017 in order that we can continue work on these projects. Lorrie Eaton proposed that we send a letter to the select board requesting that the amount of $10,242.87 be encumbered in order that work can be continued on Merrill Hall in 2017. The motion, seconded by Stacie Winsor, was passed. A letter to the select board was prepared and signed by Stacie Winsor, Treasurer. Susan will deliver the letter to the town office tomorrow (Monday, January 9th 2016). There being no further business, the meeting was adjourned. Susan Turbyne, Library Director

Library Trustees - 11/2/2016

The meeting was opened at 5:35 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor, as well as Library Director Susan Turbyne, present. Also attending was Carla Demler. Lorrie Eaton moved that the minutes from September 21st, 2016, be accepted as read. The motion was seconded by Stacie Winsor and passed. Financial Business – Our 2016 3rd Quarter ended on September 30th, 2016. Our income was $3295.00 in donations and our expenses were $6411.88. Lorrie Eaton moved that we accept this report. Stacie Winsor seconded and the motion passed. Letters have been sent to the town office requesting funds for the 3rd and 4th quarters of 2016. We reviewed our budget request for the calendar year 2017 which shows a slight increase over 2016 due to cost increases in inspections and subscriptions. Lorrie Eaton moved that the 2017 Budget Request be approved. Stacie Winsor seconded and the motion passed. The request will be forwarded to the town office. We received a quote from United Safety Services, LLC to do our annual inspection of fire extinguishers and safety equipment at a lesser cost than our current provider, Tri State. The town of Rumney is now using United Safety Services. Lorrie Eaton moved that we transfer our business from Tri State to United Safety. The motion was seconded by Stacie Winsor and passed. Susan will inform both Tri State and United Safety Services of the change. Capital Improvement – Merrill Hall – An enthusiastic workday took place this morning as the crew washed windows and window casings, took down old curtain rods, scraped bricks where needed, swept and vacuumed and cleaned out the furnace room. A big thank you to the Dupuis and Demler families as well as Steve Angelea, Janice Mulherin, Roger Daniels, Lorrie Eaton and Jim Turbyne. Now we can start to put it all back together. The next step in to prime the brick area with a special water-proofing primer and perhaps patch with block bond. Carla Demler, Roger Daniels, and Jim Turbyne will work on this. We are also waiting for quotes on lighting and flooring. What’s Happening at the Library – November newsletters and copies of a recent Plymouth Record article were distributed to update the board on this month’s activities which include several children’s story times and a new science club, knitting and book club gatherings and a cookie swap. Susan and Carla reported on the very successful CLiF story teller program that took place at the library on October 19th. About fifty preschoolers, homeschoolers and their parents/caretakers enjoyed a live story teller and received many free books to take home. They were also introduced to the many new books that the library received through the CLiF grant. It was a fun morning. There being no further business, the meeting was adjourned at 7 PM. Respectfully submitted, Susan Turbyne, Library Director

Monday, October 24, 2016

Library Trustees - 6/15/16

The meeting was opened at 5:30 PM with Trustees Roger Daniels, Stacie Winsor, and Lorrie Eaton, as well as Library Director Susan Turbyne, present. Also attending was Carla Demler. Lorrie Eaton moved that the minutes from May 25th, 2016, be accepted as corrected. The motion was seconded by Stacie Winsor and passed. Financial Business – Tracy Dickson at Cynthia Dussault Accounting located at 60 Langdon Street in Plymouth is now handling our payroll. Tracy checked our January thru April payroll figures and found that everything was correct. She issued the May checks and they have been distributed. Starting with the end of June checks, the payroll will be automatically deposited. Carla, with Susan’s approval, has taken on the responsibility for setting the work schedule, submitting the hours at the end of the month, and picking up, entering, and filing the withdrawals in the checking account. We will be billed quarterly. Susan has been back and forth with Northway Bank this past year to change the name on our account from Rumney Public Library to Byron G Merrill Library. In addition the federal ID number has to be changed as the one they are using is the town’s. A solution has been found! The bank has requested a letter from the selectmen requesting these changes and then the changes will be made. Susan will draft a letter for the selectmen to sign and will then deliver it to the bank. Susan and Stacie have been working on a flow for the billing – received, approved, paid, filed. Thus far the new system is going well. Books, Blooms, and Bake Sale –Our fundraiser will be taking place this Saturday. Our posters give the hours from 10 until 1 but we plan to be ready to go at 9 AM. • Blooms - Sheila O’Meara will be working with Betty Jo Taffe on the plant sale. They will be digging and potting plants this week and will arrange them under the tree towards the museum. • Food – Rachel Anderson and Lorrie Eaton will be working on the food table. Lorrie has offered to bring coffee. We have several people that have offered to bake and Rachel will be sending them a reminder. • Books – The book set-up will start shortly after 8. Rachel will be borrowing six tables from the church and we plan to have them here on Friday. Carla and Jon Demler, StacieWinsor and Tracy Duffy, and Susan and Jim Turbyne will set up and dismantle the book tables. Library Accessibility Project – We received a request from Dennis Mires to issue a press release regarding our recognition by the NH Preservation Alliance. Roger signed the form and it will be mailed to Dennis. Capital Improvement Plan – We received a request from the Rumney Planning Board asking us to update the 25 year plan we submitted last year and submit the changes at a meeting to be held on Tuesday, August 9th at 8:30. We reviewed the plan submitted last year and started our discussion. We will continue this discussion at our next meeting. Having no further business, the meeting was adjourned at 7 PM. Respectfully submitted, Susan Turbyne, Library Director