Friday, October 11, 2019

Library Trustees - 9/23/19


The third meeting of 2019 was opened at 6:30 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending was Susan Turbyne, Library Director.

Lorrie Eaton moved that the minutes from our meeting on June 1 2019 be approved as presented. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog.

The following concerns were discussed:
• Identifying our Library Goals – We discussed a variety of goals including extending our hours and offering a variety of programs
• Replacement of the apron around the perimeter of the building – We all agree that there is a need to complete this project. Our next step will be to identify a person to head up the project.
• Installation of heat in the downstairs room currently serving as the Teen Room – It was agreed that we want to complete this project. Roger has been talking with Carl Doe and will come to our next meeting with a proposal.
• Updating and understanding our investments with the Citizens Bank and identifying the report to the state regarding these funds – Susan will visit the Citizens office in Manchester and check on the status of our accounts.
• Putting together our budget request for the 2020 year – Stacie and Susan will have a proposal ready for our next meeting.

Susan shared a resume from a librarian who would like to work at our library.

It was agreed to meet on Monday, October 10th at 6:30 at the library to discuss and update our progress regarding these concerns.

Respectfully submitted,
Susan Turbyne, Library Director

Tuesday, September 24, 2019

Library Trustees - 8/18/2019


Rumney Library Trustees – Approved 9/23/19
August 18, 2019

The second meeting of 2019 was opened at 6:30 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending was Susan Turbyne, Library Director.

Lorrie Eaton moved that the minutes from our meeting on June 1 2019 be approved as presented. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog.

A cash flow report for 2019 Second Quarter (April 1 2019 thru June 30 2019) was presented. Lorrie Eaton moved that the report be approved. The motion was seconded by Stacie Winsor and passed.

Susan Turbyne, Library Director, presented a list of concerns:
• Identifying our Library Goals
• Replacement of the apron around the perimeter of the building
• Installation of heat in the downstairs room currently serving as the Teen Room
• Updating and understanding our investments with the Citizens Bank and identifying the report to the state regarding these funds
• Putting together our budget request for the 2020 year
It was agreed to meet on Monday, September 23rd at 6:30 at the library to discuss these concerns.

Respectfully submitted,
Susan Turbyne, Library Director

Monday, August 19, 2019

Library Trustees - 6/1/2019


Rumney Library Trustees – APPROVED 8/18/19
June 1, 2019

The first meeting of 2019 was opened at 2:00 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending was Susan Turbyne, Library Director.

Election of officers for the ensuing year took place. Officers for 2019 are: Chairman – Roger Daniels, Secretary – Lorrie Eaton, and Treasurer – Stacie Winsor.

Lorrie Eaton moved that the minutes from our meeting on August 25th 2018 be approved as read. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog.

A cash flow report for 2019 First Quarter (January 1 2019 thru March 31 2019) was presented. Lorrie Eaton moved that the report be approved. The motion was seconded by Stacie Winsor and passed.

A communication from our auditors, Plodzik & Sanderson, was presented. The questionnaire was then completed and signed by the three trustees. Stacie will mail it.

Susan reviewed the plans for our Family Fun Festival, chaired by Rachel Anderson, taking place at the library on June 15th from eleven until two and asked for the support of the trustees in making this fundraiser a success. It was first decided to change the hours to 10 til 1 with set-up starting at 9am. The event will include sales of books, plants, rummage and baked goods. Two antique cars will be on display for photo opportunities. There will be art activities and games for the children as well as a display and sign up table for our summer reading program. This will be a fun time for all ages.

Lorrie Eaton will organize a spring clean-up for around the outside of the library on Saturday, June 8th from 10 until noon. We took a quick walk around the building and started a list of tasks needing to be done. Lorrie will work on the task list and we will look for volunteers to help.

Roger Daniels will begin the process of replacing the apron around the front and sides of the building. He will explore how the apron was replaced by the furnace room at the time of our addition. Moving forward we will work to establish a description of the job in order to entertain bids. In addition, Roger will communicate with Carl Doe in order that heat be installed in the downstairs room between the new stairs and meeting hall.

Respectfully submitted,
Susan Turbyne, Director



Saturday, June 1, 2019

Library Trustees - 8/25/2018


The third meeting of 2018 was opened at 11:00 am with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending was Susan Turbyne, Library Director.


Lorrie Eaton moved that the minutes from our meeting on July 30th 2018 be approved as read. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees Blog.


A communication from our auditors, Plodzik & Sanderson, was presented. The questionnaire was then completed and signed by the three trustees. Stacie Winsor will put it in the mail.


We again reviewed the bid in the amount of $15,229.00 from Baker Valley Floors, Inc regarding the flooring for the downstairs. Lorrie Eaton moved that we accept the bid and send a check in the amount of $8,000.00 as a down payment. The motion was seconded by Stacie Winsor and passed. It was agreed that Stacie would write and deliver the check.


Respectfully submitted, Susan Turbyne, Library Director

Saturday, August 25, 2018

Library Trustees - 7/30/2018


The second meeting of 2018 was opened at 6:30 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending was Susan Turbyne, Library director.


Lorrie Eaton moved that the minutes from our meeting on February 22nd 2018 be approved as read. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees Blog.


Treasurer Stacie Winsor distributed the quarterly cash flow report for the first and second quarters of 2018. A letter requesting our 3rd Quarter operating funds has been sent to the selectmen.


Election of Officers – Lorrie Eaton moved that the three officers continue in their present positions – Chair – Roger Daniels, Treasurer – Stacie Winsor, and Secretary – Lorrie Eaton. The motion was seconded by Stacie Winsor and passed.


Correspondence from the Attorney General – A letter telling of Terry Knowles retirement and an explanation of the change in training for library trustees was received.


CIP Meeting with the Planning Board – August 14th As we have no updates to our plan, we will not have to attend this meeting


BGM Building Concerns – Roger will work with Carl Doe to take care of these concerns.

• Front door handle is loose
• Broken sink in furnace room
• Need heat in preschool room


Merrill Hall Flooring Project – Lorrie will contact Baker Valley Flooring regarding an installation schedule.


Respectfully submitted, Susan Turbyne, Library Director

Tuesday, March 6, 2018

Library Trustees - 10/11/2017


Rumney Library Trustees – Approved 2/22/18
October 11th 2017 at 6:30 PM

The fourth meeting of 2017 was opened at 6:30 with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending was Susan Turbyne, Library Director.


Lorrie Eaton moved that the minutes from our third meeting on October 4th 2017 be approved as corrected. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog.


Susan distributed a report showing income/expense by category for year to date and Stacie handed out a proposed budget. Discussion ensued. Lorrie Eaton moved that we approve a budget request for 2018 in the amount of $48,551.00. The motion was seconded by Stacie Winsor and passed. Stacie will forward the approved budget request to the town office.


The Trustees were pleased with the new lighting in Merrill Hall. Fourteen lamps with LED bulbs have been installed. The rheostats have not arrived. Lorrie Eaton moved to reimburse Stacie Winsor in the amount of $689.81 for the cost of the lamps and bulbs. The motion was seconded by Roger Daniels and passed. A check was written to Stacie and signed by the other two trustees.


The next step in the Merrill Hall update was discussed. We agreed to gather information about possible insulation as well as wall board. We will share this information at our next meeting.


It was agreed to meet again on Wednesday, October 25 2017 at 6:30.


Respectfully submitted,
Susan Turbyne

Thursday, October 12, 2017

Library Trustees - 10/4/17

The third meeting of 2017 was opened at 6:30 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor as well as Library Director, Susan Turbyne, present. Lorrie Eaton moved that the minutes from our second meeting on March 6th 2017 be accepted. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog. A financial report was distributed showing expenses in the amount of $21,685.51 for the current year. A letter requesting funds in the amount of $10,477.25 for the 4th quarter will be sent to the selectmen. A proposed budget for 2018 was distributed and was followed by some discussion. It was agreed to increase some of the hourly rates as of September 1st, 2017. More discussion will take place at our next meeting. We received a request from the Rumney Planning Board to update our Capital Improvement requests. We will discuss this at our next meeting. Lorrie Eaton moved that we proceed with our Merrill Hall lighting project. The work will be done by AES Electric at a cost of $2,000.00 and the lamps and light bulbs will be ordered from Amazon at a cost of $689.81. The motion was seconded by Stacie Winsor and passed. Work will begin immediately. It was agreed to continue our discussion next Wednesday, October 11th, at 6:30 PM. Respectfully submitted, Susan Turbyne, Library Director