Library Trustees - 12/29/2015

Rumney Library Trustees – Approved 2/24/2016 December 29th, 2015 in the afternoon A telephone conference took place with Trustees Roger Daniels, Stacie Winsor, and Lorrie Eaton, as well as Library Director Susan Turbyne, present. Lorrie Eaton moved that we contract with Jim Markey to finish up a few carpentry projects on the main floor and in the lower lobby, including repairing the holes in the wall between the children’s room and the young adult room, boxing in the piping in the southwest corner of the stack room, repairing the windows on the west side of the lower lobby, sanding and refinishing the stage floor as well as adding baseboard and a handrail. Funds for the majority of this project will come from this year’s budget with the remainder coming from our 2016 budget. The motion was seconded by Stacie Winsor and passed. Having no further business, we ended the call. Susan Turbyne Library Director

Library Trustees - 11/30/2015

Rumney Library Trustees – Approved 2/24/2016 November 30th, 2015 at 7 PM The meeting was opened at 7 PM with Trustees Roger Daniels and Stacie Winsor, as well as Library Director Susan Turbyne, present. Trustee Lorrie Eaton was unable to attend. Financial Business – At our July meeting we mistakenly ‘accepted’ a check from the Samuel P Hunt Foundation for $5,000.00 without a public notice regarding the meeting. To correct this error, we placed a notice regarding tonight’s meeting in the Plymouth Record newspaper. Stacie Winsor moved that we accept the grant. The motion was seconded by Roger Daniels and passed. (The check was turned over to the Town of Rumney to be applied to the Handicap Accessibility Project.) We have received donations and brick orders since our last meeting. Stacie Winsor moved that we accept the $510.00 received between September 23rd and November 24th. The motion was seconded by Roger Daniels and passed. We reviewed our budget request for 2016 and decided to add two additional line items: Fire Protection and Elevator. We will reallocate our request and send it on to the Select Board for consideration. On November 19th we received an email from Dennis Mires, our architect, regarding concern for the integrity of the side walls in the ‘stack’ room. It had been noticed that these walls had pushed out. Dennis suggested that we have the engineers look at the existing condition from the inside in the attic and observe the condition on the rafters, hip members, collar ties and brick check wall. With that information we will be able to suggest a fix. After emails and phone calls with the trustees it was agreed that we proceed. Lorrie Eaton moved that we authorize an amount not to exceed $1500.00 for the architect/structural engineer to investigate the roof structure and masonry wall of the ‘Stack’ room in the original building and propose a plan of action if needed. The motion was seconded by Stacie Winsor and passed. The study took place on November 25th and we are waiting to hear the results. Holiday Open House – Our annual Holiday Open House will take place here at the library on Thursday, December 17th from 6 until 8 in the evening with music provided by Rhubarb Pie. Rachel Anderson has been working on publicity and Sheila O’Meara is collecting names for people willing to bring goodies. The trustees will be on hand to meet and greet our guests. This will be a fun evening to show off our new access as well as the little room downstairs and extend holiday good wishes to one and all. Having no further business, we adjourned at 7:30 with a reminder that our next quarterly meeting is scheduled for Wednesday, January 13th at 6 PM. Susan Turbyne

Rumney Trustees - 10/7/2015

Rumney Library Trustees – Approved 2/24/2016 October 7th, 2015 at 6 PM The meeting was opened at 6 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor, as well as Library Director, Susan Turbyne, present. Lorrie Eaton moved that the minutes from July 8th and 25th be accepted as read. The motion was seconded by Stacie Winsor and passed. Financial Business – Our third quarter ended on September 30th. We paid out $7,524.25 the third quarter leaving a balance of $3,296.54 as of September 30th. A letter has been sent to the town office requesting funds for our fourth quarter. We reviewed the donations received since our last meeting. Lorrie Eaton moved that we accept $5,325.00 and $125.00 in donations that we acquired between July 8th and September 22nd 2015 and $715.00.00 that we took in at our Old Home Day book sale and deposit these monies in the Marion Learned fund. The motion was seconded by Stacie Winsor and passed. Following discussion on the proposed budget for 2016, Lorrie Eaton moved that we accept the budget as presented. The motion was seconded by Stacie Winsor and passed. Susan reported on her recent visit to the Citizens Bank in Manchester to update the signature cards on our ‘Trust Account’. Our contact person will be Patrick Barry who may be reached at (617)800-3774. Susan is waiting to hear from Patrick. Following discussion, Lorrie Eaton moved that Roger Daniels (Chair), Lorraine Eaton (Secretary), Stacie Winsor (Treasurer), and Susan Turbyne (Library Director) be authorized, for and on the behalf of Byron G Merrill Library, to transact any and all other business with or through the Citizens Bank which at any time(s) may be deemed necessary by the said officer(s). The motion was seconded by Stacie Winsor and passed. Following discussion of monies still due to the town for the Handicap project, Lorrie Eaton moved that the final sum of $5,000.00 towards the Handicap Project be paid. The motion was seconded by Stacie Winsor and passed. Our Building – Our beautiful handicap addition for all intents and purposes is done. That said, there are still some uncompleted tasks to get our library back in working order. 1. The bookshelves intended for the lower level need to be revitalized and put in place. 2. The non-fiction books need to be put on the shelves... 100-700s in the lower lobby, 800s in the west room, and 900s spruced up in the stack room 3. The windows on the west side of the lower level need some work. 4. Merrill Hall needs to be de-cluttered. 5. Display elevator inspection certificate in elevator and discuss annual maintenance and inspection with New England Lift 6. Purchase carpets for the entryways Having no further business, we adjourned at 7 PM with a reminder that our next quarterly meeting is scheduled for Wednesday, January 13th at 6 PM. Susan Turbyne Library Director