Rumney Library Trustees - 9/12/2012

BOARD OF TRUSTEES MINUTES - APPROVED BYRON G. MERRILL LIBRARY Rumney, NH Sept. 12, 2012 – 4:30 p.m. The meeting was opened at 4:30 PM. Present were Roger Daniels, Tom Wallace, Leina Smoker and Susan Turbyne. Dennis Mires joined us at 5 PM. REPORTS 1. Review Draft Minutes Aug. 23, 2012 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes for 8/23/2012 as read. The motion was passed. 2. Treasurer’s Report a. Account Balances - $98,184.36 as of 9/11/2012 b. 2012 Spending “to date” – We reviewed the report. c. The check for Dennis Mires in the amount of $10,000.00 has been prepared by the town. 3. Library Director’s Report a. Library ‘Sign Up’ Month – We are continuing to encourage Rumney residents to sign up for a library card. We have mentioned it in the Plymouth Record each week and we are making posters to display around town. b. September Story Time is underway with the first event taking place this afternoon. The theme for this month is ‘Take a Closer Look’. c. Our ‘Festive Friday’ has turned into ‘Third Thursday’. We will be open on Thursday, September 20th until 8 pm. We are encouraging people who can not join us during our regular hours to stop by. Books checked out during these extended hours will be due the following month. We will offer light refreshments and have a monthly theme. d. We have a new computer which has been donated to the library and will be housed on the desk in the children’s room. Rachel is doing quite a bit of computer work and this will enable her to work on the computer and still see patrons entering the library. I would like to take the computer to Staples to have the software installed and the wireless connection added. e. On Monday and Tuesday of this past week, I had a house guest – Pam Burch, Director at Paul Library in Newfields NH. She was anxious to see our library and I wanted to see hers. We also visited seven other libraries and had a wonderful time – so good to get more ideas! OLD BUSINESS Feasibility Study – Disabled Accessibility - The Architect reported that he has received the corrected survey from Kevin French and that it contains the needed information for design. Leina Smoker reported that, based on her conversations with Church representatives, she felt that acquiring additional land from the Church, if needed, was possible. Dennis Mires presented drawings for two new options (Option F and Option G). The various options developed to date were reviewed. It was generally agreed that the Options with the addition off the rear of the Library, either to the north or west, offered the best solutions both for providing accessibility immediately and for long term use of the building. It was also agreed that a connection to the adjacent Town Hall was not a necessity at this time and could be considered as an “add-on” or “phased in” later. The Trustees asked the Architect to further develop option(s) that did not require acquiring land to the north from the Rumney Baptist Church in the event that this became an obstacle. The Trustees asked the Architect to determine whether applicable codes/ regulations allowed for the use of a platform lift or a LU/LA elevator in place of a full elevator to save space, money, etc NEW BUSINESS a. Accept Donations – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the memorial donations in the amount of $500.00. The motion was passed. • Donald Young Memorial Fund • In Memory of Ann Kent • OHD Booksales – We received $723.00 in donations. b. 2013 Budget Planning – Roger Daniels will attend the Selectmen’s meeting on the budget process, expectations, and timeline. c. NHLTA Area Trustee meeting in Warren on September 20th at 6 PM. Tom and Roger plan to attend. d. Other New Business We will meet next on Thursday, Setember 27th at the library at 4:30 PM.