Rumney Library Trustees Minutes - 6/20/2012

MEETING MINUTES - Approved BOARD OF TRUSTEES BYRON G. MERRILL LIBRARY Rumney, NH June 20, 2012 – 6:00 p.m. The meeting was called to order at 6:20 pm. Present were Roger Daniels, Tom Wallace, Leina Smoker. Susan Turbyne was away on vacation. REPORTS 1. Draft Minutes of May 23, 2012 Meeting were reviewed – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as read. The motion was passed. 2. Treasurer’s Report a. Account Balances – Total of $93,009.23 on 6/19/2012. This amount includes $795. in donations in memory of Donald Young deposited in the Library’s Endowment account (Citizens Bank). b. 2012 Spending “to date” – Report was reviewed. Noted that “Salary” account expended at 35% where “Year” is nearly 50% complete. Treasurer Wallace explained that June salaries have not yet been paid and that hours for the two Library Assistants are slightly less than those projected. 3. Library Director’s Report (None) OLD BUSINESS 4. 2012 Town Meeting Library Warrant Articles a. Endowment Fund Projects – Chimney re-pointing: Tom Wallace has two possible mason’s to contact regarding this work – Champagne’s Masonry (Roger Champagne) of Hebron and Lone Wolf Masonry (Larry Fernald) of Meredith – the latter suggested by Brad Eaton. Wallace is waiting until after Grant for Feasibility Study for Disabled Accessibility is in place to pursue. 5. Library Accessibility Project • Baptist Church Negotiations: Leina Smoker reported that she had contacted Mark Decoteau representing the Rumney Baptist Church and that he, and the Church, are open to discussions with the Library regarding possible acquisition of a portion Church property if needed to make the Library “accessible”. She also reported that the Church indicated they are also willing to consider entering into an agreement with the Town to clarify any boundary issues that may exist regarding the abutting Library and Church properties and that the Church was planning to contact (Kevin) French to, possibly, survey the Church property after learning that the Library planned to have him update the Library property survey as part of their LCHIP Feasibility Study. • LCHIP Grant Application Status Tom Wallace reported that LCHIP Board met on June 18 and voted to award Grant as requested, but with the condition that the Library engage an architectural historian to work with the architect to verify compliance with the “Secretary of the Interior’s Standards” for (Historic) Preservation. Wallace also reported that Amy Dixon of LCHIP had suggested four possible historians and that he had contacted two of them, Elizabeth Hengen of Concord, NH and James Garvin, former NH State Architectural Historian. Hengen proposed a not to exceed fee of $ 1000. (with a $ 100./hr. hourly rate) for her services. Garvin also indicated interest and was to discuss the requirements with LCHIP before offering a proposal. After discussion, it was agreed to modify the Grant Application to include the services of an architectural historian to confirm compliance with the “Secretary’s Standards” as required by LCHIP. It was also agreed that, to accommodate this additional expense, the Hazardous Materials Survey and the Energy Audit included as components of the study in the Grant Application would be part of the Study only if either, or both, could be afforded within the $ 25,000. limitation stipulated in the Warrant Article passed at Town Meeting. It was moved (Roger Daniels) and seconded (Leina Smoker) that Roger Daniels, Chair of the Trustees, be authorized to enter into an Agreement to accept the LCHIP Grant under the conditions described above and to also enter into Agreements for the various Feasibility Study components for the Library. Motion passed. • Tom Wallace advised that he has arranged to meet with the Town Selectmen at their June 25 Meeting to discuss details of accepting the LCHIP Grant with the Selectmen. • Wallace indicated that once the LCHIP Grant and the Architect’s Agreement are in place, he will ask Dennis Mires to develop a schedule of when he would like to meet with the Library Trustees. NEW BUSINESS 6. Oil Tank(s) Replacement: Roger Daniels advised that Carl Doe is still working on finding a replacement tanks. Reported by Tom Wallace that Carl is also suggesting holding off on a “long term fix” until after the Feasibility Study for Disabled Accessibility is completed as the results of that study may suggest relocating the two oil tanks. Wallace also reported that the patched tank was inspected on June 19 and the patch is still holding. 7. Donations Received – Donald Young Memorial Fund: Tom Wallace distributed a listing identifying 20 donations from individuals and businesses totaling $ 795. given in memory of Donald Young. Wallace stated the he has deposited these donations into the Library’s Endowment account at Citizens Bank (in a separate sub-account). Moved (Roger Daniels) and seconded (Leina Smoker) to accept the 20 donations totaling $ 795. received and deposited to dated. Motion passed. Next Meeting: To be determined