In Attendance: Roger Daniels, Tom Wallace, Jan Serfass, Susan Turbyne
Minutes were reviewed from the March 3, 2010 meeting. One correction in spelling. Roger made a motion to accept as corrected. Tom 2nd. All in favor. Motion carried.
Treasurer's Report: Tom gave an accounting of expenditures to date. As of 4/7/10 there was $91,560.24 total in all bank accounts.
Library Director's Report: The Library has been a busy place with the Knitting group and the Women's Book Club meeting monthly. Susan reported on the state wide efforts to have everyone read “To Kill A Mockingbird”. There was a viewing of the movie and a final discussion on the book. There were 13 events in the state of NH on one particular night. The next group read book is “The Guernsey Literary and Potato Peel Pie Society” in the fall. The next Women's Book club reading is “Water for Elephants”. There is also plans to hold a “Tea and Poem” afternoon.
The Mango Language program purchased was $200 and several patrons have taken advantage of the program.
Tracey Duffy has refreshed the Teen/NH room with a new coat of paint. John Serfass made some new oak shelves for the archival binders.
Susan attended the Scrooge and Marley group in the new library in Gilmanton. She also has been purchasing books to fill in series within the teen books.
Old Business: Susan has been working on the “Town Master Plan”.
New Business: The Library budget was approved at the Town Meeting along with the request to use $3000 of Endowment Funds for special projects. Paul Turley gave an estimate to refinish the front doors.
The Library received two donations: $75 from the Beckett School and $25 from the LaRochelle Family. Jan made a motion to accept donations. Roger 2nd. All in Favor.
Tom will construct a conceptual plan of the handicapped accessible to have for future reference.
Jan will be moving out of the area so the Trustee's will need to replace her and will start thinking of people to consider.
With no other business the meeting was adjourned at 7:30.
Next meeting. June 2, 6:30 PM
Wednesday, June 9, 2010
Wednesday, April 21, 2010
Library Trustees' Meeting - 3/10/2010
In Attendance: Roger Daniels, Tom Wallace, Jan Serfass, Susan Turbyne Minutes were reviewed from the January 27, 2010 meeting. Roger made a motion to accept as read. Tom 2nd. All in favor. Motion carried.
Treasurer's Report: Tom gave an accounting of expenditures to date. As of 3/1/10 there was $95,420.12 total in all bank accounts.
Library Director's Report: Susan reported on the state wide efforts to have everyone read “To Kill A Mockingbird”. The kickoff was successful with several patrons reading the book. She held a 106th birthday party for Dr. Suess with many children attending and enjoying the festivities.
Old Business: Town voting will be held on Tuesday, March 9 and the Town Meeting is scheduled for Thursday, March 11. Susan is working on the Library report for the Town Master Plan.
New Business: Susan introduced the Mango Language program which is available for purchase by the library. It would allow patrons to access a program with a particular code supplied by the librarian in order to learn a foreign language in the confines of their own home. Six languages are available to learn it's vocabulary, pronunciation, grammar and culture. Susan felt it would be a benefit to the town residents and also to keep the library up to date on new programming. Tom made a motion to purchase the program for $250 with Jan 2nd. All in favor. Motion carried.
Susan received an estimate of $200 to refinish the front doors to protect them from the weather. Discussion was tabled for later decision.
Tracey Duffy has volunteered to paint the NH/Teen room free of charge. Library will buy paint and supplies.
Tom and Susan will be researching on replacing the lighting over the front desk to update for energy efficiency.
New Policy- “Out of Town Patron Policy” The Trustee's discussed charging out of town patrons for the privilege of borrowing books from the BGM Library. Jan made a motion to charge non-Rumney patrons $10 per year per person for a library card. Roger 2nd. All in favor. Motion carried.
With no other business the meeting was adjourned at 7:45. Next meeting. April 7, 6:30PM
Treasurer's Report: Tom gave an accounting of expenditures to date. As of 3/1/10 there was $95,420.12 total in all bank accounts.
Library Director's Report: Susan reported on the state wide efforts to have everyone read “To Kill A Mockingbird”. The kickoff was successful with several patrons reading the book. She held a 106th birthday party for Dr. Suess with many children attending and enjoying the festivities.
Old Business: Town voting will be held on Tuesday, March 9 and the Town Meeting is scheduled for Thursday, March 11. Susan is working on the Library report for the Town Master Plan.
New Business: Susan introduced the Mango Language program which is available for purchase by the library. It would allow patrons to access a program with a particular code supplied by the librarian in order to learn a foreign language in the confines of their own home. Six languages are available to learn it's vocabulary, pronunciation, grammar and culture. Susan felt it would be a benefit to the town residents and also to keep the library up to date on new programming. Tom made a motion to purchase the program for $250 with Jan 2nd. All in favor. Motion carried.
Susan received an estimate of $200 to refinish the front doors to protect them from the weather. Discussion was tabled for later decision.
Tracey Duffy has volunteered to paint the NH/Teen room free of charge. Library will buy paint and supplies.
Tom and Susan will be researching on replacing the lighting over the front desk to update for energy efficiency.
New Policy- “Out of Town Patron Policy” The Trustee's discussed charging out of town patrons for the privilege of borrowing books from the BGM Library. Jan made a motion to charge non-Rumney patrons $10 per year per person for a library card. Roger 2nd. All in favor. Motion carried.
With no other business the meeting was adjourned at 7:45. Next meeting. April 7, 6:30PM
Library Trustees' Meeting - 1/27/2010
January 27, 2010 6:30 PM
In Attendance: Tom Wallace, Roger Daniels, Jan Serfass and Susan Turbyne
Minutes were reviewed. Roger made a motion to accept minutes with Tom 2nd. (All in favor. Motion carried.)
Treasurer’s Report: Account Balances as of 1/27/10 totaled $94,466.78 (This includes all endowment funds and checking account funds.) The amount budgeted for fuel oil in 2009 was higher than was used overall (fuel oil prices came down) so $1,456.58 was returned to the Town of Rumney. Tom noted that the Library would be audited on March 1, 2010.
Library Director’s Report:
New staff member, Lara Croft, was hired to replace Karen Flynn. Lara comes with a Master’s in Education from Plymouth State Univ. and has been very helpful to Susan already. She will be updating the website and Facebook pages for the BGM Library.
Big Read – Susan reported that the BGM library would participate in the state wide “Big Read” beginning on Feb. 24. The book is “To Kill A Mockingbird” with a discussion to follow the movie being shown on March 24 . Everyone is invited.
Policy Development – Need to discuss how to handle out of town patrons at next meeting and set a policy for checking out books, etc.
Old Business:
Gary Miller has been hired to clean the Library once a month @$75.
Budget hearing is schedule for Feb. 8,
Town Meeting March 11
2010 Expenditure Planning – Projects discussed were new lighting over main desk, refinishing front doors, chimney cement is cracking out, paint young adults room
New Business:
The Trustee’s presented Susan with a children’s book in memory of her daughter Jennifer Wentz.
The Library has been contacted by NH Atty. Gen. office asking about status of the legal entity created in 1983 for this Fund. Response letter sent by Tom was reviewed.
Susan will work on the Library “report” for the Town Master Plan.
Vote: Roger made a motion to accept a $25 donation from Florence Leverone in 2009. Tom 2nd. All in favor. Motion carried.
Vote: Roger made a motion to accept a $50 donation from Marion Patterson in memory of Jennifer Wentz. All in favor. Motion carried.
Vote: Transfer unspent 2009 Other Income and 2010 accepted donations from Checking Account to Endowment Disbursement Acct. Unspent 2009 Other Income Donations $25.00 Old Home Day Book sale $419.07 2010 Accepted Donations $75.00 Total $519.07
Roger made a motion to transfer. Jan 2nd. All in favor. Motion carried.
Tom has been drawing up some preliminary building options to work towards making the building handicapped accessible sometime in the future. Ideas and options will be discussed at further meetings.
Meeting adjourned at 8:00 PM Next meeting March 29, 2010
In Attendance: Tom Wallace, Roger Daniels, Jan Serfass and Susan Turbyne
Minutes were reviewed. Roger made a motion to accept minutes with Tom 2nd. (All in favor. Motion carried.)
Treasurer’s Report: Account Balances as of 1/27/10 totaled $94,466.78 (This includes all endowment funds and checking account funds.) The amount budgeted for fuel oil in 2009 was higher than was used overall (fuel oil prices came down) so $1,456.58 was returned to the Town of Rumney. Tom noted that the Library would be audited on March 1, 2010.
Library Director’s Report:
New staff member, Lara Croft, was hired to replace Karen Flynn. Lara comes with a Master’s in Education from Plymouth State Univ. and has been very helpful to Susan already. She will be updating the website and Facebook pages for the BGM Library.
Big Read – Susan reported that the BGM library would participate in the state wide “Big Read” beginning on Feb. 24. The book is “To Kill A Mockingbird” with a discussion to follow the movie being shown on March 24 . Everyone is invited.
Policy Development – Need to discuss how to handle out of town patrons at next meeting and set a policy for checking out books, etc.
Old Business:
Gary Miller has been hired to clean the Library once a month @$75.
Budget hearing is schedule for Feb. 8,
Town Meeting March 11
2010 Expenditure Planning – Projects discussed were new lighting over main desk, refinishing front doors, chimney cement is cracking out, paint young adults room
New Business:
The Trustee’s presented Susan with a children’s book in memory of her daughter Jennifer Wentz.
The Library has been contacted by NH Atty. Gen. office asking about status of the legal entity created in 1983 for this Fund. Response letter sent by Tom was reviewed.
Susan will work on the Library “report” for the Town Master Plan.
Vote: Roger made a motion to accept a $25 donation from Florence Leverone in 2009. Tom 2nd. All in favor. Motion carried.
Vote: Roger made a motion to accept a $50 donation from Marion Patterson in memory of Jennifer Wentz. All in favor. Motion carried.
Vote: Transfer unspent 2009 Other Income and 2010 accepted donations from Checking Account to Endowment Disbursement Acct. Unspent 2009 Other Income Donations $25.00 Old Home Day Book sale $419.07 2010 Accepted Donations $75.00 Total $519.07
Roger made a motion to transfer. Jan 2nd. All in favor. Motion carried.
Tom has been drawing up some preliminary building options to work towards making the building handicapped accessible sometime in the future. Ideas and options will be discussed at further meetings.
Meeting adjourned at 8:00 PM Next meeting March 29, 2010
Wednesday, February 10, 2010
Library Trustees' Meeting - 10/26/2009
Byron G. Merrill Library
Trustee’s Meeting
October 26, 2009
In Attendance: Tom Wallace, Roger Daniels, Jan Serfass, Susan Turbyne
Minutes from the Sept 28, 2009 meeting were read. Roger made a motion to accept minutes with Tom 2nd. All in favor. Motion carried.
Treasurer’s Report – Tom reported that we have used 69% of the years budget to date and have received the fourth quarter town appropriation.
Library Director’s Report – Susan was invited to the Russell Elementary School and read to the Kindergarten class. Since there was a vacancy due to Rachel Funk’s leaving Susan recruited the school librarian, Karen Flynn, to work six hours a week in the library. Wed. 4-8 and Sat. 10-12. She will be working in the children’s section.
Old Business: With the decline in oil prices the library will possibly have a surplus in the budget line for the Boiler (heating & oil). The Trustee’s will refund the town any monies leftover.
Library Endowment Funds have been spent on refinishing the floors and additional projects might be finished by the end of the year including new lighting above the main desk and boiler repairs.
New Business: Tom and Susan drew up and presented the 2010 proposed budget, which is due to the town Nov. 2. The proposed budget totals $36,605 with $33,605 to be raised by taxes and $3,000 to come from Library Endowment Funds. Jan made a motion to accept budget as presented with Roger 2nd. All in favor. Motion carried.
There was a discussion of making the library handicapped accessible which would involve alterations to the building according to ADA codes. To plan ahead, the Trustee’s agreed to ask the town to present a warrant article to start a Capital Reserve Fund in the amount of $5000 for FY 2010 for Accessibility Alteration at the Library.
Credit Card Policy: The Auditor’s felt it necessary to have a credit card policy in place for the card that Susan uses to purchase books and supplies. With the policy drawn up and proposed, Jan made a motion to accept the Credit Card Policy with Roger 2nd. All in favor. Motion carried.
Meeting adjourned 8:00 pm
Next meeting: January 10, 2010
Trustee’s Meeting
October 26, 2009
In Attendance: Tom Wallace, Roger Daniels, Jan Serfass, Susan Turbyne
Minutes from the Sept 28, 2009 meeting were read. Roger made a motion to accept minutes with Tom 2nd. All in favor. Motion carried.
Treasurer’s Report – Tom reported that we have used 69% of the years budget to date and have received the fourth quarter town appropriation.
Library Director’s Report – Susan was invited to the Russell Elementary School and read to the Kindergarten class. Since there was a vacancy due to Rachel Funk’s leaving Susan recruited the school librarian, Karen Flynn, to work six hours a week in the library. Wed. 4-8 and Sat. 10-12. She will be working in the children’s section.
Old Business: With the decline in oil prices the library will possibly have a surplus in the budget line for the Boiler (heating & oil). The Trustee’s will refund the town any monies leftover.
Library Endowment Funds have been spent on refinishing the floors and additional projects might be finished by the end of the year including new lighting above the main desk and boiler repairs.
New Business: Tom and Susan drew up and presented the 2010 proposed budget, which is due to the town Nov. 2. The proposed budget totals $36,605 with $33,605 to be raised by taxes and $3,000 to come from Library Endowment Funds. Jan made a motion to accept budget as presented with Roger 2nd. All in favor. Motion carried.
There was a discussion of making the library handicapped accessible which would involve alterations to the building according to ADA codes. To plan ahead, the Trustee’s agreed to ask the town to present a warrant article to start a Capital Reserve Fund in the amount of $5000 for FY 2010 for Accessibility Alteration at the Library.
Credit Card Policy: The Auditor’s felt it necessary to have a credit card policy in place for the card that Susan uses to purchase books and supplies. With the policy drawn up and proposed, Jan made a motion to accept the Credit Card Policy with Roger 2nd. All in favor. Motion carried.
Meeting adjourned 8:00 pm
Next meeting: January 10, 2010
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