BYRON G. MERRILL LIBRARY – BOARD OF TRUSTEES – DECEMBER 1, 2010
The meeting was opened at 6:30 pm with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance.
REPORTS
1. Review Draft Minutes of October 27, 2010 Meeting
a. It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
2. Treasurer’s Report
a. Account Balances - $99,592.38 as of 11/30/10
b. YTD Income – Expenses: We reviewed our expenses as of 11/30/10.
c. Projected 2010 Expenditures – We reviewed our projected expenses for December.
3. Library Director’s Report
a. We were open eleven days in November with 375 patron visits and 440 books and 168 videos were borrowed. We remained open until 8 on Thanksgiving Eve as we usually do on Wednesdays and were quite busy.
b. Lara has completed her student teaching and has been working here a few hours on Wednesdays and Saturdays since she began in September. I do not know what her plans are for the months ahead. I am looking forward to having her or her replacement work the full week in the months ahead.
c. As you can see, we have moved from the fall season into the holiday season and will be displaying the remaining Christmas books and movies tomorrow. The lights in the window and on the tree upstairs are set to come on at 2 and go out at 10 each day.
d. We are looking forward to our Holiday Open House from 6 until 7:30 on Wednesday, December 15th. ‘Rhubarb Pie’ will be entertaining us with music and we are planning to serve punch and cookies. Hope you all can come.
e. We received information that the state library is putting together a group of libraries to subscribe to ancestry.com - our cost would be $100 for the year and I would like us to consider it. An individual membership is more than $100 a year.
OLD BUSINESS
4. 2010 Improvement Projects - Update
a. Refinish Entry doors – We contacted Paul Turley but nothing can be done until next year.
b. New Lighting Project – We have placed bid forms at several locations in the area and they are due back by Dec. 8 @ 4:30 p.m.
5. Review/ Discuss 2011 Budget Process
a. Budget to Selectmen – Tom emailed our budget request to the selectmen on October 29th.
b. Budget Committee Review – We are waiting for the date.
c. Publish for Town Warrant/ Town Meeting in March
NEW BUSINESS
6. Review Town Master Plan Narrative – A group of citizens are currently working to update the Town Master Plan. We reviewed the article on the library and felt that it needed to be reworked in places. Susan asked if this could take place after the holidays.
7. Review/ Discuss 2010 Year End Spending – We discussed these two projects and decided to postpone any decision until we have seen the bids on December 8th.
a. New lap top computer for Library Director
b. Lighting upgrade project
8. Other Business
a. Ancestry.Com – Roger Daniels moved (and Leina Smoker seconded) that we appropriate the annual fee of $100.00 to participate with NH libraries accessing this service. The motion was passed.
The meeting was adjourned at 7:40 PM.
Thursday, January 27, 2011
Library Trustees' Meeting - 10/27/2010
BYRON G. MERRILL LIBRARY – BOARD OF TRUSTEES – OCTOBER 27, 2010
The meeting was opened at 6:30 pm with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance.
REPORTS
1. Review/Approval of Minutes from 10/6/2010 – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
2. Treasurer’s Report
Account Balances: Total Assets - $103,567.65
3. Library Director’s Report – October has been busy. Thus far this month 243 people have come in and checked out 377 books and 110 movies. Our second program in the Lakes Region Reads was held last Thursday night next door at the historical museum. The choir from the Wentworth Community Church entertained us with a selection of songs from the 1940s – it was most enjoyable. Facilitator Marcia Schmidt Blaine led the discussion of 1940s memories here in Rumney. Roger Daniels was able to tape the program which will be available for future generations. Six of our patrons traveled to Meredith this past Sunday afternoon to meet Annie Barrows, the author of The Guernsey Literary and Potato Peel Pie Society. Our Ladies Book Club will meet on November 4th to discuss this novel. Our cataloguing projects continue with attention being given to the 800 section.
OLD BUSINESS
4. 2010 Improvement Projects -
Refinish Entry doors – Contractor has been contacted, have not heard back
New Lighting Project – Tom contacted the Coop but our project is not big enough to qualify for their grant at this point.
NEW BUSINESS
5. 2011 Budget
Operating Budget - It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the amount of $36,130.00 for the town appropriation of our budget for the next year. The motion passed.
Library Trust Fund Expenditure Authorization - It was also moved (Roger Daniels) and seconded (Leina Smoker) to request $3000.00 for lighting upgrades, $500.00 for front door refinishing, and $500.00 for collection development to come from our endowment funds. The motion was passed.
Accessibility Project Capital Reserve - It was also moved (Roger Daniels) and seconded (Leina Smoker) to request $5000.00 to be added to the Library Accessibility Capital Reserve Fund. The motion was passed. Tom will submit the paperwork to the town.
6. New/ Revised Town of Rumney Policies - We reviewed the policies and discussed some possible conflicts with public library application.
7. Other Business – The next meeting will take place on Wednesday, December 1st, 2010 at 6:30 pm.
The meeting was adjourned at 8PM.
The meeting was opened at 6:30 pm with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance.
REPORTS
1. Review/Approval of Minutes from 10/6/2010 – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
2. Treasurer’s Report
Account Balances: Total Assets - $103,567.65
3. Library Director’s Report – October has been busy. Thus far this month 243 people have come in and checked out 377 books and 110 movies. Our second program in the Lakes Region Reads was held last Thursday night next door at the historical museum. The choir from the Wentworth Community Church entertained us with a selection of songs from the 1940s – it was most enjoyable. Facilitator Marcia Schmidt Blaine led the discussion of 1940s memories here in Rumney. Roger Daniels was able to tape the program which will be available for future generations. Six of our patrons traveled to Meredith this past Sunday afternoon to meet Annie Barrows, the author of The Guernsey Literary and Potato Peel Pie Society. Our Ladies Book Club will meet on November 4th to discuss this novel. Our cataloguing projects continue with attention being given to the 800 section.
OLD BUSINESS
4. 2010 Improvement Projects -
Refinish Entry doors – Contractor has been contacted, have not heard back
New Lighting Project – Tom contacted the Coop but our project is not big enough to qualify for their grant at this point.
NEW BUSINESS
5. 2011 Budget
Operating Budget - It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the amount of $36,130.00 for the town appropriation of our budget for the next year. The motion passed.
Library Trust Fund Expenditure Authorization - It was also moved (Roger Daniels) and seconded (Leina Smoker) to request $3000.00 for lighting upgrades, $500.00 for front door refinishing, and $500.00 for collection development to come from our endowment funds. The motion was passed.
Accessibility Project Capital Reserve - It was also moved (Roger Daniels) and seconded (Leina Smoker) to request $5000.00 to be added to the Library Accessibility Capital Reserve Fund. The motion was passed. Tom will submit the paperwork to the town.
6. New/ Revised Town of Rumney Policies - We reviewed the policies and discussed some possible conflicts with public library application.
7. Other Business – The next meeting will take place on Wednesday, December 1st, 2010 at 6:30 pm.
The meeting was adjourned at 8PM.
Library Trustees' Meeting - 10/6/2010
BYRON G. MERRILL LIBRARY – BOARD OF TRUSTEES – OCTOBER 6, 2010
The meeting was opened at 6:30 with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance. Also in attendance was Jan Serfass.
Review/Approval of Minutes – June 2, 2010 - It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
Welcome Leina Smoker – Since our last meeting, Jan Serfass resigned as a trustee. We thank her for seven years of service to our library and community. We welcomed Leina as the new member of the board and we look forward to having her work with us. The NHLTA Library Trustee Manual has been ordered for her.
Secretary function – For the time being Susan will be doing the minutes for our meetings.
REPORTS
Treasurer’s Report
Account Balances – Total Assets: $95,905.96
YTD Income – Expenses – We have spent 64.6%, $21,702.40, of our approved budget as of September 30, 2010
Projected 2010 Expenditures were discussed.
Library Director’s Report
We are very much involved in ‘Lakes Region Reads’ which is taking place at this time. The basic premise of this project is that readers at eighteen of our area libraries are reading the novel, The Guernsey Literary and Potato Peel Pie Society by Mary Ann Shaffer and Annie Barrows, the story of the people on the island of Guernsey during WWII. The story, through letters, tells of the heroism of the people as they survived German occupation. Our library display to call attention to this period in history includes our collection of Life magazines from 1941-1945, town reports from that time, and some of our books and videos.
Over forty events have been planned. Some of the events are:The Kick-off Event took place this past Saturday at the Wright Museum in Wolfeboro, NH, a museum illustrating 1940s home life and celebrating the heroic efforts of ordinary people during this time. Well-known journalist Mike Pride discussed his book We Went to War featuring narratives from NH veterans and their World War II experiences. Free copies of the book The Guernsey Literary and Potato Peel Pie Society were given out and ice cream was served. It was an enjoyable afternoon. The next event is planned for this Saturday in Stow MA and will feature antique vehicles, military vehicles from this era and some re-enactments. On Friday, October 15th, in Gilford, visitors will be able to see what a day in the life of a soldier was like, sample MREs (Meals Ready to Eat), and try on a uniform.
Ann Barrows, co-author of the Guernsey Literary and Potato Peel Pie Society, will hold a question and answer presentation at the Inter-Lakes High School auditorium and there will be an opportunity for book signing.
The culminating event on November 6th will be a Big Band Concert at the Tilton Veterans Home. The Lakes Region Big Band will headline a USO-themed concert to celebrate our veterans with music from the Big Band era.
Three events were planned here in Rumney. These events are a joint effort between our library and the Rumney Historical Society and are supported in part by a grant from the Humanities Council of New Hampshire. The first event took place last month when historian Marcia Schmidt Blaine did a power point presentation on life here in Rumney during the WWII years. The event was well attended and well received and everybody enjoyed the homemade pies we served after the program. Marcia is returning on Thursday, October 21st, for a follow-up program when local residents will share some of their reminisces of the war years. We have been handing out free copies of The Guernsey Literary and Potato Peel Pie Society at the library and will gather for a book discussion on Thursday, November 4th. Jim is hoping to make potato peel pie for the occasion.
In addition to our everyday tasks we have several cataloging projects in the works - juvenile non-fiction (Jan) - John Serfass will be adding front pieces to the display to better show the books, the 800s (Lara), and the 900s (me).
OLD BUSINESS
Unanticipated Income – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the donations (from donations and the Old Home Day Book Sale) received since June 2nd, 2010, in the amount of $613.25. The motion passed.
2010 Improvement Projects - Update
Refinish Entry doors – Work on doors has not been done. Susan will speak with Paul Turley again.
New Lighting Project – Tom has been meeting with people from Laconia Electric to
get suggestions for our lighting. He has also investigated an energy improvement grant with the NH Electric Coop – they would pay for 50% of the cost of lighting. Bill Johnstone from NH Electric Coop will visit the library tomorrow morning to assess our needs.
NEW BUSINESS
LIBRI Foundation Book Purchase -It was moved (Roger Daniel) and seconded (Leina Smoker) to use $350.00 from the Old Home Day Book Sale for the Libri Foundation book purchase. The motion passed.
2011 Budget – Tom and Susan attended the selectmen’s meeting on September 20th to discuss the budgets for the next year. The selectmen have asked that the proposed budgets be submitted by November 1st.
2011 Operating Budget – We need to think about next year’s requirements. We discussed increasing hours.
2011 Library Trust Fund Expenditure Authorization – We need to think about projects and money needed.
Accessibility Project Capital Reserve – We are going to request $5,000.00 to go into the fund.
Other Business – The next meeting will take place on Wednesday, October 27th at 6:30 pm.
The meeting was adjourned at 7:50 pm.
The meeting was opened at 6:30 with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance. Also in attendance was Jan Serfass.
Review/Approval of Minutes – June 2, 2010 - It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
Welcome Leina Smoker – Since our last meeting, Jan Serfass resigned as a trustee. We thank her for seven years of service to our library and community. We welcomed Leina as the new member of the board and we look forward to having her work with us. The NHLTA Library Trustee Manual has been ordered for her.
Secretary function – For the time being Susan will be doing the minutes for our meetings.
REPORTS
Treasurer’s Report
Account Balances – Total Assets: $95,905.96
YTD Income – Expenses – We have spent 64.6%, $21,702.40, of our approved budget as of September 30, 2010
Projected 2010 Expenditures were discussed.
Library Director’s Report
We are very much involved in ‘Lakes Region Reads’ which is taking place at this time. The basic premise of this project is that readers at eighteen of our area libraries are reading the novel, The Guernsey Literary and Potato Peel Pie Society by Mary Ann Shaffer and Annie Barrows, the story of the people on the island of Guernsey during WWII. The story, through letters, tells of the heroism of the people as they survived German occupation. Our library display to call attention to this period in history includes our collection of Life magazines from 1941-1945, town reports from that time, and some of our books and videos.
Over forty events have been planned. Some of the events are:The Kick-off Event took place this past Saturday at the Wright Museum in Wolfeboro, NH, a museum illustrating 1940s home life and celebrating the heroic efforts of ordinary people during this time. Well-known journalist Mike Pride discussed his book We Went to War featuring narratives from NH veterans and their World War II experiences. Free copies of the book The Guernsey Literary and Potato Peel Pie Society were given out and ice cream was served. It was an enjoyable afternoon. The next event is planned for this Saturday in Stow MA and will feature antique vehicles, military vehicles from this era and some re-enactments. On Friday, October 15th, in Gilford, visitors will be able to see what a day in the life of a soldier was like, sample MREs (Meals Ready to Eat), and try on a uniform.
Ann Barrows, co-author of the Guernsey Literary and Potato Peel Pie Society, will hold a question and answer presentation at the Inter-Lakes High School auditorium and there will be an opportunity for book signing.
The culminating event on November 6th will be a Big Band Concert at the Tilton Veterans Home. The Lakes Region Big Band will headline a USO-themed concert to celebrate our veterans with music from the Big Band era.
Three events were planned here in Rumney. These events are a joint effort between our library and the Rumney Historical Society and are supported in part by a grant from the Humanities Council of New Hampshire. The first event took place last month when historian Marcia Schmidt Blaine did a power point presentation on life here in Rumney during the WWII years. The event was well attended and well received and everybody enjoyed the homemade pies we served after the program. Marcia is returning on Thursday, October 21st, for a follow-up program when local residents will share some of their reminisces of the war years. We have been handing out free copies of The Guernsey Literary and Potato Peel Pie Society at the library and will gather for a book discussion on Thursday, November 4th. Jim is hoping to make potato peel pie for the occasion.
In addition to our everyday tasks we have several cataloging projects in the works - juvenile non-fiction (Jan) - John Serfass will be adding front pieces to the display to better show the books, the 800s (Lara), and the 900s (me).
OLD BUSINESS
Unanticipated Income – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the donations (from donations and the Old Home Day Book Sale) received since June 2nd, 2010, in the amount of $613.25. The motion passed.
2010 Improvement Projects - Update
Refinish Entry doors – Work on doors has not been done. Susan will speak with Paul Turley again.
New Lighting Project – Tom has been meeting with people from Laconia Electric to
get suggestions for our lighting. He has also investigated an energy improvement grant with the NH Electric Coop – they would pay for 50% of the cost of lighting. Bill Johnstone from NH Electric Coop will visit the library tomorrow morning to assess our needs.
NEW BUSINESS
LIBRI Foundation Book Purchase -It was moved (Roger Daniel) and seconded (Leina Smoker) to use $350.00 from the Old Home Day Book Sale for the Libri Foundation book purchase. The motion passed.
2011 Budget – Tom and Susan attended the selectmen’s meeting on September 20th to discuss the budgets for the next year. The selectmen have asked that the proposed budgets be submitted by November 1st.
2011 Operating Budget – We need to think about next year’s requirements. We discussed increasing hours.
2011 Library Trust Fund Expenditure Authorization – We need to think about projects and money needed.
Accessibility Project Capital Reserve – We are going to request $5,000.00 to go into the fund.
Other Business – The next meeting will take place on Wednesday, October 27th at 6:30 pm.
The meeting was adjourned at 7:50 pm.
Library Trustees' Meeting - 6/2/2010
6/2/2010
In Attendance: Roger Daniels, Tom Wallace, Jan Serfass, Susan Turbyne
Minutes were reviewed from the April 7, 2010 meeting. Roger made a motion to accept as amended. Tom 2nd. All in favor. Motion carried.
Treasurer's Report: Tom gave an accounting of expenditures to date. As of 6/1/2010 there was $96,100.01 in all accounts.
Library Director's Report: Susan noted that Dorothy Kelsall retired from the library in April after serving 15 years at the checkout desk. Jan will send a note and some flowers as a Thank You. Pat Reynolds will begin working part time to help out at the desk. The book club met with 9 women discussing “Mao’s Last Dancer”. The Knitting Club is still meeting once a month and a Tea & Poetry afternoon was held in April. Susan finished the Master Plan and submitted it to the town. A Pajama Party was well attended by the children. The blog and Facebook were updated and Susan has been submitting articles to the newspaper on various activities being held in the library.
The Trustees and Susan discussed a problem with overdue books. After several attempts by phone and letters, Susan will send a certified letter stating state laws concerning books that are not returned to the library and the fines that accrue.
Old Business: Painting of the computer/teen room is completed and the bookshelves are finished. The refinishing of the front doors has been contracted and will hopefully get done soon. Tom and Susan are still working on the new lighting for over the desk.
Old Home Day is August 14
Historical Society Ice Cream Social is July 24 at 1:00
With no other business the meeting was adjourned at 7:30.
Next meeting. September 8, 6:30 PM
In Attendance: Roger Daniels, Tom Wallace, Jan Serfass, Susan Turbyne
Minutes were reviewed from the April 7, 2010 meeting. Roger made a motion to accept as amended. Tom 2nd. All in favor. Motion carried.
Treasurer's Report: Tom gave an accounting of expenditures to date. As of 6/1/2010 there was $96,100.01 in all accounts.
Library Director's Report: Susan noted that Dorothy Kelsall retired from the library in April after serving 15 years at the checkout desk. Jan will send a note and some flowers as a Thank You. Pat Reynolds will begin working part time to help out at the desk. The book club met with 9 women discussing “Mao’s Last Dancer”. The Knitting Club is still meeting once a month and a Tea & Poetry afternoon was held in April. Susan finished the Master Plan and submitted it to the town. A Pajama Party was well attended by the children. The blog and Facebook were updated and Susan has been submitting articles to the newspaper on various activities being held in the library.
The Trustees and Susan discussed a problem with overdue books. After several attempts by phone and letters, Susan will send a certified letter stating state laws concerning books that are not returned to the library and the fines that accrue.
Old Business: Painting of the computer/teen room is completed and the bookshelves are finished. The refinishing of the front doors has been contracted and will hopefully get done soon. Tom and Susan are still working on the new lighting for over the desk.
Old Home Day is August 14
Historical Society Ice Cream Social is July 24 at 1:00
With no other business the meeting was adjourned at 7:30.
Next meeting. September 8, 6:30 PM
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