Rumney Library Trustees - 8/23/2012

MEETING AGENDA MINUTES - APPROVED BOARD OF TRUSTEES - BYRON G. MERRILL LIBRARY - Rumney, NH August 23, 2012 – 4:30 p.m. The meeting was opened at 4:30 PM. Present were Roger Daniels, Tom Wallace, Leina Smoker and Susan Turbyne. Dennis Mires joined us at 5 PM. REPORTS 1. Review Draft Minutes: • June 20, 2012 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes for 6/20/12 as read. The motion was passed. • Aug. 9, 2012 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes for 8/9/12 as read. The motion was passed. 2. Treasurer’s Report a. Account Balances - $99,474.21 as of 8/22/2012 b. 2012 Spending “to date” – We reviewed the report. 3. Library Director’s Report a. The Summer has gone quickly. Our summer reading program, Dream Big, Read!, was a huge success! We hosted six story times with over twenty children attending. Each week we highlighted a book based on our nighttime theme and followed with games and crafts. We made spaceship launchers, dream catchers, owls, and more. On the last day, each child received a goodie bag to take home. As a special event for our reading program kids and for the community, we hosted “Creatures of the Night” at the Historical Museum. It was a fun and informative night as a naturalist from Squam Lakes Natural Science Center showed us an opossum, a porcupine, and an owl. Over 70 people survived the heat that night and were refreshed with owl s’mores snacks afterwards. Hats off to our assistant librarian, Rachel Anderson, for making our summer reading program so special. b. Old Home Day was a very busy day for us at the library. Due to dire weather predictions we set up our book sale inside with a tent (thank you Tom and Kathy Wallace) with two tables outside. Over 200 folks came into the library that day to attend our book sale or simply to say hello. We took in $619.58 from the sale of books and then continued our sale for the following two weeks. We ended the sale today and I am turning in $103.42. The final tally for the book sale is $723.00. Sheila O’Meara, my assistant, did a wonderful job preparing the books for the sale. (OHD Booksale: $ 619.58 – Deposited to M. Learned Inherit. Sub Acct. ) c. The American Library Association (ALA) and public libraries around the country have celebrated Library Card Sign-up Month every September since 1987. Our library is no exception and we will be noting this important month by reminding the Rumney community that the return on one’s library investment is huge when one takes advantage of our services and resources. We will be reminding parents that a library card is the most important school supply of all and the smartest card a student can own. d. Our September Story Time series will begin on the 12th and run for three weeks. The theme will be: “Take a Closer Look”. e. We have been talking about a once a month evening open house. One idea is “Festive Friday” taking place on the 3rd Friday of the month from 7 until 8. What do you think??? OLD BUSINESS a. 2012 Endowment Fund Projects – We reviewed our projects. • Chimney re-pointing • Exterior/ interior painting NEW BUSINESS a. 2012/ 2013 Heating season oil price - $3.349 ($.10 increase) a. Other New Business 5:00 pm. MEET WITH ARCHITECT 1. Feasibility Study Progress Report a. Survey update Review new/ revised Concepts – Dennis Mires presented drawings for two new options – Option Scheme D and Option E. Both Options involved additions to the rear of the Library and both had a connection to the Historical Society building which could be built as phases. The main difference was that Option E was shifted to the west so that it did not project as far into the Church property. Option D better maintained the existing symmetrical axis of the Library, but Option E seemed to offer better possibilities for architectural treatment of the new construction. Both options seemed worthy of further development. The Trustees asked the architect to develop another option that made the existing building “accessible”, but did not require an addition other than that for an Elevator/Lift. After discussion, it was agreed that an exterior ramp was not a viable solution due to the grade differential between the street and the Library’s Main Level and that Option C should include an Elevator/Lift on the west side of the library with a new entry at grade level connecting to both the Main and Basement levels . It was agreed that the Architect should, at this time, forward the options developed so far to the architectural historian, Elizabeth Hengen, to get her responses and input. Agreed that next meeting with the Architect would be Wed., Sept. 12 at 4:30 pm.