Rumney Library Trustees Minutes - 5/23/2012

MEETING MINUTES – Approved 6/20/2012 BOARD OF TRUSTEES BYRON G. MERRILL LIBRARY Rumney, NH May 23, 2012 – 6:00 p.m. The meeting was called to order at 6 pm. Present were Roger Daniels, Tom Wallace, Leina Smoker and Susan Turbyne. REPORTS 1. Review Draft Minutes of April 18, 2012 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as read. The motion was passed. Review Draft Minutes Arch. Selection Committee Meetings: May 9 & 10, 2012 May 15, 2012 – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as read. The motion was passed. 2. Treasurer’s Report a. Account Balances - $94,290.49 as of 5/23/2012 b. 2012 Spending “to date” – We reviewed the report. c. Northway Checking – The account has been changed to a commercial account and is receiving interest as of April 1st. 3. Library Director’s Report Everything is going along fine. Rachel’s father passed away last week and she is in Georgia with her family. I believe she is flying home next Wednesday and will be back to work a week from tomorrow. Leina was kind enough to volunteer to come in and help but I felt that Sheila and I would get along fine and we have – the piles just aren’t going down. I put a card on the counter and folks have been signing their good wishes. I have purchased the 50 Shades of Gray trilogy by E L James because of the number of requests I have received. I am planning to take some vacation time in June and will be away one or two weeks. I will be in contact with Rachel and Sheila during that time. OLD BUSINESS 4. 2012 Town Meeting Library Warrant Articles a. Endowment Fund Projects – Chimney re-pointing (Dickie Duffy) Roger reported that he has not heard back from Dickie Duffy with a suggestion of a mason. Roger will keep trying to get an answer. 5. Library Accessibility Project • Review Grant Application Consultant/ Architect – It was moved (Roger Daniels) and seconded (Leina Smoker) to select Dennis Mires, PA The Architects as our architect of choice. The motion was passed. Grant Amount- Grant Application Tabulations were reviewed using the following component amounts with totals of ranging from $ 23,790. to $ 24,890. Consultant (Architect) - $19,440.00 Survey - $2,500.00 to $3,000.00 Hazardous Materials Survey - $850.00 Energy Audit - $1,600 Misc Expenses - $500.00 After discussion it was agreed to identify the Grant Request Amount as “Not to exceed $25,000.” to provide a contingency for uncertain costs – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the amount not to exceed $25,000.00. The motion was passed. NEW BUSINESS 6. Oil Tank(s) Replacement – The leaking oil tank has been patched. Carl Doe is working on replacement tanks. Roger will find out the cost. Next Meeting: Wed.; June 20, 2012 at 6 pm (After LCHIP Meeting)