Rumney Library Trustees Minutes - 3/26/2015

The meeting was opened at 12 noon with Trustees Roger Daniels and Leina Smoker as well as Library Director, Susan Turbyne, present. Also attending was Tom Wallace. The purpose of today’s meeting was to review the bids for the removal of asbestos on the lower level of the library. After discussion, it was moved (Roger Daniels) and seconded (Leina Smoker) to accept the bid from Advanced Building Systems, Inc. to remove all of the asbestos containing pipe insulation in the lower level in the amount of $8200.00. It was also moved (Roger Daniels) and seconded (Leina Smoker) to accept the proposal from RPF Environmental to perform Abatement Monitoring Services related to the asbestos removal work in the amount of $1960.00 The total cost for both proposals is $10,160.00 Regulations require a ten-day notification to the State before work can start. RPF Environmental estimates that work should be able to start approximately two weeks after authorization to proceed (authorization was given today). It is estimated that the project will take two days and we are hoping that it will take place on a Monday and Tuesday so as not to disrupt our library schedule. The meeting adjourned at 12:20 pm.

Rumney Library Trustees Minutes - 3/4/2015

The meeting was opened at 12:30 pm with Trustees Roger Daniels, Leina Smoker, and Thomas Wallace as well as Library Director Susan Turbyne present. Roger Daniels moved that we accept the minutes from the January 14th, 2015, meeting as read. The motion was seconded by Leina Smoker and passed. Financial Business - Susan reported that our checkbook balance is $6732.48. All bills are paid with the exception of our heating oil. We are waiting for the invoices. Tom reported that our endowment funds total is $106,570.88 and there is no money in the disbursement fund. Roger Daniels moved that we accept the donations received from January 10th through February 19th, 2015, totaling $4,100.00. The motion was seconded by Leina Smoker and passed. After some discussion, Roger Daniels moved that we amend Article 2 (and 3 if necessary) at Town Meeting to increase the amount of authorized expenditure of “Fundraising and Other Library Endowment Funds held by the Library” from $20,000.00 (as printed on the warrant article) to $25,000.00 with $5,000.00 coming from the Marion Learned Fund in order to reduce the amount of money needed to be raised by the Town from $224,000.00 to $219,000.00. The motion was seconded by Leina Smoker and passed. Susan asked that raises for library employees, Rachel Anderson and Sheila O’Meara, be considered. After some discussion, Roger Daniels moved that we increase the wages for both employees to $10.00 per hour retroactive to February 1st. The motion was seconded by Leina Smoker and passed. Project Business - Tom reported that bids are expected by Friday on removing some asbestos from the downstairs. We will decide how to proceed after the bids are in. Susan asked permission to remove the large bookcase on the downstairs stage. Permission was granted. Tom outlined his presentation plans for the night of town meeting. Roger will amend the total amount to be raised for the project and Tom will explain the bond payment. Concluding Business - Roger, Leina and Susan all thanked Tom for his service as trustee for the past ten years and wished him well with whatever comes next. The meeting was adjourned at 1:45 PM. The next meeting has not yet been scheduled.

Rumney Library Trustees Minutes - 1/14/2015

The meeting was opened at 1 pm with Trustees Roger Daniels, Leina Smoker, and Tom Wallace as well as Library Director Susan Turbyne present. REPORTS 1. Review Draft Minutes: December 10, 2015 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as corrected. The motion was passed. 2. Treasurer’s Report –YE 2014 a. Account Balances – $105,504.26 as of 12/31/14 b. 2014 Income/Spending – We spent $34,789.97 out of our appropriation of $37,730.00. OLD BUSINESS 1. 2015 Town Meeting - We discussed our proposed warrant article and whether to make it a one year request or a bond article. No decision will be made until we communicate with the selectmen. 2. Accessibility Project a. Accessibility Project Fundraising – $16,345.26 is available for the project as of 1/9/15. b. Bid results – The proposed cost is currently $322,500.00 rather than the original $356,500.00 presented last year. We reviewed the cost savings options. NEW BUSINESS 1. New Donations – Accept Donations received Dec. 10, 2014 through Jan. 9, 2015 ($ 5370.00) It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the donations received through 1/9/15. The motion was passed. 2. Other New Business - None The meeting was adjourned at 2 PM