Rumney Library Trustees - 9/24/13

MEETING MINUTES BOARD OF TRUSTEES BYRON G. MERRILL LIBRARY Rumney, NH September 24, 2013 – 1:45 p.m. Present: Library Trustees: Roger Daniels, Leina Smoker, Roger Daniels Library Director: Susan Turbyne Selectboard: Dan Kimble Denis Mires - The Architects: Dennis Mires The meeting was opened at 1:45 PM. As the purpose of the meeting was solely to interview the three Construction Manager finalists, it was agreed to postpone review/ acceptance of the Sept. 10 Trustee Meeting Minutes until the next regular meeting. Interviews with each of the three finalists were conducted as follows: 2:00 to 2:40 pm – Conneston Construction (CCI), Laconia Represented by Jeff Downing, Pres. And Ross Currier 2:50 to 3:25 pm – Meridian Construction Company, Gilford Represented by Tim Long, Pres., Eric Hastings and Bob Beaulieu 3:45 to 4:30 pm – Milestone Engineering and Construction, Concord Represented by Frank Lemay, Pres.; Dave Baer; Geoff Lemay As described in the Request for Proposal sent to each firm, copies of a written proposal were delivered by all three firms including a sealed envelope containing the proposed fees. The project was outlined for each firm including the primary goal of making the existing building accessible to the disabled, maintaining the historic character of the building, the need for providing access to the lower level and the need to keep the project cost as low as possible. Each firm was given the opportunity to introduce their firm, its qualifications and their construction management experience. Each firm was also asked to respond to the following questions: 1. Based on your experience – and when the CM is also the Constructor (AIA Doc.A121-CMc) -what do you see as the primary advantages of the CM approach: a. to the Owner? b. to the Contractor? 2. From the drawings and other materials provided to you, and based on your understanding of the project, what portions of the work do you envision being performed by your own forces? 3. What process will you use to assure that we will be getting competitive bids from experienced and qualified subcontractors for the various phases of the project? 4. What specific suggestions might you have to modify the design developed in Phase 1 to reduce the project cost? The interviewees were then given the opportunity to ask questions of the Library and then the interview was opened to question by all in attendance. Following the final interview, the Library Trustees decided to next meet on Wed., October 2, 2013 at 1:00 pm at which time they will to select a single firm to provide Construction Management services to recommend to the Selectmen for approval. Meeting adjourned 4:45 pm Next Meeting: October 2, 2013 at 1:00 pm