Rumney Library Trustees - 10/7/13

MEETING MINUTES BOARD OF TRUSTEES BYRON G. MERRILL LIBRARY Rumney, NH October 7, 2013 – 2:00 p.m. The meeting was opened at 2:10 pm. Present were Leina Smoker and Thomas Wallace. Roger Daniels arrived shortly thereafter. Susan Turbyne was unable to attend. REPORTS 1. Review Draft Minutes for October 2, 2013 Meeting: It was moved (Leina Smoker) and seconded (Roger Daniels) to approve the minutes with several minor corrections. 2. Treasurer’s Report - None 3. Library Director’s Report - None OLD BUSINESS 1. Article 26: “Lot Line Adjustment” with Rumney Baptist Church – Status: The situation regarding the status was discussed. As understood by the Library Trustees, the Town attorney has advised the Selectmen that the wording of the March 2013 warrant article related to the Lot Line Adjustment does not authorize the Selectmen to include, as part of the Lot Line Adjustment an “easement” to grant the Church the right to park on the adjacent Town owned former Town Hall property. The option to delay the Lot Line Adjustment to allow the Selectmen to introduce a warrant article at the March 2014 Town Meeting was discussed. It was agreed that if this was necessary, the Library Trustees would have to consider stopping the design and other work on the project as authorized at the 2013 Town Meeting because of the possibility that the design developed for presentation to the Town could not be built if the proposed 2014 Lot Line Adjustment warrant article was defeated. Based on discussions with Church representatives, there is a possibility that the Church will go forward with the Lot Line Adjustment without the parking “easement” at this time. Tom and Leina will attend the meeting this evening (October 7) between the Selectmen and Church representatives and, hopefully, an satisfactory agreement can be reached. 2. Article 27: LCHIP Grant (Phase 2) – Status a. CM Option/ Selection After further discussion and a comparison of the fees of the three CM candidates, it was moved (Tom Wallace) and seconded (Leina Smoker) that the Trustees recommend to the selectmen that Conneston Construction (CCI) of Laconia be hired as Construction Manager for the project based on their proposal. Motion passed. It was also agreed that a request be made to CCI to lower their fee for construction phase services. 3. Library 2014 Budget: Due October 18, 2013 a. 2014 Budget: The vote from the October 2 meeting to submit a budget for 2014 to the Selectmen of $ 37,730. from the Town for operating expenses and an additional $ 1,000. from the Lucille Little Endowment Fund for additional books was confirmed. b. Capital Reserve Fund (Accessibility Project): It was agreed to, at this time, include a separate warrant article in the budget request to add an additional $ 5000. to the Library Capital Reserve Fund. Moved (Roger Daniels), Second (Leina Smoker) – Motion passed c. Accessibility Project Capital Expenditure: It was agreed to also include a separate warrant article asking the Town to, at this time, appropriate $ 300,000. to fund construction of the Library accessibility project Moved (Roger Daniels), Second (Leina Smoker) – Motion passed NEW BUSINESS 1. Boiler Inspection Report – October 4, 2013: A letter from Primex regarding a October 4, 2013 inspection of the Library’s boiler. The letter recommended a change to the safety valve discharge for the boiler. It was agreed to look into having this work incorporated into the work of the accessibility project. Next Meeting: None scheduled