Rumney Library Trustees - 10/2/13

MEETING MINUTES BOARD OF TRUSTEES BYRON G. MERRILL LIBRARY Rumney, NH October 2, 2013 – 1:00 p.m. The meeting was opened at 1 pm. Present were Roger Daniels, Thomas Wallace, and Susan Turbyne. Leina Smoker was unable to attend. REPORTS 1. Review Draft Minutes: a. September 10, 2013 Meeting – It was moved (Thomas Wallace) and seconded (Roger Daniels) to approve the minutes as corrected. b. September 24, 2013 – It was moved (Thomas Wallace) and seconded (Roger Daniels) to approve the minutes as written. 2. Treasurer’s Report a. Account Balances – Our balance is: $93,907.14 (Disbursement Acc’t - $771.65, Endowment Fund - $86,517.56, and Rumney Public Library - $6,617.93) b. Income/ Spending “to date” – We are running at 67.2% at 75% of the year but we are anticipating oil deliveries in November and Dec. . c. Donation from Joyce Sobetzer - $ 90.00 (9/14/2013) for children’s books – It was moved (Thomas Wallace) and seconded (Roger Daniels) to accept this gift of $90.00 in celebration of Joyce’s 90th birthday. 3. Library Director’s Report - none OLD BUSINESS 1. Article 26: “Lot Line Adjustment” with Rumney Baptist Church – The library trustees will be meeting with the church representatives and the selectmen Monday night, October 7th, at the town hall in hopes of coming to an agreement. 2. Article 27: LCHIP Grant (Phase 2) – Status a. CM Option o Discussion based on Qualifications, Proposals and 9/24 Interviews: o We compared the three candidates and their proposals for our project and then discussed our reactions to the interviews. o Open “sealed” portion of Proposals pertaining to fees – Tom opened the envelopes and we discussed the fee proposals. o After discussion we were unable to come to agreement on our choice and agreed to meet again on Monday, October 7th, at 2 pm, when Leina will be present with the intent of arriving at a selection that would allow the Trustees to make a recommendation to the Selectmen at the October 7, 2013 Selectmen’s meeting. NEW BUSINESS 1. Library 2014 Budget – Due to Selectmen by Friday, Oct. 18, 2013 – It was moved (Tom Wallace) and seconded (Roger Daniels) to present our budget in the amount of $37,730.00 from the Town plus and additional $1,000.00 from the Lucille Little Endowment Fund for additional purchase of books. 2. Susan advised that Sheila O’Meara recently had surgery and has been out of work. She also advised that Sheila has requested to return to work, but with some medical restrictions. After discussion, it was agreed that Sheila may return to work when she has a letter from her doctor stating that she is able to perform her normal duties. 3. Other New Business – none We agreed to meet next on Monday, October 7th, 2013, at 2:00 pm.