Library Trustees' Meeting - 4/18/2012

The meeting was called to order at 6 pm. Present were Roger Daniels, Tom Wallace, Leina Smoker and Susan Turbyne. REPORTS 1. Review Draft Minutes of March 29, 2012 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes of the March 29th, 2012 meeting as read. The motion was passed. 2. Treasurer’s Report a. Account Balances - $97,206.95 as of 4/18/2012 b. 2012 Spending “to date” - $9,186.07 has been spent as of 4/18/2012 3. Library Director’s Report We had 471 patron visits in March and checked out 595 books and 264 videos/dvds. Fourteen people came in to use the computers. Sheila is back from her vacation and Rachel will be off this next week. Sheila’s vacation was unpaid. Nine hours of Rachel’s vacation will be paid. We have been busy readying books for circulation. We have purchased new books and have received many donations. Our patrons’ favorite authors seem to be quite prolific. We have begun to publicize our next block of Saturday morning story/craft times. This next session will begin May 5th. Last Thursday, seven ladies from the BGM Knitting Society met here at the library. They all appreciate the opportunity to socialize and are good advocates of our library. Monday, I spent the day in Concord at the ‘Small Libraries Summit’ which was sponsored by the State Library. Library Trustees was the topic and Terry Knowles was the presenter. Thanks to Tom, we seem to be in line with what is expected legally from our trustees. I am grateful to the three of you and how well we do together. Thank you! OLD BUSINESS 4. Status - Town Master Plan Narrative a. Report - Public Hearing April 5, 2012 – This hearing took place as scheduled. The Planning Committee will review our request to remove the last sentence regarding the library at their next meeting. 5. 2012 Town Meeting Library Warrant Articles a. Endowment Fund Projects – Chimney re-pointing (Dickie Duffy) Roger met with Dickie Duffy and he will be unable to do the work. Mr Duffy does feel that the work should be done and will suggest someone to do the work. Roger will follow up with Mr Duffy. 6. Library Accessibility Project • Review Architect Qualifications Identify Finalists (Min. 3; up to 5) After reviewing the qualifications, it was moved (Roger Daniels) and seconded (Leina Smoker) that we continue on with the process and interview SMP Architecture, Dennis Mires, and Samyn-D’Elia Architects. Notification of Finalists and Others – Tom will inform the finalists. “Request for Proposal” – Sealed Proposal w/ Cost Interviews May 9 & 10 Wed. May 9: #1- 6:00 to 6:45pm. #2- 7:15 to 8:00 pm. Thurs. May 10: #1- 6:00 to 6:45pm. • Selection Committee – We will tentatively meet on Tuesday, May 15th. • Other Grant Application components Property Survey – We would like to update the property survey which was last done in 1995 by Kevin French. We have tried unsuccessfully to find out if he is interested. Roger will make an attempt to talk with him. Hazardous Materials Survey – Tom contacted two companies who estimated a cost of $800 to $1000 Energy Audit – The town had an audit done by SEEDS for the town offices. We contacted SEEDS and received an estimate of $1500 to $2000. NEW BUSINESS - The next meeting is scheduled for Wednesday, May 23rd at 6 pm to approve the final grant application.