Rumney Library Trustees - 9/24/13

MEETING MINUTES BOARD OF TRUSTEES BYRON G. MERRILL LIBRARY Rumney, NH September 24, 2013 – 1:45 p.m. Present: Library Trustees: Roger Daniels, Leina Smoker, Roger Daniels Library Director: Susan Turbyne Selectboard: Dan Kimble Denis Mires - The Architects: Dennis Mires The meeting was opened at 1:45 PM. As the purpose of the meeting was solely to interview the three Construction Manager finalists, it was agreed to postpone review/ acceptance of the Sept. 10 Trustee Meeting Minutes until the next regular meeting. Interviews with each of the three finalists were conducted as follows: 2:00 to 2:40 pm – Conneston Construction (CCI), Laconia Represented by Jeff Downing, Pres. And Ross Currier 2:50 to 3:25 pm – Meridian Construction Company, Gilford Represented by Tim Long, Pres., Eric Hastings and Bob Beaulieu 3:45 to 4:30 pm – Milestone Engineering and Construction, Concord Represented by Frank Lemay, Pres.; Dave Baer; Geoff Lemay As described in the Request for Proposal sent to each firm, copies of a written proposal were delivered by all three firms including a sealed envelope containing the proposed fees. The project was outlined for each firm including the primary goal of making the existing building accessible to the disabled, maintaining the historic character of the building, the need for providing access to the lower level and the need to keep the project cost as low as possible. Each firm was given the opportunity to introduce their firm, its qualifications and their construction management experience. Each firm was also asked to respond to the following questions: 1. Based on your experience – and when the CM is also the Constructor (AIA Doc.A121-CMc) -what do you see as the primary advantages of the CM approach: a. to the Owner? b. to the Contractor? 2. From the drawings and other materials provided to you, and based on your understanding of the project, what portions of the work do you envision being performed by your own forces? 3. What process will you use to assure that we will be getting competitive bids from experienced and qualified subcontractors for the various phases of the project? 4. What specific suggestions might you have to modify the design developed in Phase 1 to reduce the project cost? The interviewees were then given the opportunity to ask questions of the Library and then the interview was opened to question by all in attendance. Following the final interview, the Library Trustees decided to next meet on Wed., October 2, 2013 at 1:00 pm at which time they will to select a single firm to provide Construction Management services to recommend to the Selectmen for approval. Meeting adjourned 4:45 pm Next Meeting: October 2, 2013 at 1:00 pm

Rumney Library Trustees - 9/10/13

MEETING MINUTES BOARD OF TRUSTEES BYRON G. MERRILL LIBRARY Rumney, NH September 10, 2013 – 2:30 p.m. The meeting was opened at 2:35 PM. Present were Thomas Wallace, Leina Smoker and Architect Dennis Mires Note: It was agreed to start the meeting by addressing “Old Business” pertaining to the Lot Line Adjustment and the LCHIP Grant to allow the Architect to leave after his attendance was no longer required REPORTS 1. Review Draft Minutes: June 27, 2013 Meeting – It was moved (Tom Wallace)) and seconded (Leina Smoker) to approve the minutes as read. The motion was passed. 2. Treasurer’s Report a. Account Balances – As of Sept. 8, 2013, Checking - $9,007.56 , Library Endowment Funds - $86,517.56, Disbursement Acc’t - $ 771.65 (see Items 2.c and 2.d below). b. Income/ Spending “to date” – The report was distributed indicating YTD ‘operating expenditures’ as of September 8, 2013 - $23,456.35 c. Results from the 2013 OHD Book Sale were as follows: Cash - $ 564.68 Al Ports - $ 225.00 Sub-Total $ 789.68 + Pre-Booksale - $ 87.50 TOTAL $ 877.18 All deposited to Library’s Northway Chkg. Acct. Tom advised that, because these funds could be categorized as “Unanticipated Income”, and could be expended in 2013 at the Trustees discretion. d. Ralph Berg Revocable Trust: As authorized at the June 27 meeting. Tom reported that the library has made purchases totaling $ 228.35 in 2013 for Children’s series books against the $ 1000. donation leaving a balance of $ 771.65. e. Tom advised that we have been notified by the Selectmen’s office that the heating oil price for 2013-14 heating season (until Apr. 30 2014) will be $ 3.195. He believed that the 2012 price was $ 3.295. 3. Library Director’s Report - none OLD BUSINESS 1. Article 26: “Lot Line Adjustment” with Rumney Baptist Church – Status a. Tom reported that the a “Draft” Deed had been prepared by the Town’s attorney and sent by the Town to the Rumney Baptist Church for their review and approval, but that a response had not yet been received. He also reported that, subsequently, the Town’s attorney suggested some clarification changes to the Draft and, in reviewing these, he (Tom) and Anne Dow had discovered some other wording that needed clarification. As a result, the Town has asked their attorney to further revise the Draft “Deed” which will be forwarded to the Church for approval. It was noted that the Lot Line Adjustment issue will need to be finalized so that final design for the Accessibility project can proceed. 2. Article 27: LCHIP Grant Application (Phase 2) – Status a. Status: The Grant Application has been approved by LCHIP and that the Grant Agreement and the Architect’s Agreement have both been executed. b. Schedule: The Architect’s Preliminary Schedule was reviewed with a “key” upcoming deadline of CM (Construction Manager) Selection by the end of September 2013 noted. c. Construction Manager Approach: The advantages of proceeding with a Construction Manager were discussed and it was agreed to proceed with selection of a CM to propose to the Selectmen for their approval. d. Construction Manager Qualifications and Selection: Issues: The Architect reported that Qualification Statements had been received from seven firms and he delivered hard copies of these to the Library. Tom advised that he had previously received digital copies which he has reviewed and compiled into a comparative chart which was distributed. After review and discussion regarding all seven firms , three were selected as best qualified for the Library’s project. These firms were: Conneston Construction, Inc. – Laconia, NH Meridian Construction Corp. – Gilford, NH Milestone Engineering and Construction – Concord, NH A process for selecting a single firm to propose to the Selectmen for approval was discussed. It included interviewing all three firms and making an initial decision based on qualifications only, then a final decision after also considering the fee proposals from all three firms. It was agreed to proceed on this basis and it was also agreed to interview all three firms on September 24, 2013 at the Library. Times for the interviews will be 2, 3 and 4 pm. Tom and Dennis Mires will put together a Request for Proposal to send to the three selected firms. Tom will advise the Selectmen’s office of the interview schedule and invite all three Selectmen to attend if they wish. e. The various codes with “accessibility” requirements were discussed briefly. Dennis Mires advised ASME A17.1 deals primarily with the mechanical aspects of elevators and does not address “accessibility” requirements. Tom expressed concern that between the ADA, the State Building Code and the Governor’s Commission on Disabilities own “code”, it was difficult to ascertain what was acceptable. The Architect agreed and added that because the Library has some historic character, the State Code might offer some relief. Tom expressed his feeling that we need to look at every option to a full elevator that might be “acceptable”. It was also noted that the elevator layout developed in Phase 1 greatly reduced the need for wheelchairs to turn 180 degrees when traveling between levels. NEW BUSINESS 1. It was moved (Tom Wallace) and seconded (Leina Smoker) that the Library accept the $ 1000. “donation” from the Ralph Berg Revocable Trust with the requirement that it be used for the purchase of Children’s books. MOTION PASSED 2. It was moved (Tom Wallace) and seconded (Leina Smoker) that the Library accept the donation of books to the library and the resulting proceeds from the OHD Booksale totaling $ 877.18. MOTION PASSED 3. Tom reported that he had been contacted by Betty Jo Taffe of the Town’s Trustees of Trust Funds seeking input from the Library Trustees regarding the Town’s Library Capital Reserve Fund. The fund balance is currently in a Money Market acct. and earning very little interest. Per Betty Jo the Town’s Trustees of the Trust Funds are looking to move funds to CD’s when appropriate. Betty Jo’s question was whether the funds in the Town’s Library Captial Reserve Fund would be needed in the next 6 months. If not, and if acceptable to the Library Trustees, they would look into moving the fund balance to a 6 month CD to get a better return. After discussion, and noting that the Capital Reserve Fund will not be used until after the 2014 Town Meeting at the earliest, it was moved (Tom) and seconded (Leina) that the Library should respond to Betty Jo’s request by advising her that the Library did not object to moving this fund to a 6 month CD. MOTION PASSED Tom noted, also, that the Town’s Trustees of Trust Funds also holds the “principal” for both the Wm. Doe & Adelaide Bond Endowment Funds and that the Library receives, annually, the just the interest from the previous year. Tom also noted that the annual interest income from the funds had decreased dramatically in the last few years. It was moved (Tom) and seconded (Leina) that the Library advise the Town’s Trustees of Trust Funds that the Library Trustees would not object to the Town’s Trust Funds Trustees placing the “principals” for these two funds in one year, or longer, CD’s to get better interest return. MOTION PASSED Meeting adjourned 3:35 pm Next Meeting: September 24, 2013 at 1:45 pm for interviews of prospective Construction Managers

Rumney Library Trustees - 6/27/2013

MEETING MINUTES (Approved 9/10/2013) BOARD OF TRUSTEES BYRON G. MERRILL LIBRARY Rumney, NH June 27, 2013 – 12:30 p.m. The meeting was opened at 12:30 PM. Present were Roger Daniels, Thomas Wallace and Susan Turbyne. REPORTS 1. Review Draft Minutes: May 23, 2013 Meeting – It was moved (Roger Daniels) and seconded (Tom Wallace) to approve the minutes as read. The motion was passed. 2. Treasurer’s Report a. Account Balances – As of June 25, 2013, Checking - $5,290.02 , Library Endowment Fund - $86,515.39, Disbursement Acc’t - $1087.50 (see Items 2.c and 2.d below). b. Income/ Spending “to date” – The report was distributed indicating YTD ‘operating expenditures’ as of June 25, 2013 - $16,712.21 c. Al Ports has helped Susan sort through donated books in preparation for the annual OHD Book Sale and made purchases from these books totaling $ 87.50. This amount has been deposited in the Endowment Funds “Disbursement” account. d. Ralph Berg Revocable Trust Disbursement: Tom reported that the library received a check in the amount of $1,000.00 from the Ralph Berg Revocable Trust with the stipulation that it be used for children’s books. Tom advised that, since this income was “unanticipated”, State laws allow the Trustees to spend this money in 2013 even though permission was not requested/ approved at the 2013 Town Meeting. It was moved (Roger Daniels) and seconded (Tom Wallace) to direct Susan to purchase some “special” books to add to our children’s collection up to $1,000.00 using this donated money. The motion was passed. We are very appreciative of Ralph and Evelyn Berg’s generous gift. Tom reported that this money has also been deposited in the Endowment Funds “Disbursement” account. 3. Library Director’s Report - none OLD BUSINESS 1. Article 26: “Lot Line Adjustment” with Rumney Baptist Church – Status a. Tom reported that the Library Trustees met with the Planning Board on May 28th at 7:30 pm. to present the proposed Lot Line Adjustment between the Town and the Rumney Baptist Church. The “Lot Line adjustment” was approved by the Planning Board and the town attorney is preparing the necessary documents for filing with the Grafton County Registrar of Deeds. 2. Article 27: LCHIP Grant Application (Phase 2) – Status a. Status: Tom reported that the Grant Application has been submitted. The LCHIP Board review meeting is scheduled for July 9th. b. Issues: Ramp Option & Project Cost: Tom presented a drawing and a cost estimate for using a ramp to only the Main Level rather than an elevator. The ramp would have to be about 100 feet long and would only make the Main Level of the library “accessible”. Estimated Project Cost for this option is $ 316,500. and it would severely limit the options for making the Lower Level of the existing library “accessible”, or even usable, in the future. After discussion, the consensus was that this option would not be in the best interest of the Town. c. “Budget” for Accessibility Project: In anticipation that the LCHIP Grant will be awarded, there was discussion about identifying an initial “Owner’s Budget” to be provided to the Architect. Various Options with a Project Costs ranging from $ 526,785. (Feasibility Study) to $ 316,500 (Ramp to Main L. only) were reviewed. It was agreed that a Project Cost of under $ 300,000. might be a “target” for the initial “Owner’s Budget”. d. After discussion it was agreed that it would not be necessary that the Architect for Phase 2 work meet regularly with the Library Trustee. Instead, Tom will work with the Architect and meetings between the Trustees and the Architect will be scheduled when needed. NEW BUSINESS (None)

Rumney Library Trustees - 5/23/2013

 MEETING MINUTES

BOARD OF TRUSTEES

BYRON G. MERRILL LIBRARY

Rumney, NH

May 23, 2013 – 12:30 p.m.

The meeting was opened at 12:30 PM. Present were Roger Daniels, Thomas Wallace, Leina Smoker and Susan Turbyne.

 

REPORTS

1. Review Draft Minutes:  April 24, 2013 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) that the minutes be approved as read. The motion was passed.
2. Treasurer’s Report
1. Account Balances – As of 5/23/2013, Checking - $6,882.67, Library Endowment Fund - $86,514.32
2. Income/ Spending “to date” – The spending report was distributed indicating “operating expenditures” to 23 May 2013 of $ 14,925.00.
3. 2012 Interest Income – Interest from the Town held Endowment Funds totaled $51.50 (Adelaid Bond Fund - $27.57, William Doe Fund - $23.93)
4. Ralph Berg Revocable Trust letter – Mary Manita of Plymouth, Trustee – Tom will follow up on this.
3. Library Director’s Report – The three ladies at the library continue to keep very busy. New books have been processed and placed on the shelves. A number of old books in poor condition have been culled. Books donated have been boxed up for the August book sale.

     Our Wednesday afternoon story time continues to be very popular with our young moms with an average attendance of ten to twelve children each week. We have not scheduled story time in June as we need the time to prepare for the Summer Reading Program and Rachel will be away one of the weeks on vacation.

4. Report - NHLTA Annual Meeting/ Conference, May 20, 2013 – Tom attended the conference in Bedford. It was very well attended. The keynote speaker spoke on Library Advocacy. Tom attended two workshops on fundraising which we hope will be useful with our upcoming project.

OLD BUSINESS

1.                     Article 26: “Lot Line Adjustment” with Rumney Baptist Church – Status

o    We are on the agenda with the Planning Board this next Tuesday, May 28^th at 7:30 at the town offices to proceed with the Lot Line adjustment between the Byron G Merrill Library and the Rumney Baptist Church.

o    Kevin French is finalizing the drawing.

o    We then discussed the upcoming meeting and the Town’s request that the papers be signed prior to the meeting. Leina will get the required signature from the Rumney Baptist Church.

2.                     Article 27: LCHIP Grant Application (Phase 2) – Status –

o    Issues: Ramp Option & project Cost – We have received some feedback from town citizens regarding the cost of an elevator. The Division of Historical Resources has indicated that they will work with us for an exemption in order that we might be able to install a LULA elevator vs. a full elevator required by code. Tom then reviewed the negatives of using a ramp. Tom will price out a ramp for comparison purposes.

o    Grant Application

1.     Architect’s “Draft” Proposal – Tom received a revised contract from Dennis Mires for inclusion in the Application.

2.     Application – Tom will make a few changes to our LChip application at the advice of Amy Dixon and submit it the middle of June.

3.                     Identify “Budget” for Accessibility Project – The current estimate is $526,785.00. If we change the elevator to a LULA the estimate is reduced to $453.600. If we eliminate the downstairs renovations as well the estimate would be around $366,000. Agreed that further reduction probably needed. We can think about this in the month ahead in order to be able to give the Architect a project Budget as required by the Contract.

NEW BUSINESS

1.                     Other New Business - none

We adjourned at 1:34 PM

Next Meeting:  June 27, 2013 at 12:30 PM

Rumney Library Trustees - 4/24/2013

MEETING MINUTES – Approved May 23, 2013 BOARD OF TRUSTEES BYRON G. MERRILL LIBRARY Rumney, NH April 24, 2013 – 12:30 p.m. The meeting was opened at 12:30 PM. Present were Roger Daniels, Thomas Wallace, Leina Smoker, and Susan Turbyne REPORTS 1. Review Draft Minutes: March 20, 2013 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the minutes as amended. The motion was passed. 2. Treasurer’s Report a. Treasurer’s Report dated April 23, 2013 including Account Balance and Budget – Spending Report distributed. Account Balances – Checking: $ 8,788.36; Libr. Endowm. $86,461.40. 3. Library Director’s Report - none OLD BUSINESS 1. 2012 Feasibility Study – Disabled Accessibility: Tom reported that Study is completed, Final Disbursement from LCHIP received and all Invoices paid. 2. Article 26: “Lot Line Adjustment” with Rumney Baptist Church: a. We discussed the meeting which took place on April 8th 2013 at the town office. b. Tom has worked on the lot line adjustment paperwork and Annie Dow is working on the requests from the church for parking and snow placement easements. 3. Article 27: LCHIP Grant Application (Phase 2) a. Time Schedule & Study Budget: Tom distributed a flow chart outlining the activities to be completed prior to March 2014 Town Meeting and Study Budget dated 10 Jan 2013. b. Grant Application • Architect’s “Draft” Proposal reviewed. o Agreed to proceed with the firm of Dennis Mires – The Architects for Phase 2. o Agreed to include the following to be included as part of Architect’s services:  Verify that LULA elevator does not meet Code requirements. Assist Owner in requesting waiver(s) to requirements if necessary.  Limit renovations to existing Lower Level to those required for access to new addition.  Identify other “cost savings” options for consideration by Library Trustees.  Relocate new accessible toilet from existing Basement to new addition.  Provide a concrete/ masonry base for new addition, 32” high +/- above grade.  Review Energy Audit with and incorporate Energy Audit recommendations as directed by Library Trustees. o Tom will discuss with the Architect his (Architect’s) opinion regarding using a Construction Manager contract vs. traditional Design-Bid-Build method. o Tom will advise Architect of modifications Trustees wish made to proposed Agreement and ask for revised copy to be attached as part of LCHIP Grant Application. • Grant Application: Tom reported that LCHIP Board will not meet until late June to review Grant Application which means that study cannot start until after that date. LCHIP has asked that Grant Application be submitted by late May 2013. Tom working to comply with this request. c. Project Budget: • Three “Preliminary” Budget Options were reviewed as follows: Total Budget Town Appropriation Option 1: Per Architect’s Study $ 526,785. $ 446,785. Option 2: Change Full Elevator $ 453,600. $ 373,600. to LULA Option 3: LULA Elevator plus $ 366,450. $ 286,450. Reduced LL Renov. It was agreed that even Option 3 was probably to expensive for approval by the Town and that final Budget would have to be further reduced. 4. Preparation for 2014 Town Meeting – Accessibility Project Proposal a. Presentations to Town • Publicity/ Educate Town: Agreed that publicity needed to begin early in process as soon as specifics became available. • Citizen Participation: The possibility of forming a small Building Committee was discussed, but with understanding that Library Trustees had “final say” regarding the Library and all Town property related thereto per State Statutes. b. Outside Funding Sources • Grant Possibilities discussed: o USDA – Rural Development: Tom reported that he had attended a Rural Development Grant Workshop this past winter and found that Rural Development has only limited Grant Funds available and that their procedures do not “fit” our project well. They may be able to help, however, with a small component of the project such as “Furnishings and Equipment”. o Wind Farm Mitigation Fund (Remaining Balance – ($25,000.): Tom noted that it may not be possible to apply for this money until after the March 2014 Town Meeting meaning that it could not be used to reduce the Town appropriation required. This could be a problem for other Grants as well. • Donations/ Fund Raising Projects o Discussed, briefly, whether Library itself could solicit donations or operate fund raising projects. Tom said he believed we could, and that donors could claim donations as “tax deductible”, but he is not certain. Tom will try to clarify this. NEW BUSINESS 1. Accept 2012 Donation: $ 25.00: Florence/ Joseph Leverone, Rumney, NH Deposited M. Learned Sub Acct.; Dec. 28, 2012 It was moved (Roger Daniels) and seconded (Leina Smoker) to accept this donation. The motion was passed. 2. NHLTA Annual Meeting/ Conference – May 20 in Bedford – Tom plans to attend this conference and has signed up for sessions on Fund Raising, Grants, etc. 3. Other New Business: - None Next Meeting: Thursday May 23, 2013

Rumney Library Trustees - 3/20/2013

BOARD OF TRUSTEES MINUTES – APPROVED on 4/24/2013 BYRON G. MERRILL LIBRARY Rumney, NH March 20, 2013 – 12:30 p.m. The meeting was opened at 12:30 PM. Present were Roger Daniels, Thomas Wallace, Leina Smoker, and Susan Turbyne REPORTS 1. Review Draft Minutes: February 6, 2013 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the minutes as read. The motion was passed. 2. Treasurer’s Report a. 2012 Town Audit (week of March 18) is taking place. b. 2013 • Account Balances - $89,501.04 as of 3/19/2013 • Spending “to date” – We reviewed this report. Tom noted that we need to monitor expenses as this year’s spending to date is running a little ahead of projections. 3. Library Director’s Report We have busy at the library since we last met on February 6th. Totals for February are: 358 patron visits, 417 books and 136 dvds checked out. A great deal of our time is spent processing books to add to our collection. In addition to books we have purchased, over a hundred books have been donated in the last month. Each book is entered into our data base as well as the state listing. Labels, pockets and cards are added. We hold several programs each month. Story time which includes a craft has been held the first three Wednesdays each month. Our new ‘tween’ club started meeting in February and also met three times in March. We are using the American Girl as our theme. Thus far we have ‘studied’ Kaya, an Indian Girl who lived in Washington state in 1764. This past Saturday we concluded that study with a visit to the White Mountain Museum in Plymouth followed by a treat at the Ice Cream Parlor. The Ladies Knitting Group met the second Thursday in February and March. Our book club is sort of active… we all read ‘One More Mountain’ by Emilie Richards but are unable to come up with a time to meet. We were open the third Thursday in February and had a few people stop in. Our programs will continue in April. Sheila is scheduled to be on vacation April 6th to 13th and Rachel will be taking some time off around the school vacation. OLD BUSINESS 1. Red Mountain Construction Ceiling Patching & Painting – Final Cost $ 430.00 (Paid) 2. 2012 Feasibility Study – Disabled Accessibility a. Energy Audit – We received the final report and will be studying it in the months ahead. b. Final Spending Report – LCHIP grant – The final bills for the architect($1600.00), the energy audit ($1600.00) and plan printing ($64.75) totaling $ $3,264.75 have been received. It was moved (Roger Daniels) and seconded (Leina Smoker) that these bills be submitted to the town to be paid. The motion was passed. NEW BUSINESS 1. Trustee Officers election – It was decided that the slate of officers continue in their present positions – Chairperson – Roger Daniels, Secretary – Leina Smoker, and Treasurer – Thomas Wallace 2. Town Meeting Warrant Articles a. Article 26 “Lot Line Adjustment” with Rumney Baptist Church - Article 26 was passed at town meeting. Leina suggested, and all agreed that we request a meeting with the selectmen and church elders to discuss going ahead with the lot line adjustment. b. Article 27 Authority to expend $ 40,000.00 for architectural services for design development with full amount to come from Groton Wind Project “Mitigation Funds” administered by LCHIP – Article 27 was passed at town meeting. It was moved (Roger Daniels) and seconded (Leina Smoker) to proceed with the application to LCHIP. The motion was passed. 3. Energy Audit Recommendations – Carl Doe has reviewed the report and shared a few thoughts about the boiler. We selected a larger boiler, seven years ago, because of the time it takes for the water to run out and back and because our system runs on a timer. Carl feels that our oil burner is working well and should not be changed. 4. Other New Business – no other business. The meeting was adjourned at 2.:03 pm.

Rumney Library Trustees - 2/6/2013

APPROVED MINUTES *as of March 20th, 2013 BOARD OF TRUSTEES BYRON G. MERRILL LIBRARY Rumney, NH February 6, 2013 – 12:30 p.m. The meeting was called to order at 12:30 pm. Present were Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne. REPORTS 1. Review Draft Minutes: January 10, 2013 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes of January 10th 2013 as read. The motion was passed. 2. Treasurer’s Report a. 2013 • Account Balances - $95,321.10 as of 2/5/2013 • Spending “to date” – We reviewed our spending thus far this year. 3. Library Director’s Report: January was a busy month, good to get back on schedule after the holidays. Our totals for January were 395 patron visits, 451 books checked out, and 129 dvds/videos borrowed. The Knitting Ladies met on January 10th and we had three Wednesday afternoon story times. Third Thursday took place on January 17th and we had a group here playing cribbage. February came quickly and last Saturday we celebrated ‘Take Your Child to the Library Day, a national event. A dozen children stopped in for stories and a craft. Several new people signed up for library cards. Our plans for February include a Valentine’s party with the Knitting Ladies on the 14th, story times on the 13th, 20th and 27th, and Third Thursday on the 21st which will include games and book reviews. OLD BUSINESS 1. Planning Board: Review proposed “CIP Report – Jan. 30, 2013” After a few changes, it was moved (Roger Daniels) and seconded (Leina Smoker) to approve the “CIP Report – January 30, 2013” which goes to the planning board. 2. Red Mountain Construction Work – Susan reported that the work (repairing the ceiling around the light fixtures in the office, computer room, and behind the circulation desk) has been completed in a satisfactory manner. Red Mountain will get their final invoice to Tom Wallace. 3. Feasibility Study – Disabled Accessibility a. Land Acquisition from Church – Leina reported on the church meeting. The Church is working with a lawyer to clarify their land title. b. Architect’s Study Report -Vol. I & II, Drawings, Rendering) – The ‘Reports’ have been printed and a copy delivered to the town office. c. Energy Audit – Margaret Dillon from SEEDS will be here February 13th to do the audit. 4. 2013 Town Meeting Preparation a. Public Hearing – Feb. 11 @ 7:00 pm – Tom Wallace will attend this hearing. b. Informational Meeting at Library – Feb. 21 – It was decided not to have this event. c. Town Vote day – March 12 – Tom Wallace will be at the polls showing our plans. d. Town Meeting – March 14 – Tom will invite our architect, Dennis Mires, to be at the meeting in case he is needed to answer questions. 5. Spending Report – LCHIP Grant – We reviewed our expenses thus far. At this time there is a balance of $108.64 remaining. 6. Overdue Book Policy – Susan asked that we dismiss this discussion. NEW BUSINESS 1. Other New Business – There is no other new business. Next meeting will be Wednesday, March 20th at 12:30 PM.