Rumney Library Trustees - 5/23/2013

 MEETING MINUTES

BOARD OF TRUSTEES

BYRON G. MERRILL LIBRARY

Rumney, NH

May 23, 2013 – 12:30 p.m.

The meeting was opened at 12:30 PM. Present were Roger Daniels, Thomas Wallace, Leina Smoker and Susan Turbyne.

 

REPORTS

1. Review Draft Minutes:  April 24, 2013 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) that the minutes be approved as read. The motion was passed.
2. Treasurer’s Report
1. Account Balances – As of 5/23/2013, Checking - $6,882.67, Library Endowment Fund - $86,514.32
2. Income/ Spending “to date” – The spending report was distributed indicating “operating expenditures” to 23 May 2013 of $ 14,925.00.
3. 2012 Interest Income – Interest from the Town held Endowment Funds totaled $51.50 (Adelaid Bond Fund - $27.57, William Doe Fund - $23.93)
4. Ralph Berg Revocable Trust letter – Mary Manita of Plymouth, Trustee – Tom will follow up on this.
3. Library Director’s Report – The three ladies at the library continue to keep very busy. New books have been processed and placed on the shelves. A number of old books in poor condition have been culled. Books donated have been boxed up for the August book sale.

     Our Wednesday afternoon story time continues to be very popular with our young moms with an average attendance of ten to twelve children each week. We have not scheduled story time in June as we need the time to prepare for the Summer Reading Program and Rachel will be away one of the weeks on vacation.

4. Report - NHLTA Annual Meeting/ Conference, May 20, 2013 – Tom attended the conference in Bedford. It was very well attended. The keynote speaker spoke on Library Advocacy. Tom attended two workshops on fundraising which we hope will be useful with our upcoming project.

OLD BUSINESS

1.                     Article 26: “Lot Line Adjustment” with Rumney Baptist Church – Status

o    We are on the agenda with the Planning Board this next Tuesday, May 28^th at 7:30 at the town offices to proceed with the Lot Line adjustment between the Byron G Merrill Library and the Rumney Baptist Church.

o    Kevin French is finalizing the drawing.

o    We then discussed the upcoming meeting and the Town’s request that the papers be signed prior to the meeting. Leina will get the required signature from the Rumney Baptist Church.

2.                     Article 27: LCHIP Grant Application (Phase 2) – Status –

o    Issues: Ramp Option & project Cost – We have received some feedback from town citizens regarding the cost of an elevator. The Division of Historical Resources has indicated that they will work with us for an exemption in order that we might be able to install a LULA elevator vs. a full elevator required by code. Tom then reviewed the negatives of using a ramp. Tom will price out a ramp for comparison purposes.

o    Grant Application

1.     Architect’s “Draft” Proposal – Tom received a revised contract from Dennis Mires for inclusion in the Application.

2.     Application – Tom will make a few changes to our LChip application at the advice of Amy Dixon and submit it the middle of June.

3.                     Identify “Budget” for Accessibility Project – The current estimate is $526,785.00. If we change the elevator to a LULA the estimate is reduced to $453.600. If we eliminate the downstairs renovations as well the estimate would be around $366,000. Agreed that further reduction probably needed. We can think about this in the month ahead in order to be able to give the Architect a project Budget as required by the Contract.

NEW BUSINESS

1.                     Other New Business - none

We adjourned at 1:34 PM

Next Meeting:  June 27, 2013 at 12:30 PM