BYRON G. MERRILL LIBRARY – BOARD OF TRUSTEES – OCTOBER 27, 2010
The meeting was opened at 6:30 pm with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance.
REPORTS
1. Review/Approval of Minutes from 10/6/2010 – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
2. Treasurer’s Report
Account Balances: Total Assets - $103,567.65
3. Library Director’s Report – October has been busy. Thus far this month 243 people have come in and checked out 377 books and 110 movies. Our second program in the Lakes Region Reads was held last Thursday night next door at the historical museum. The choir from the Wentworth Community Church entertained us with a selection of songs from the 1940s – it was most enjoyable. Facilitator Marcia Schmidt Blaine led the discussion of 1940s memories here in Rumney. Roger Daniels was able to tape the program which will be available for future generations. Six of our patrons traveled to Meredith this past Sunday afternoon to meet Annie Barrows, the author of The Guernsey Literary and Potato Peel Pie Society. Our Ladies Book Club will meet on November 4th to discuss this novel. Our cataloguing projects continue with attention being given to the 800 section.
OLD BUSINESS
4. 2010 Improvement Projects -
Refinish Entry doors – Contractor has been contacted, have not heard back
New Lighting Project – Tom contacted the Coop but our project is not big enough to qualify for their grant at this point.
NEW BUSINESS
5. 2011 Budget
Operating Budget - It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the amount of $36,130.00 for the town appropriation of our budget for the next year. The motion passed.
Library Trust Fund Expenditure Authorization - It was also moved (Roger Daniels) and seconded (Leina Smoker) to request $3000.00 for lighting upgrades, $500.00 for front door refinishing, and $500.00 for collection development to come from our endowment funds. The motion was passed.
Accessibility Project Capital Reserve - It was also moved (Roger Daniels) and seconded (Leina Smoker) to request $5000.00 to be added to the Library Accessibility Capital Reserve Fund. The motion was passed. Tom will submit the paperwork to the town.
6. New/ Revised Town of Rumney Policies - We reviewed the policies and discussed some possible conflicts with public library application.
7. Other Business – The next meeting will take place on Wednesday, December 1st, 2010 at 6:30 pm.
The meeting was adjourned at 8PM.
Thursday, January 27, 2011
Library Trustees' Meeting - 10/6/2010
BYRON G. MERRILL LIBRARY – BOARD OF TRUSTEES – OCTOBER 6, 2010
The meeting was opened at 6:30 with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance. Also in attendance was Jan Serfass.
Review/Approval of Minutes – June 2, 2010 - It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
Welcome Leina Smoker – Since our last meeting, Jan Serfass resigned as a trustee. We thank her for seven years of service to our library and community. We welcomed Leina as the new member of the board and we look forward to having her work with us. The NHLTA Library Trustee Manual has been ordered for her.
Secretary function – For the time being Susan will be doing the minutes for our meetings.
REPORTS
Treasurer’s Report
Account Balances – Total Assets: $95,905.96
YTD Income – Expenses – We have spent 64.6%, $21,702.40, of our approved budget as of September 30, 2010
Projected 2010 Expenditures were discussed.
Library Director’s Report
We are very much involved in ‘Lakes Region Reads’ which is taking place at this time. The basic premise of this project is that readers at eighteen of our area libraries are reading the novel, The Guernsey Literary and Potato Peel Pie Society by Mary Ann Shaffer and Annie Barrows, the story of the people on the island of Guernsey during WWII. The story, through letters, tells of the heroism of the people as they survived German occupation. Our library display to call attention to this period in history includes our collection of Life magazines from 1941-1945, town reports from that time, and some of our books and videos.
Over forty events have been planned. Some of the events are:The Kick-off Event took place this past Saturday at the Wright Museum in Wolfeboro, NH, a museum illustrating 1940s home life and celebrating the heroic efforts of ordinary people during this time. Well-known journalist Mike Pride discussed his book We Went to War featuring narratives from NH veterans and their World War II experiences. Free copies of the book The Guernsey Literary and Potato Peel Pie Society were given out and ice cream was served. It was an enjoyable afternoon. The next event is planned for this Saturday in Stow MA and will feature antique vehicles, military vehicles from this era and some re-enactments. On Friday, October 15th, in Gilford, visitors will be able to see what a day in the life of a soldier was like, sample MREs (Meals Ready to Eat), and try on a uniform.
Ann Barrows, co-author of the Guernsey Literary and Potato Peel Pie Society, will hold a question and answer presentation at the Inter-Lakes High School auditorium and there will be an opportunity for book signing.
The culminating event on November 6th will be a Big Band Concert at the Tilton Veterans Home. The Lakes Region Big Band will headline a USO-themed concert to celebrate our veterans with music from the Big Band era.
Three events were planned here in Rumney. These events are a joint effort between our library and the Rumney Historical Society and are supported in part by a grant from the Humanities Council of New Hampshire. The first event took place last month when historian Marcia Schmidt Blaine did a power point presentation on life here in Rumney during the WWII years. The event was well attended and well received and everybody enjoyed the homemade pies we served after the program. Marcia is returning on Thursday, October 21st, for a follow-up program when local residents will share some of their reminisces of the war years. We have been handing out free copies of The Guernsey Literary and Potato Peel Pie Society at the library and will gather for a book discussion on Thursday, November 4th. Jim is hoping to make potato peel pie for the occasion.
In addition to our everyday tasks we have several cataloging projects in the works - juvenile non-fiction (Jan) - John Serfass will be adding front pieces to the display to better show the books, the 800s (Lara), and the 900s (me).
OLD BUSINESS
Unanticipated Income – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the donations (from donations and the Old Home Day Book Sale) received since June 2nd, 2010, in the amount of $613.25. The motion passed.
2010 Improvement Projects - Update
Refinish Entry doors – Work on doors has not been done. Susan will speak with Paul Turley again.
New Lighting Project – Tom has been meeting with people from Laconia Electric to
get suggestions for our lighting. He has also investigated an energy improvement grant with the NH Electric Coop – they would pay for 50% of the cost of lighting. Bill Johnstone from NH Electric Coop will visit the library tomorrow morning to assess our needs.
NEW BUSINESS
LIBRI Foundation Book Purchase -It was moved (Roger Daniel) and seconded (Leina Smoker) to use $350.00 from the Old Home Day Book Sale for the Libri Foundation book purchase. The motion passed.
2011 Budget – Tom and Susan attended the selectmen’s meeting on September 20th to discuss the budgets for the next year. The selectmen have asked that the proposed budgets be submitted by November 1st.
2011 Operating Budget – We need to think about next year’s requirements. We discussed increasing hours.
2011 Library Trust Fund Expenditure Authorization – We need to think about projects and money needed.
Accessibility Project Capital Reserve – We are going to request $5,000.00 to go into the fund.
Other Business – The next meeting will take place on Wednesday, October 27th at 6:30 pm.
The meeting was adjourned at 7:50 pm.
The meeting was opened at 6:30 with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance. Also in attendance was Jan Serfass.
Review/Approval of Minutes – June 2, 2010 - It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
Welcome Leina Smoker – Since our last meeting, Jan Serfass resigned as a trustee. We thank her for seven years of service to our library and community. We welcomed Leina as the new member of the board and we look forward to having her work with us. The NHLTA Library Trustee Manual has been ordered for her.
Secretary function – For the time being Susan will be doing the minutes for our meetings.
REPORTS
Treasurer’s Report
Account Balances – Total Assets: $95,905.96
YTD Income – Expenses – We have spent 64.6%, $21,702.40, of our approved budget as of September 30, 2010
Projected 2010 Expenditures were discussed.
Library Director’s Report
We are very much involved in ‘Lakes Region Reads’ which is taking place at this time. The basic premise of this project is that readers at eighteen of our area libraries are reading the novel, The Guernsey Literary and Potato Peel Pie Society by Mary Ann Shaffer and Annie Barrows, the story of the people on the island of Guernsey during WWII. The story, through letters, tells of the heroism of the people as they survived German occupation. Our library display to call attention to this period in history includes our collection of Life magazines from 1941-1945, town reports from that time, and some of our books and videos.
Over forty events have been planned. Some of the events are:The Kick-off Event took place this past Saturday at the Wright Museum in Wolfeboro, NH, a museum illustrating 1940s home life and celebrating the heroic efforts of ordinary people during this time. Well-known journalist Mike Pride discussed his book We Went to War featuring narratives from NH veterans and their World War II experiences. Free copies of the book The Guernsey Literary and Potato Peel Pie Society were given out and ice cream was served. It was an enjoyable afternoon. The next event is planned for this Saturday in Stow MA and will feature antique vehicles, military vehicles from this era and some re-enactments. On Friday, October 15th, in Gilford, visitors will be able to see what a day in the life of a soldier was like, sample MREs (Meals Ready to Eat), and try on a uniform.
Ann Barrows, co-author of the Guernsey Literary and Potato Peel Pie Society, will hold a question and answer presentation at the Inter-Lakes High School auditorium and there will be an opportunity for book signing.
The culminating event on November 6th will be a Big Band Concert at the Tilton Veterans Home. The Lakes Region Big Band will headline a USO-themed concert to celebrate our veterans with music from the Big Band era.
Three events were planned here in Rumney. These events are a joint effort between our library and the Rumney Historical Society and are supported in part by a grant from the Humanities Council of New Hampshire. The first event took place last month when historian Marcia Schmidt Blaine did a power point presentation on life here in Rumney during the WWII years. The event was well attended and well received and everybody enjoyed the homemade pies we served after the program. Marcia is returning on Thursday, October 21st, for a follow-up program when local residents will share some of their reminisces of the war years. We have been handing out free copies of The Guernsey Literary and Potato Peel Pie Society at the library and will gather for a book discussion on Thursday, November 4th. Jim is hoping to make potato peel pie for the occasion.
In addition to our everyday tasks we have several cataloging projects in the works - juvenile non-fiction (Jan) - John Serfass will be adding front pieces to the display to better show the books, the 800s (Lara), and the 900s (me).
OLD BUSINESS
Unanticipated Income – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the donations (from donations and the Old Home Day Book Sale) received since June 2nd, 2010, in the amount of $613.25. The motion passed.
2010 Improvement Projects - Update
Refinish Entry doors – Work on doors has not been done. Susan will speak with Paul Turley again.
New Lighting Project – Tom has been meeting with people from Laconia Electric to
get suggestions for our lighting. He has also investigated an energy improvement grant with the NH Electric Coop – they would pay for 50% of the cost of lighting. Bill Johnstone from NH Electric Coop will visit the library tomorrow morning to assess our needs.
NEW BUSINESS
LIBRI Foundation Book Purchase -It was moved (Roger Daniel) and seconded (Leina Smoker) to use $350.00 from the Old Home Day Book Sale for the Libri Foundation book purchase. The motion passed.
2011 Budget – Tom and Susan attended the selectmen’s meeting on September 20th to discuss the budgets for the next year. The selectmen have asked that the proposed budgets be submitted by November 1st.
2011 Operating Budget – We need to think about next year’s requirements. We discussed increasing hours.
2011 Library Trust Fund Expenditure Authorization – We need to think about projects and money needed.
Accessibility Project Capital Reserve – We are going to request $5,000.00 to go into the fund.
Other Business – The next meeting will take place on Wednesday, October 27th at 6:30 pm.
The meeting was adjourned at 7:50 pm.
Library Trustees' Meeting - 6/2/2010
6/2/2010
In Attendance: Roger Daniels, Tom Wallace, Jan Serfass, Susan Turbyne
Minutes were reviewed from the April 7, 2010 meeting. Roger made a motion to accept as amended. Tom 2nd. All in favor. Motion carried.
Treasurer's Report: Tom gave an accounting of expenditures to date. As of 6/1/2010 there was $96,100.01 in all accounts.
Library Director's Report: Susan noted that Dorothy Kelsall retired from the library in April after serving 15 years at the checkout desk. Jan will send a note and some flowers as a Thank You. Pat Reynolds will begin working part time to help out at the desk. The book club met with 9 women discussing “Mao’s Last Dancer”. The Knitting Club is still meeting once a month and a Tea & Poetry afternoon was held in April. Susan finished the Master Plan and submitted it to the town. A Pajama Party was well attended by the children. The blog and Facebook were updated and Susan has been submitting articles to the newspaper on various activities being held in the library.
The Trustees and Susan discussed a problem with overdue books. After several attempts by phone and letters, Susan will send a certified letter stating state laws concerning books that are not returned to the library and the fines that accrue.
Old Business: Painting of the computer/teen room is completed and the bookshelves are finished. The refinishing of the front doors has been contracted and will hopefully get done soon. Tom and Susan are still working on the new lighting for over the desk.
Old Home Day is August 14
Historical Society Ice Cream Social is July 24 at 1:00
With no other business the meeting was adjourned at 7:30.
Next meeting. September 8, 6:30 PM
In Attendance: Roger Daniels, Tom Wallace, Jan Serfass, Susan Turbyne
Minutes were reviewed from the April 7, 2010 meeting. Roger made a motion to accept as amended. Tom 2nd. All in favor. Motion carried.
Treasurer's Report: Tom gave an accounting of expenditures to date. As of 6/1/2010 there was $96,100.01 in all accounts.
Library Director's Report: Susan noted that Dorothy Kelsall retired from the library in April after serving 15 years at the checkout desk. Jan will send a note and some flowers as a Thank You. Pat Reynolds will begin working part time to help out at the desk. The book club met with 9 women discussing “Mao’s Last Dancer”. The Knitting Club is still meeting once a month and a Tea & Poetry afternoon was held in April. Susan finished the Master Plan and submitted it to the town. A Pajama Party was well attended by the children. The blog and Facebook were updated and Susan has been submitting articles to the newspaper on various activities being held in the library.
The Trustees and Susan discussed a problem with overdue books. After several attempts by phone and letters, Susan will send a certified letter stating state laws concerning books that are not returned to the library and the fines that accrue.
Old Business: Painting of the computer/teen room is completed and the bookshelves are finished. The refinishing of the front doors has been contracted and will hopefully get done soon. Tom and Susan are still working on the new lighting for over the desk.
Old Home Day is August 14
Historical Society Ice Cream Social is July 24 at 1:00
With no other business the meeting was adjourned at 7:30.
Next meeting. September 8, 6:30 PM
Wednesday, June 9, 2010
Library Trustees' Meeting - 4/7/2010
In Attendance: Roger Daniels, Tom Wallace, Jan Serfass, Susan Turbyne
Minutes were reviewed from the March 3, 2010 meeting. One correction in spelling. Roger made a motion to accept as corrected. Tom 2nd. All in favor. Motion carried.
Treasurer's Report: Tom gave an accounting of expenditures to date. As of 4/7/10 there was $91,560.24 total in all bank accounts.
Library Director's Report: The Library has been a busy place with the Knitting group and the Women's Book Club meeting monthly. Susan reported on the state wide efforts to have everyone read “To Kill A Mockingbird”. There was a viewing of the movie and a final discussion on the book. There were 13 events in the state of NH on one particular night. The next group read book is “The Guernsey Literary and Potato Peel Pie Society” in the fall. The next Women's Book club reading is “Water for Elephants”. There is also plans to hold a “Tea and Poem” afternoon.
The Mango Language program purchased was $200 and several patrons have taken advantage of the program.
Tracey Duffy has refreshed the Teen/NH room with a new coat of paint. John Serfass made some new oak shelves for the archival binders.
Susan attended the Scrooge and Marley group in the new library in Gilmanton. She also has been purchasing books to fill in series within the teen books.
Old Business: Susan has been working on the “Town Master Plan”.
New Business: The Library budget was approved at the Town Meeting along with the request to use $3000 of Endowment Funds for special projects. Paul Turley gave an estimate to refinish the front doors.
The Library received two donations: $75 from the Beckett School and $25 from the LaRochelle Family. Jan made a motion to accept donations. Roger 2nd. All in Favor.
Tom will construct a conceptual plan of the handicapped accessible to have for future reference.
Jan will be moving out of the area so the Trustee's will need to replace her and will start thinking of people to consider.
With no other business the meeting was adjourned at 7:30.
Next meeting. June 2, 6:30 PM
Minutes were reviewed from the March 3, 2010 meeting. One correction in spelling. Roger made a motion to accept as corrected. Tom 2nd. All in favor. Motion carried.
Treasurer's Report: Tom gave an accounting of expenditures to date. As of 4/7/10 there was $91,560.24 total in all bank accounts.
Library Director's Report: The Library has been a busy place with the Knitting group and the Women's Book Club meeting monthly. Susan reported on the state wide efforts to have everyone read “To Kill A Mockingbird”. There was a viewing of the movie and a final discussion on the book. There were 13 events in the state of NH on one particular night. The next group read book is “The Guernsey Literary and Potato Peel Pie Society” in the fall. The next Women's Book club reading is “Water for Elephants”. There is also plans to hold a “Tea and Poem” afternoon.
The Mango Language program purchased was $200 and several patrons have taken advantage of the program.
Tracey Duffy has refreshed the Teen/NH room with a new coat of paint. John Serfass made some new oak shelves for the archival binders.
Susan attended the Scrooge and Marley group in the new library in Gilmanton. She also has been purchasing books to fill in series within the teen books.
Old Business: Susan has been working on the “Town Master Plan”.
New Business: The Library budget was approved at the Town Meeting along with the request to use $3000 of Endowment Funds for special projects. Paul Turley gave an estimate to refinish the front doors.
The Library received two donations: $75 from the Beckett School and $25 from the LaRochelle Family. Jan made a motion to accept donations. Roger 2nd. All in Favor.
Tom will construct a conceptual plan of the handicapped accessible to have for future reference.
Jan will be moving out of the area so the Trustee's will need to replace her and will start thinking of people to consider.
With no other business the meeting was adjourned at 7:30.
Next meeting. June 2, 6:30 PM
Wednesday, April 21, 2010
Library Trustees' Meeting - 3/10/2010
In Attendance: Roger Daniels, Tom Wallace, Jan Serfass, Susan Turbyne Minutes were reviewed from the January 27, 2010 meeting. Roger made a motion to accept as read. Tom 2nd. All in favor. Motion carried.
Treasurer's Report: Tom gave an accounting of expenditures to date. As of 3/1/10 there was $95,420.12 total in all bank accounts.
Library Director's Report: Susan reported on the state wide efforts to have everyone read “To Kill A Mockingbird”. The kickoff was successful with several patrons reading the book. She held a 106th birthday party for Dr. Suess with many children attending and enjoying the festivities.
Old Business: Town voting will be held on Tuesday, March 9 and the Town Meeting is scheduled for Thursday, March 11. Susan is working on the Library report for the Town Master Plan.
New Business: Susan introduced the Mango Language program which is available for purchase by the library. It would allow patrons to access a program with a particular code supplied by the librarian in order to learn a foreign language in the confines of their own home. Six languages are available to learn it's vocabulary, pronunciation, grammar and culture. Susan felt it would be a benefit to the town residents and also to keep the library up to date on new programming. Tom made a motion to purchase the program for $250 with Jan 2nd. All in favor. Motion carried.
Susan received an estimate of $200 to refinish the front doors to protect them from the weather. Discussion was tabled for later decision.
Tracey Duffy has volunteered to paint the NH/Teen room free of charge. Library will buy paint and supplies.
Tom and Susan will be researching on replacing the lighting over the front desk to update for energy efficiency.
New Policy- “Out of Town Patron Policy” The Trustee's discussed charging out of town patrons for the privilege of borrowing books from the BGM Library. Jan made a motion to charge non-Rumney patrons $10 per year per person for a library card. Roger 2nd. All in favor. Motion carried.
With no other business the meeting was adjourned at 7:45. Next meeting. April 7, 6:30PM
Treasurer's Report: Tom gave an accounting of expenditures to date. As of 3/1/10 there was $95,420.12 total in all bank accounts.
Library Director's Report: Susan reported on the state wide efforts to have everyone read “To Kill A Mockingbird”. The kickoff was successful with several patrons reading the book. She held a 106th birthday party for Dr. Suess with many children attending and enjoying the festivities.
Old Business: Town voting will be held on Tuesday, March 9 and the Town Meeting is scheduled for Thursday, March 11. Susan is working on the Library report for the Town Master Plan.
New Business: Susan introduced the Mango Language program which is available for purchase by the library. It would allow patrons to access a program with a particular code supplied by the librarian in order to learn a foreign language in the confines of their own home. Six languages are available to learn it's vocabulary, pronunciation, grammar and culture. Susan felt it would be a benefit to the town residents and also to keep the library up to date on new programming. Tom made a motion to purchase the program for $250 with Jan 2nd. All in favor. Motion carried.
Susan received an estimate of $200 to refinish the front doors to protect them from the weather. Discussion was tabled for later decision.
Tracey Duffy has volunteered to paint the NH/Teen room free of charge. Library will buy paint and supplies.
Tom and Susan will be researching on replacing the lighting over the front desk to update for energy efficiency.
New Policy- “Out of Town Patron Policy” The Trustee's discussed charging out of town patrons for the privilege of borrowing books from the BGM Library. Jan made a motion to charge non-Rumney patrons $10 per year per person for a library card. Roger 2nd. All in favor. Motion carried.
With no other business the meeting was adjourned at 7:45. Next meeting. April 7, 6:30PM
Library Trustees' Meeting - 1/27/2010
January 27, 2010 6:30 PM
In Attendance: Tom Wallace, Roger Daniels, Jan Serfass and Susan Turbyne
Minutes were reviewed. Roger made a motion to accept minutes with Tom 2nd. (All in favor. Motion carried.)
Treasurer’s Report: Account Balances as of 1/27/10 totaled $94,466.78 (This includes all endowment funds and checking account funds.) The amount budgeted for fuel oil in 2009 was higher than was used overall (fuel oil prices came down) so $1,456.58 was returned to the Town of Rumney. Tom noted that the Library would be audited on March 1, 2010.
Library Director’s Report:
New staff member, Lara Croft, was hired to replace Karen Flynn. Lara comes with a Master’s in Education from Plymouth State Univ. and has been very helpful to Susan already. She will be updating the website and Facebook pages for the BGM Library.
Big Read – Susan reported that the BGM library would participate in the state wide “Big Read” beginning on Feb. 24. The book is “To Kill A Mockingbird” with a discussion to follow the movie being shown on March 24 . Everyone is invited.
Policy Development – Need to discuss how to handle out of town patrons at next meeting and set a policy for checking out books, etc.
Old Business:
Gary Miller has been hired to clean the Library once a month @$75.
Budget hearing is schedule for Feb. 8,
Town Meeting March 11
2010 Expenditure Planning – Projects discussed were new lighting over main desk, refinishing front doors, chimney cement is cracking out, paint young adults room
New Business:
The Trustee’s presented Susan with a children’s book in memory of her daughter Jennifer Wentz.
The Library has been contacted by NH Atty. Gen. office asking about status of the legal entity created in 1983 for this Fund. Response letter sent by Tom was reviewed.
Susan will work on the Library “report” for the Town Master Plan.
Vote: Roger made a motion to accept a $25 donation from Florence Leverone in 2009. Tom 2nd. All in favor. Motion carried.
Vote: Roger made a motion to accept a $50 donation from Marion Patterson in memory of Jennifer Wentz. All in favor. Motion carried.
Vote: Transfer unspent 2009 Other Income and 2010 accepted donations from Checking Account to Endowment Disbursement Acct. Unspent 2009 Other Income Donations $25.00 Old Home Day Book sale $419.07 2010 Accepted Donations $75.00 Total $519.07
Roger made a motion to transfer. Jan 2nd. All in favor. Motion carried.
Tom has been drawing up some preliminary building options to work towards making the building handicapped accessible sometime in the future. Ideas and options will be discussed at further meetings.
Meeting adjourned at 8:00 PM Next meeting March 29, 2010
In Attendance: Tom Wallace, Roger Daniels, Jan Serfass and Susan Turbyne
Minutes were reviewed. Roger made a motion to accept minutes with Tom 2nd. (All in favor. Motion carried.)
Treasurer’s Report: Account Balances as of 1/27/10 totaled $94,466.78 (This includes all endowment funds and checking account funds.) The amount budgeted for fuel oil in 2009 was higher than was used overall (fuel oil prices came down) so $1,456.58 was returned to the Town of Rumney. Tom noted that the Library would be audited on March 1, 2010.
Library Director’s Report:
New staff member, Lara Croft, was hired to replace Karen Flynn. Lara comes with a Master’s in Education from Plymouth State Univ. and has been very helpful to Susan already. She will be updating the website and Facebook pages for the BGM Library.
Big Read – Susan reported that the BGM library would participate in the state wide “Big Read” beginning on Feb. 24. The book is “To Kill A Mockingbird” with a discussion to follow the movie being shown on March 24 . Everyone is invited.
Policy Development – Need to discuss how to handle out of town patrons at next meeting and set a policy for checking out books, etc.
Old Business:
Gary Miller has been hired to clean the Library once a month @$75.
Budget hearing is schedule for Feb. 8,
Town Meeting March 11
2010 Expenditure Planning – Projects discussed were new lighting over main desk, refinishing front doors, chimney cement is cracking out, paint young adults room
New Business:
The Trustee’s presented Susan with a children’s book in memory of her daughter Jennifer Wentz.
The Library has been contacted by NH Atty. Gen. office asking about status of the legal entity created in 1983 for this Fund. Response letter sent by Tom was reviewed.
Susan will work on the Library “report” for the Town Master Plan.
Vote: Roger made a motion to accept a $25 donation from Florence Leverone in 2009. Tom 2nd. All in favor. Motion carried.
Vote: Roger made a motion to accept a $50 donation from Marion Patterson in memory of Jennifer Wentz. All in favor. Motion carried.
Vote: Transfer unspent 2009 Other Income and 2010 accepted donations from Checking Account to Endowment Disbursement Acct. Unspent 2009 Other Income Donations $25.00 Old Home Day Book sale $419.07 2010 Accepted Donations $75.00 Total $519.07
Roger made a motion to transfer. Jan 2nd. All in favor. Motion carried.
Tom has been drawing up some preliminary building options to work towards making the building handicapped accessible sometime in the future. Ideas and options will be discussed at further meetings.
Meeting adjourned at 8:00 PM Next meeting March 29, 2010
Wednesday, February 10, 2010
Library Trustees' Meeting - 10/26/2009
Byron G. Merrill Library
Trustee’s Meeting
October 26, 2009
In Attendance: Tom Wallace, Roger Daniels, Jan Serfass, Susan Turbyne
Minutes from the Sept 28, 2009 meeting were read. Roger made a motion to accept minutes with Tom 2nd. All in favor. Motion carried.
Treasurer’s Report – Tom reported that we have used 69% of the years budget to date and have received the fourth quarter town appropriation.
Library Director’s Report – Susan was invited to the Russell Elementary School and read to the Kindergarten class. Since there was a vacancy due to Rachel Funk’s leaving Susan recruited the school librarian, Karen Flynn, to work six hours a week in the library. Wed. 4-8 and Sat. 10-12. She will be working in the children’s section.
Old Business: With the decline in oil prices the library will possibly have a surplus in the budget line for the Boiler (heating & oil). The Trustee’s will refund the town any monies leftover.
Library Endowment Funds have been spent on refinishing the floors and additional projects might be finished by the end of the year including new lighting above the main desk and boiler repairs.
New Business: Tom and Susan drew up and presented the 2010 proposed budget, which is due to the town Nov. 2. The proposed budget totals $36,605 with $33,605 to be raised by taxes and $3,000 to come from Library Endowment Funds. Jan made a motion to accept budget as presented with Roger 2nd. All in favor. Motion carried.
There was a discussion of making the library handicapped accessible which would involve alterations to the building according to ADA codes. To plan ahead, the Trustee’s agreed to ask the town to present a warrant article to start a Capital Reserve Fund in the amount of $5000 for FY 2010 for Accessibility Alteration at the Library.
Credit Card Policy: The Auditor’s felt it necessary to have a credit card policy in place for the card that Susan uses to purchase books and supplies. With the policy drawn up and proposed, Jan made a motion to accept the Credit Card Policy with Roger 2nd. All in favor. Motion carried.
Meeting adjourned 8:00 pm
Next meeting: January 10, 2010
Trustee’s Meeting
October 26, 2009
In Attendance: Tom Wallace, Roger Daniels, Jan Serfass, Susan Turbyne
Minutes from the Sept 28, 2009 meeting were read. Roger made a motion to accept minutes with Tom 2nd. All in favor. Motion carried.
Treasurer’s Report – Tom reported that we have used 69% of the years budget to date and have received the fourth quarter town appropriation.
Library Director’s Report – Susan was invited to the Russell Elementary School and read to the Kindergarten class. Since there was a vacancy due to Rachel Funk’s leaving Susan recruited the school librarian, Karen Flynn, to work six hours a week in the library. Wed. 4-8 and Sat. 10-12. She will be working in the children’s section.
Old Business: With the decline in oil prices the library will possibly have a surplus in the budget line for the Boiler (heating & oil). The Trustee’s will refund the town any monies leftover.
Library Endowment Funds have been spent on refinishing the floors and additional projects might be finished by the end of the year including new lighting above the main desk and boiler repairs.
New Business: Tom and Susan drew up and presented the 2010 proposed budget, which is due to the town Nov. 2. The proposed budget totals $36,605 with $33,605 to be raised by taxes and $3,000 to come from Library Endowment Funds. Jan made a motion to accept budget as presented with Roger 2nd. All in favor. Motion carried.
There was a discussion of making the library handicapped accessible which would involve alterations to the building according to ADA codes. To plan ahead, the Trustee’s agreed to ask the town to present a warrant article to start a Capital Reserve Fund in the amount of $5000 for FY 2010 for Accessibility Alteration at the Library.
Credit Card Policy: The Auditor’s felt it necessary to have a credit card policy in place for the card that Susan uses to purchase books and supplies. With the policy drawn up and proposed, Jan made a motion to accept the Credit Card Policy with Roger 2nd. All in favor. Motion carried.
Meeting adjourned 8:00 pm
Next meeting: January 10, 2010
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