Library Trustees' Meeting - 10/27/2010

BYRON G. MERRILL LIBRARY – BOARD OF TRUSTEES – OCTOBER 27, 2010

The meeting was opened at 6:30 pm with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance.

REPORTS
1. Review/Approval of Minutes from 10/6/2010 – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
2. Treasurer’s Report
Account Balances: Total Assets - $103,567.65
3. Library Director’s Report – October has been busy. Thus far this month 243 people have come in and checked out 377 books and 110 movies. Our second program in the Lakes Region Reads was held last Thursday night next door at the historical museum. The choir from the Wentworth Community Church entertained us with a selection of songs from the 1940s – it was most enjoyable. Facilitator Marcia Schmidt Blaine led the discussion of 1940s memories here in Rumney. Roger Daniels was able to tape the program which will be available for future generations. Six of our patrons traveled to Meredith this past Sunday afternoon to meet Annie Barrows, the author of The Guernsey Literary and Potato Peel Pie Society. Our Ladies Book Club will meet on November 4th to discuss this novel. Our cataloguing projects continue with attention being given to the 800 section.

OLD BUSINESS
4. 2010 Improvement Projects -
Refinish Entry doors – Contractor has been contacted, have not heard back
New Lighting Project – Tom contacted the Coop but our project is not big enough to qualify for their grant at this point.

NEW BUSINESS
5. 2011 Budget
Operating Budget - It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the amount of $36,130.00 for the town appropriation of our budget for the next year. The motion passed.

Library Trust Fund Expenditure Authorization - It was also moved (Roger Daniels) and seconded (Leina Smoker) to request $3000.00 for lighting upgrades, $500.00 for front door refinishing, and $500.00 for collection development to come from our endowment funds. The motion was passed.

Accessibility Project Capital Reserve - It was also moved (Roger Daniels) and seconded (Leina Smoker) to request $5000.00 to be added to the Library Accessibility Capital Reserve Fund. The motion was passed. Tom will submit the paperwork to the town.

6. New/ Revised Town of Rumney Policies - We reviewed the policies and discussed some possible conflicts with public library application.

7. Other Business – The next meeting will take place on Wednesday, December 1st, 2010 at 6:30 pm.

The meeting was adjourned at 8PM.