Library Trustees' Meeting - 10/26/2009

Byron G. Merrill Library
Trustee’s Meeting
October 26, 2009

In Attendance: Tom Wallace, Roger Daniels, Jan Serfass, Susan Turbyne

Minutes from the Sept 28, 2009 meeting were read. Roger made a motion to accept minutes with Tom 2nd. All in favor. Motion carried.

Treasurer’s Report – Tom reported that we have used 69% of the years budget to date and have received the fourth quarter town appropriation.

Library Director’s Report – Susan was invited to the Russell Elementary School and read to the Kindergarten class. Since there was a vacancy due to Rachel Funk’s leaving Susan recruited the school librarian, Karen Flynn, to work six hours a week in the library. Wed. 4-8 and Sat. 10-12. She will be working in the children’s section.

Old Business: With the decline in oil prices the library will possibly have a surplus in the budget line for the Boiler (heating & oil). The Trustee’s will refund the town any monies leftover.
Library Endowment Funds have been spent on refinishing the floors and additional projects might be finished by the end of the year including new lighting above the main desk and boiler repairs.
New Business: Tom and Susan drew up and presented the 2010 proposed budget, which is due to the town Nov. 2. The proposed budget totals $36,605 with $33,605 to be raised by taxes and $3,000 to come from Library Endowment Funds. Jan made a motion to accept budget as presented with Roger 2nd. All in favor. Motion carried.
There was a discussion of making the library handicapped accessible which would involve alterations to the building according to ADA codes. To plan ahead, the Trustee’s agreed to ask the town to present a warrant article to start a Capital Reserve Fund in the amount of $5000 for FY 2010 for Accessibility Alteration at the Library.

Credit Card Policy: The Auditor’s felt it necessary to have a credit card policy in place for the card that Susan uses to purchase books and supplies. With the policy drawn up and proposed, Jan made a motion to accept the Credit Card Policy with Roger 2nd. All in favor. Motion carried.

Meeting adjourned 8:00 pm
Next meeting: January 10, 2010