The meeting was called to order at 6 pm. Present were Tom Wallace, Leina Smoker and Susan Turbyne
There were two items of business.
1. We discussed the budget for next year.
2. We discussed some electrical repairs that we would like to have taken care of before the end of the year. Tom moved that we authorize AES Electrical Contractors to proceed with the knob and tube removal per their March 27th 2011 proposal plus additional outlets not to exceed the 2011 appropriation. It was seconded by Leina Smoker and passed.
The next meeting will take place on October 27th 2011 at 6 pm.
Friday, October 28, 2011
Library Trustees' Meeting - 9/28/2011
The meeting was opened at 6:00 pm with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance.
REPORTS
1. Review Draft Minutes of July 20, 2011 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as read.
2. Treasurer’s Report
a. Account Balances – $93,494.91 as of 9/27/2011
b. YTD Income – Expenses – We reviewed our income and expenses as of 9/27/2011.
c. Projected YE Expenditures – We reviewed the projected end of year expenditures.
3. Library Director’s Report
In August we had 665 patron visits and checked out 620 books and 190 videos/dvds. 29 people stopped in to use the internet. Wednesday evenings have been very quiet so I am interested in adjusting our hours for the fall and winter to make better use of my time.
Jan Serfass finished work here at the library on September 17th. She and her husband have now headed along to their new home in Pennsylvania. It was a pleasure working with her this last year. I am postponing looking for a replacement until we discuss our immediate goals for the library.
Rachel Anderson attended a workshop at Pease Library last week on events and came back with several ideas. She is making plans for a pizza read-a-thon to appeal to 8 to 12 year olds to be held late in October.
We have had a large number of items donated so I am currently going through them and deciding what can be added to our collection. We are making room in the computer room for some additional genealogy materials from downstairs as we have had several interested people in lately. We continue to write articles for the Plymouth Record on a weekly basis and host the Ladies Knitting Society monthly.
OLD BUSINESS
4. Status - Town Master Plan Narrative – Susan suggested that we postpone discussion of this narrative until we review our library goals (see #9a).
5. Lighting Replacement Project
a. NHEC Grant status – The scope of our project does not qualify us for the grant.
6. Remaining projects for 2011 using Library Endowm. Funds
a. Refinish front doors – Schedule ?? – Susan will be talking with Craig Bixby the middle of next month to discuss the work schedule.
b. Re-keying of entry doors – Tom will check out locksmiths.
c. Re-wiring to eliminate remaining knob and tube circuiting
Rewire single receptacle – Tom will talk A W S Electrical Contractors and schedule this project.
7. Boiler maintenance – Roger talked with Carl Doe. Carl will do an efficiency test once the cold sets in, clean the furnace and change the filter. We would like to continue this on an annual basis.
8. Town Facilities Committee
a. Report: Tour of Library – August 4 Tom hosted the group, showed them the building from top to bottom, and shared our plans for the handicap access.
NEW BUSINESS
9. 2012 Library Budget
a. Future Direction for Library: We took some time to discuss what we see in the near future for our town library. It was agreed that we do a good job meeting the needs of our patrons but we do want to continue to improve.
i. In order to serve the next generation of library users we need to computerize our collection. People today want to be able to see what we offer by looking on their home computer, reserve the items and know that they will be ready for them when they come to the library.
ii. We would like to make the downstairs attractive, accessible and available for group functions ie book groups, musical evenings, family games nights.
iii. We would like to offer regularly scheduled children’s programs.
iv. Although we would like to offer additional hours, it was decided to keep to the same number of hours but adjust them to accommodate our patrons. It was agreed to change to ‘fall-winter’ hours. Our new hours, starting immediately, are Wednesday 2-6, Thursday 10-12 and 2-6, and Saturday 10-1.
v. We then moved to a discussion of salary and looked at other libraries serving a similar population base and agreed to a raise for our director. It was moved (Roger Daniels) and seconded (Leina Smoker) to make this raise retroactive to September 1st.
vi. We discussed the need for an additional library helper and the skills we would be looking for in this person.
vii. We would like a cozy, inviting place(s) in the library for patrons who would just like to sit and read and have books, magazines, and newspapers available. We see two possible areas where this could happen and it is something we can move on immediately. Leina agreed to do some research on appropriate chairs.
viii. In addition to all of these things we would like to see happen, we will continue to work on a plan to make our library handicap accessible.
b. Next year’s budget – Due to the time, we agreed to postpone discussion of this item until our next meeting in two weeks.
10. Other Business - none
Our next meeting will take place Thursday, October 13th at 6 pm.
REPORTS
1. Review Draft Minutes of July 20, 2011 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as read.
2. Treasurer’s Report
a. Account Balances – $93,494.91 as of 9/27/2011
b. YTD Income – Expenses – We reviewed our income and expenses as of 9/27/2011.
c. Projected YE Expenditures – We reviewed the projected end of year expenditures.
3. Library Director’s Report
In August we had 665 patron visits and checked out 620 books and 190 videos/dvds. 29 people stopped in to use the internet. Wednesday evenings have been very quiet so I am interested in adjusting our hours for the fall and winter to make better use of my time.
Jan Serfass finished work here at the library on September 17th. She and her husband have now headed along to their new home in Pennsylvania. It was a pleasure working with her this last year. I am postponing looking for a replacement until we discuss our immediate goals for the library.
Rachel Anderson attended a workshop at Pease Library last week on events and came back with several ideas. She is making plans for a pizza read-a-thon to appeal to 8 to 12 year olds to be held late in October.
We have had a large number of items donated so I am currently going through them and deciding what can be added to our collection. We are making room in the computer room for some additional genealogy materials from downstairs as we have had several interested people in lately. We continue to write articles for the Plymouth Record on a weekly basis and host the Ladies Knitting Society monthly.
OLD BUSINESS
4. Status - Town Master Plan Narrative – Susan suggested that we postpone discussion of this narrative until we review our library goals (see #9a).
5. Lighting Replacement Project
a. NHEC Grant status – The scope of our project does not qualify us for the grant.
6. Remaining projects for 2011 using Library Endowm. Funds
a. Refinish front doors – Schedule ?? – Susan will be talking with Craig Bixby the middle of next month to discuss the work schedule.
b. Re-keying of entry doors – Tom will check out locksmiths.
c. Re-wiring to eliminate remaining knob and tube circuiting
Rewire single receptacle – Tom will talk A W S Electrical Contractors and schedule this project.
7. Boiler maintenance – Roger talked with Carl Doe. Carl will do an efficiency test once the cold sets in, clean the furnace and change the filter. We would like to continue this on an annual basis.
8. Town Facilities Committee
a. Report: Tour of Library – August 4 Tom hosted the group, showed them the building from top to bottom, and shared our plans for the handicap access.
NEW BUSINESS
9. 2012 Library Budget
a. Future Direction for Library: We took some time to discuss what we see in the near future for our town library. It was agreed that we do a good job meeting the needs of our patrons but we do want to continue to improve.
i. In order to serve the next generation of library users we need to computerize our collection. People today want to be able to see what we offer by looking on their home computer, reserve the items and know that they will be ready for them when they come to the library.
ii. We would like to make the downstairs attractive, accessible and available for group functions ie book groups, musical evenings, family games nights.
iii. We would like to offer regularly scheduled children’s programs.
iv. Although we would like to offer additional hours, it was decided to keep to the same number of hours but adjust them to accommodate our patrons. It was agreed to change to ‘fall-winter’ hours. Our new hours, starting immediately, are Wednesday 2-6, Thursday 10-12 and 2-6, and Saturday 10-1.
v. We then moved to a discussion of salary and looked at other libraries serving a similar population base and agreed to a raise for our director. It was moved (Roger Daniels) and seconded (Leina Smoker) to make this raise retroactive to September 1st.
vi. We discussed the need for an additional library helper and the skills we would be looking for in this person.
vii. We would like a cozy, inviting place(s) in the library for patrons who would just like to sit and read and have books, magazines, and newspapers available. We see two possible areas where this could happen and it is something we can move on immediately. Leina agreed to do some research on appropriate chairs.
viii. In addition to all of these things we would like to see happen, we will continue to work on a plan to make our library handicap accessible.
b. Next year’s budget – Due to the time, we agreed to postpone discussion of this item until our next meeting in two weeks.
10. Other Business - none
Our next meeting will take place Thursday, October 13th at 6 pm.
Thursday, September 29, 2011
Library Trustees' Meeting - 7/20/2011
The meeting was called to order at 6:33 PM with Tom Wallace, Leina Smoker and Susan Turbyne in attendance.
REPORTS
1. Review Draft Minutes of May 18, 2011 Meeting/It was moved by Tom Wallace, seconded by Leina Smoker, and passed to accept the minutes as read.
2. Treasurer’s Report
a. Account Balances/$96,893.70 as of 7/16/2011
b. YTD Income – Expenses/Six months into the year we have spent 49.1% of our budget.
3. Library Director’s Report/We reviewed the plan for Old Home Day. Our annual book sale will run from 9 until noon. The library will be open from 10 until 2 with our historical scrapbooks on display.
OLD BUSINESS
4. Status - Town Master Plan Narrative/In progress
5. Lighting Replacement Project
a. NHEC Grant status/Tom is compiling usage statistics to present to the Coop.
6. Remaining projects for 2011 using Library Endowm. Funds
a. Refinish front doors/Craig Bixby is scheduled to work on this project late fall.
b. Re-wiring to eliminate remaining knob and tube circuiting/We are waiting for a cost and description of work needing to be done.
7. Boiler maintenance/Roger is communicating with Carl Doe to set up an annual plan.
NEW BUSINESS
8. Employees salaries reviews/Susan requested that we review the salary schedule in neighboring communities.
9. Library Security
a. Action(s) required: ie. change keys/We plan to change the lock on the front door at the time it is refinished. The same key has been used for many years and we have no way of knowing who has the keys.
10. Town Facilities Committee/Tom will give a tour to the Town Facilities Committee of which he is a member on August 4th at 6 PM.
a. Tour of Library – August 4 @ 6:00 pm
b. Accessibility Alterations – Options
c. Acquire/ swap Church property
11. NHLTA new Trustee workshops/Leina plans to attend the September 20th workshop in Newport.
Sept. 20 (Tues.); 5:00 to 8:00 pm.; Newport
Sept. 21 (Wed.), 5:00 -8:00 pm. Conway, Seabrook & Hooksett
Concord: June 7- 1:00 pm to 4:00 pm
12. Other Business/none
The next meeting is scheduled for September 28th at 6 PM
Sept. 28-Prelim Budget
REPORTS
1. Review Draft Minutes of May 18, 2011 Meeting/It was moved by Tom Wallace, seconded by Leina Smoker, and passed to accept the minutes as read.
2. Treasurer’s Report
a. Account Balances/$96,893.70 as of 7/16/2011
b. YTD Income – Expenses/Six months into the year we have spent 49.1% of our budget.
3. Library Director’s Report/We reviewed the plan for Old Home Day. Our annual book sale will run from 9 until noon. The library will be open from 10 until 2 with our historical scrapbooks on display.
OLD BUSINESS
4. Status - Town Master Plan Narrative/In progress
5. Lighting Replacement Project
a. NHEC Grant status/Tom is compiling usage statistics to present to the Coop.
6. Remaining projects for 2011 using Library Endowm. Funds
a. Refinish front doors/Craig Bixby is scheduled to work on this project late fall.
b. Re-wiring to eliminate remaining knob and tube circuiting/We are waiting for a cost and description of work needing to be done.
7. Boiler maintenance/Roger is communicating with Carl Doe to set up an annual plan.
NEW BUSINESS
8. Employees salaries reviews/Susan requested that we review the salary schedule in neighboring communities.
9. Library Security
a. Action(s) required: ie. change keys/We plan to change the lock on the front door at the time it is refinished. The same key has been used for many years and we have no way of knowing who has the keys.
10. Town Facilities Committee/Tom will give a tour to the Town Facilities Committee of which he is a member on August 4th at 6 PM.
a. Tour of Library – August 4 @ 6:00 pm
b. Accessibility Alterations – Options
c. Acquire/ swap Church property
11. NHLTA new Trustee workshops/Leina plans to attend the September 20th workshop in Newport.
Sept. 20 (Tues.); 5:00 to 8:00 pm.; Newport
Sept. 21 (Wed.), 5:00 -8:00 pm. Conway, Seabrook & Hooksett
Concord: June 7- 1:00 pm to 4:00 pm
12. Other Business/none
The next meeting is scheduled for September 28th at 6 PM
Sept. 28-Prelim Budget
Thursday, July 21, 2011
Library Trustees' Meeting - 5/18/2011
The meeting was opened at 6:00 p.m. with Roger Daniels, Tom Wallace, Lena Smoker, and Susan Turbyne in attendance.
REPORTS
1. Review Draft Minutes of March 17, 2011 Meeting – It was moved (Roger Daniels) and seconded (Tom Wallace) to accept the minutes as read.
2. Treasurer’s Report
a. Account Balances - $92,928.95 as of 5/16/11
b. YTD Income – Expenses – We reviewed our income and expenses as of 5/16/11.
3. Library Director’s Report –
a. Rachel Anderson has joined our staff and is working Wednesday and Thursday afternoons and Saturday mornings. In addition to her people skills she brings a background in graphic arts. She has already contributed to the weekly Plymouth Record column and completed two projects: setting up Spring Reading for our little ones and developing a new ‘how to’ flyer for our audio books. I am pleased to have her here.
b. A new computer has been purchased – an updated Dell Inspiron using Microsoft 7 rather than XP. I am still learning how to work with the changes.
c. Summer is just around the corner and we are laying plans to encourage the school children to make use of the library. Lena is acting as our liaison with the Russell School.
OLD BUSINESS
4. Status - Town Master Plan Narrative – We plan to review and update our portion of the plan.
5. Lighting Replacement Project – The work is complete.
a. NHEC Grant status – Tom will pursue this issue and see if any part of a grant is possible.
NEW BUSINESS
6. Election of Trustee Officers for 2011 – It was moved (Roger Daniels) and seconded (Leina Smoker) that Roger Daniels continue as chair, Tom Wallace continue as treasurer and Leina Smoker take on the position of secretary. The motion was passed.
7. Remaining projects for 2011 using Library Endowment Funds
a. Refinish front doors – Tom spoke with Craig Bixby about doing this repair. It was moved (Roger Daniels) and seconded (Leina Smoker) to appropriate the amount of $644.46 to do this project. The motion was passed.
b. Re-wiring to eliminate remaining knob and tube circuiting – During the recent electrical project it was noticed that knob and tube is still in place and should be removed. We decided not to take on this project at this time. We will see about getting the one plug in the children’s room reactivated.
8. Boiler maintenance – We discussed annual furnace maintenance. Roger will talk with Carl Doe and come up with a plan.
9. NH Atty. Gen. Library Trustee/ Trustee of Trust Funds Seminars
Shelburne: June 1- 10:30 am. to noon (Libr.) + 1:30 pm to 4:00 pm.
Concord: June 7- 1:00 pm to 4:00 pm
10. Other Business
Next Meeting: Wednesday, July 20th 2011 at 6 PM
REPORTS
1. Review Draft Minutes of March 17, 2011 Meeting – It was moved (Roger Daniels) and seconded (Tom Wallace) to accept the minutes as read.
2. Treasurer’s Report
a. Account Balances - $92,928.95 as of 5/16/11
b. YTD Income – Expenses – We reviewed our income and expenses as of 5/16/11.
3. Library Director’s Report –
a. Rachel Anderson has joined our staff and is working Wednesday and Thursday afternoons and Saturday mornings. In addition to her people skills she brings a background in graphic arts. She has already contributed to the weekly Plymouth Record column and completed two projects: setting up Spring Reading for our little ones and developing a new ‘how to’ flyer for our audio books. I am pleased to have her here.
b. A new computer has been purchased – an updated Dell Inspiron using Microsoft 7 rather than XP. I am still learning how to work with the changes.
c. Summer is just around the corner and we are laying plans to encourage the school children to make use of the library. Lena is acting as our liaison with the Russell School.
OLD BUSINESS
4. Status - Town Master Plan Narrative – We plan to review and update our portion of the plan.
5. Lighting Replacement Project – The work is complete.
a. NHEC Grant status – Tom will pursue this issue and see if any part of a grant is possible.
NEW BUSINESS
6. Election of Trustee Officers for 2011 – It was moved (Roger Daniels) and seconded (Leina Smoker) that Roger Daniels continue as chair, Tom Wallace continue as treasurer and Leina Smoker take on the position of secretary. The motion was passed.
7. Remaining projects for 2011 using Library Endowment Funds
a. Refinish front doors – Tom spoke with Craig Bixby about doing this repair. It was moved (Roger Daniels) and seconded (Leina Smoker) to appropriate the amount of $644.46 to do this project. The motion was passed.
b. Re-wiring to eliminate remaining knob and tube circuiting – During the recent electrical project it was noticed that knob and tube is still in place and should be removed. We decided not to take on this project at this time. We will see about getting the one plug in the children’s room reactivated.
8. Boiler maintenance – We discussed annual furnace maintenance. Roger will talk with Carl Doe and come up with a plan.
9. NH Atty. Gen. Library Trustee/ Trustee of Trust Funds Seminars
Shelburne: June 1- 10:30 am. to noon (Libr.) + 1:30 pm to 4:00 pm.
Concord: June 7- 1:00 pm to 4:00 pm
10. Other Business
Next Meeting: Wednesday, July 20th 2011 at 6 PM
Wednesday, May 18, 2011
Library Trustees' Meeting - 3/17/2011
The meeting was opened at 1:00 p. m. with Tom Wallace, Roger Daniels and Susan Turbyne in attendence.
REPORTS
1. Review Draft Minutes of January 26, 2011 Meeting
The final lighting cost was corrected to $7034.79. It was moved (Roger Daniels) and seconded (Tom Wallace) to accept the minutes as corrected. The motion was passed.
2. Treasurer’s Report
a. Account Balances - $97,672.17 as of 3/16/2011
b. YTD Income /Expenses – We reviewed our income and expenses as of 3/16/2011. We will request the next quarterly payment April 1st.
c. 2010 Town Financial Audit – The Audit took place in February.
3. Library Director’s Report
a. January and February went by quickly. In January we recorded 294 patron visits with 350 books and 147 videos/dvds being checked out. February brought 277 visits with 334 books and 94 videos being checked out. We were closed February 24th and 26th when the electrician was here.
b. We are very pleased with the new overhead lights. They look very attractive and give much needed light. We are looking forward to the final lights being installed soon.
c. The Ladies Book Club met on February 10th at my home to discuss the novel, Eternal on the Water by Joseph Monninger. We had a good turnout and it was fun having Mr Monninger as our surprise guest. He answered our many questions about the book and his writing career and shared some of his incites on the publishing world.
d. Eighty-two children’s books from the Libri Grant arrived and we have been busy processing them and plan to start displaying them today.
e. Our ‘Winter’ display of picture books has kept our youngest readers very busy. We track the books they read and are pleased that one youngster has read sixteen books from the selection. We have put together a ‘Spring’ display which is ready to go as soon as the snow disappears.
f. We have had two changes in personnel. Lara Croft, after just over one year here at the library, has moved out of the area and resigned her position at the end of January. Rachel Anderson is starting work today.
g. I am working on the Annual Report for the State of NH and plan to have it done within the next two weeks.
OLD BUSINESS
4. Status - Town Master Plan Narrative
We plan to review and update our portion of the plan.
5. Lighting Replacement Project
a. Work Status
AES Electrical completed the wiring and lighting in the lobby, children’s room and reference room. The office and young adult room is still to be done.
b. Bid Alternate No. 1 Option – $ 1,439.00: Complete lighting replace in Stack Area.
It was moved (Roger Daniels) and seconded (Tom Wallace) to move ahead with this project. The motion was passed.
NEW BUSINESS
6. Other Business – None
Next Meeting: Wednesday, May 18th, 2011 at 6:00 P.M. at the Library
REPORTS
1. Review Draft Minutes of January 26, 2011 Meeting
The final lighting cost was corrected to $7034.79. It was moved (Roger Daniels) and seconded (Tom Wallace) to accept the minutes as corrected. The motion was passed.
2. Treasurer’s Report
a. Account Balances - $97,672.17 as of 3/16/2011
b. YTD Income /Expenses – We reviewed our income and expenses as of 3/16/2011. We will request the next quarterly payment April 1st.
c. 2010 Town Financial Audit – The Audit took place in February.
3. Library Director’s Report
a. January and February went by quickly. In January we recorded 294 patron visits with 350 books and 147 videos/dvds being checked out. February brought 277 visits with 334 books and 94 videos being checked out. We were closed February 24th and 26th when the electrician was here.
b. We are very pleased with the new overhead lights. They look very attractive and give much needed light. We are looking forward to the final lights being installed soon.
c. The Ladies Book Club met on February 10th at my home to discuss the novel, Eternal on the Water by Joseph Monninger. We had a good turnout and it was fun having Mr Monninger as our surprise guest. He answered our many questions about the book and his writing career and shared some of his incites on the publishing world.
d. Eighty-two children’s books from the Libri Grant arrived and we have been busy processing them and plan to start displaying them today.
e. Our ‘Winter’ display of picture books has kept our youngest readers very busy. We track the books they read and are pleased that one youngster has read sixteen books from the selection. We have put together a ‘Spring’ display which is ready to go as soon as the snow disappears.
f. We have had two changes in personnel. Lara Croft, after just over one year here at the library, has moved out of the area and resigned her position at the end of January. Rachel Anderson is starting work today.
g. I am working on the Annual Report for the State of NH and plan to have it done within the next two weeks.
OLD BUSINESS
4. Status - Town Master Plan Narrative
We plan to review and update our portion of the plan.
5. Lighting Replacement Project
a. Work Status
AES Electrical completed the wiring and lighting in the lobby, children’s room and reference room. The office and young adult room is still to be done.
b. Bid Alternate No. 1 Option – $ 1,439.00: Complete lighting replace in Stack Area.
It was moved (Roger Daniels) and seconded (Tom Wallace) to move ahead with this project. The motion was passed.
NEW BUSINESS
6. Other Business – None
Next Meeting: Wednesday, May 18th, 2011 at 6:00 P.M. at the Library
Library Trustees' Meeting - 1/26/2011
The Meeting was called to order at 6 PM. Present were Roger Daniels, Tom Wallace, Leina Smoker and Susan Turbyne.
REPORTS
1. Review Draft Minutes of December 16, 2010 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the minutes as amended. The motion was passed.
2. Treasurer’s Report
a. 2010 Town Report – Financial. Tom submitted the proper reports to the town office.
b. 2010 Town Financial Audit is scheduled for March 1-3. A questionnaire has been completed and signed and will be returned to Plodzik-Sanderson.
c. Account Balances - $102,770.95
d. YTD Income – Expenses – We reviewed our expenses as of January 24, 2011.
Library Director’s Report - Lara Croft’s last day is Saturday as she is moving to the southern part of the state. It has been a pleasure having her here this past year. At this time I have no one in mind for her replacement.
The report for the Rumney annual report has been sent in. I am starting work on the report for the NH State Library which has approximately 100 questions to be answered. Tom will provide some of the financial information.
We are continuing to re-label our collection and enter the books into a computerized database. We are currently working on the biographies.
OLD BUSINESS
3. Status - Town Master Plan Narrative – This report is not needed for the time being so we plan to review and update our part of the plan.
4. Accept additional 2010 Donation – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the $25.00 donation from Joseph and Florence Leverone. The motion was passed.
Joseph/Florence Leverone – 12/31/2010 - $ 25.00
5. Lighting Replacement Project
a. Final Contract – Amt. $ 7,034.79 (vs. $ 7,190.11 due to math. error)
b. Work Schedule
• We will close the library if needed.
c. Bid Alternate No. 1 Option is pending Town Meeting approval
NEW BUSINESS
6. Transfer 2010 YE Disbursement Acct. Balance ( $ 1080.77) to Marion Learned Endowment Fund ( Citizens Bank CAP Sub-Account)
It was moved (Roger Daniels) and seconded (Leina Smoker) to move $1080.77 (entire balance) from the Citizens Bank Disbursement Account to the Marion Learned Endowment Fund.
7. Accessibility Alterations: Report/ Display for Town Meeting on March 10th
Tom will inquire about having a table at the polls and at the town meeting to promote interest in the library and in our future plans.
8. Other Business – none.
The next meeting will take place on Wednesday, March 16th 2010 at 6 PM
It was moved (Roger Daniels) and seconded (Leina Smoker) to adjourn at 6:45 PM. The motion passed.
REPORTS
1. Review Draft Minutes of December 16, 2010 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the minutes as amended. The motion was passed.
2. Treasurer’s Report
a. 2010 Town Report – Financial. Tom submitted the proper reports to the town office.
b. 2010 Town Financial Audit is scheduled for March 1-3. A questionnaire has been completed and signed and will be returned to Plodzik-Sanderson.
c. Account Balances - $102,770.95
d. YTD Income – Expenses – We reviewed our expenses as of January 24, 2011.
Library Director’s Report - Lara Croft’s last day is Saturday as she is moving to the southern part of the state. It has been a pleasure having her here this past year. At this time I have no one in mind for her replacement.
The report for the Rumney annual report has been sent in. I am starting work on the report for the NH State Library which has approximately 100 questions to be answered. Tom will provide some of the financial information.
We are continuing to re-label our collection and enter the books into a computerized database. We are currently working on the biographies.
OLD BUSINESS
3. Status - Town Master Plan Narrative – This report is not needed for the time being so we plan to review and update our part of the plan.
4. Accept additional 2010 Donation – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the $25.00 donation from Joseph and Florence Leverone. The motion was passed.
Joseph/Florence Leverone – 12/31/2010 - $ 25.00
5. Lighting Replacement Project
a. Final Contract – Amt. $ 7,034.79 (vs. $ 7,190.11 due to math. error)
b. Work Schedule
• We will close the library if needed.
c. Bid Alternate No. 1 Option is pending Town Meeting approval
NEW BUSINESS
6. Transfer 2010 YE Disbursement Acct. Balance ( $ 1080.77) to Marion Learned Endowment Fund ( Citizens Bank CAP Sub-Account)
It was moved (Roger Daniels) and seconded (Leina Smoker) to move $1080.77 (entire balance) from the Citizens Bank Disbursement Account to the Marion Learned Endowment Fund.
7. Accessibility Alterations: Report/ Display for Town Meeting on March 10th
Tom will inquire about having a table at the polls and at the town meeting to promote interest in the library and in our future plans.
8. Other Business – none.
The next meeting will take place on Wednesday, March 16th 2010 at 6 PM
It was moved (Roger Daniels) and seconded (Leina Smoker) to adjourn at 6:45 PM. The motion passed.
Thursday, March 17, 2011
Library Trustees' Meeting - 12/16/2010
BYRON G. MERRILL LIBRARY - BOARD OF TRUSTEES – JANUARY 26, 2011
The Meeting was called to order at 6 PM. Present were Roger Daniels, Tom Wallace, Leina Smoker and Susan Turbyne.
REPORTS
1. Review Draft Minutes of December 16, 2010 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the minutes as amended. The motion was passed.
2. Treasurer’s Report
a. 2010 Town Report – Financial. Tom submitted the proper reports to the town office.
b. 2010 Town Financial Audit is scheduled for March 1-3. A questionnaire has been completed and signed and will be returned to Plodzik-Sanderson.
c. Account Balances - $102,770.95
d. YTD Income – Expenses – We reviewed our expenses as of January 24, 2011.
Library Director’s Report - Lara Croft’s last day is Saturday as she is moving to the southern part of the state. It has been a pleasure having her here this past year. At this time I have no one in mind for her replacement.
The report for the Rumney annual report has been sent in. I am starting work on the report for the NH State Library which has approximately 100 questions to be answered. Tom will provide some of the financial information.
We are continuing to re-label our collection and enter the books into a computerized database. We are currently working on the biographies.
OLD BUSINESS
3. Status - Town Master Plan Narrative – This report is not needed for the time being so we plan to review and update our part of the plan.
4. Accept additional 2010 Donation – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the $25.00 donation from Joseph and Florence Leverone. The motion was passed.
Joseph/Florence Leverone – 12/31/2010 - $ 25.00
5. Lighting Replacement Project
a. Final Contract – Amt. $ 7,034.79 (vs. $ 7,190.11 due to math. error)
b. Work Schedule
• We will close the library if needed.
c. Bid Alternate No. 1 Option is pending Town Meeting approval
NEW BUSINESS
6. Transfer 2010 YE Disbursement Acct. Balance ( $ 1080.77) to Marion Learned Endowment Fund ( Citizens Bank CAP Sub-Account)
It was moved (Roger Daniels) and seconded (Leina Smoker) to move $1080.77 (entire balance) from the Citizens Bank Disbursement Account to the Marion Learned Endowment Fund.
7. Accessibility Alterations: Report/ Display for Town Meeting on March 10th
Tom will inquire about having a table at the polls and at the town meeting to promote interest in the library and in our future plans.
8. Other Business – none.
The next meeting will take place on Wednesday, March 16th 2010 at 6 PM
It was moved (Roger Daniels) and seconded (Leina Smoker) to adjourn at 6:45 PM. The motion passed.
The Meeting was called to order at 6 PM. Present were Roger Daniels, Tom Wallace, Leina Smoker and Susan Turbyne.
REPORTS
1. Review Draft Minutes of December 16, 2010 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the minutes as amended. The motion was passed.
2. Treasurer’s Report
a. 2010 Town Report – Financial. Tom submitted the proper reports to the town office.
b. 2010 Town Financial Audit is scheduled for March 1-3. A questionnaire has been completed and signed and will be returned to Plodzik-Sanderson.
c. Account Balances - $102,770.95
d. YTD Income – Expenses – We reviewed our expenses as of January 24, 2011.
Library Director’s Report - Lara Croft’s last day is Saturday as she is moving to the southern part of the state. It has been a pleasure having her here this past year. At this time I have no one in mind for her replacement.
The report for the Rumney annual report has been sent in. I am starting work on the report for the NH State Library which has approximately 100 questions to be answered. Tom will provide some of the financial information.
We are continuing to re-label our collection and enter the books into a computerized database. We are currently working on the biographies.
OLD BUSINESS
3. Status - Town Master Plan Narrative – This report is not needed for the time being so we plan to review and update our part of the plan.
4. Accept additional 2010 Donation – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the $25.00 donation from Joseph and Florence Leverone. The motion was passed.
Joseph/Florence Leverone – 12/31/2010 - $ 25.00
5. Lighting Replacement Project
a. Final Contract – Amt. $ 7,034.79 (vs. $ 7,190.11 due to math. error)
b. Work Schedule
• We will close the library if needed.
c. Bid Alternate No. 1 Option is pending Town Meeting approval
NEW BUSINESS
6. Transfer 2010 YE Disbursement Acct. Balance ( $ 1080.77) to Marion Learned Endowment Fund ( Citizens Bank CAP Sub-Account)
It was moved (Roger Daniels) and seconded (Leina Smoker) to move $1080.77 (entire balance) from the Citizens Bank Disbursement Account to the Marion Learned Endowment Fund.
7. Accessibility Alterations: Report/ Display for Town Meeting on March 10th
Tom will inquire about having a table at the polls and at the town meeting to promote interest in the library and in our future plans.
8. Other Business – none.
The next meeting will take place on Wednesday, March 16th 2010 at 6 PM
It was moved (Roger Daniels) and seconded (Leina Smoker) to adjourn at 6:45 PM. The motion passed.
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