Library Trustees - 6/15/16

The meeting was opened at 5:30 PM with Trustees Roger Daniels, Stacie Winsor, and Lorrie Eaton, as well as Library Director Susan Turbyne, present. Also attending was Carla Demler. Lorrie Eaton moved that the minutes from May 25th, 2016, be accepted as corrected. The motion was seconded by Stacie Winsor and passed. Financial Business – Tracy Dickson at Cynthia Dussault Accounting located at 60 Langdon Street in Plymouth is now handling our payroll. Tracy checked our January thru April payroll figures and found that everything was correct. She issued the May checks and they have been distributed. Starting with the end of June checks, the payroll will be automatically deposited. Carla, with Susan’s approval, has taken on the responsibility for setting the work schedule, submitting the hours at the end of the month, and picking up, entering, and filing the withdrawals in the checking account. We will be billed quarterly. Susan has been back and forth with Northway Bank this past year to change the name on our account from Rumney Public Library to Byron G Merrill Library. In addition the federal ID number has to be changed as the one they are using is the town’s. A solution has been found! The bank has requested a letter from the selectmen requesting these changes and then the changes will be made. Susan will draft a letter for the selectmen to sign and will then deliver it to the bank. Susan and Stacie have been working on a flow for the billing – received, approved, paid, filed. Thus far the new system is going well. Books, Blooms, and Bake Sale –Our fundraiser will be taking place this Saturday. Our posters give the hours from 10 until 1 but we plan to be ready to go at 9 AM. • Blooms - Sheila O’Meara will be working with Betty Jo Taffe on the plant sale. They will be digging and potting plants this week and will arrange them under the tree towards the museum. • Food – Rachel Anderson and Lorrie Eaton will be working on the food table. Lorrie has offered to bring coffee. We have several people that have offered to bake and Rachel will be sending them a reminder. • Books – The book set-up will start shortly after 8. Rachel will be borrowing six tables from the church and we plan to have them here on Friday. Carla and Jon Demler, StacieWinsor and Tracy Duffy, and Susan and Jim Turbyne will set up and dismantle the book tables. Library Accessibility Project – We received a request from Dennis Mires to issue a press release regarding our recognition by the NH Preservation Alliance. Roger signed the form and it will be mailed to Dennis. Capital Improvement Plan – We received a request from the Rumney Planning Board asking us to update the 25 year plan we submitted last year and submit the changes at a meeting to be held on Tuesday, August 9th at 8:30. We reviewed the plan submitted last year and started our discussion. We will continue this discussion at our next meeting. Having no further business, the meeting was adjourned at 7 PM. Respectfully submitted, Susan Turbyne, Library Director