Library Trustees - 5/25/2016

The meeting was opened at 6:30 PM with Trustees Roger Daniels, Stacie Winsor, and Lorrie Eaton, as well as Library Director Susan Turbyne, present. Lorrie Eaton moved that the minutes from February 24th, 2016, be accepted. The motion was seconded by Stacie Winsor and passed. Financial Business – Our 2016 1st Quarter ended on March 31st 2016. Our income was $$10,570.06 and our expenses were $8,852.07. We ended the quarter with a balance of $1,717.99. A letter was sent to the town office requesting funds for the 2nd Quarter of 2016. We received a check in the amount of $9,920.00 and it was deposited on April 1st, 2016. Since our last meeting our financial records have been audited and Stacie and I attended the NH Library Trustees Annual Conference. We have been made aware of some changes that we should be making in how we handle our finances. Susan distributed two handouts from the conference: A Trustee Tool Kit and a partial copy of RSA 202-A. These changes will be ongoing process and as a first step we discussed payroll. The payroll for the town of Rumney is now handled by Cynthia Dussault Accounting located at 60 Langdon Street in Plymouth. Susan spoke with Tracey, an employee at the firm, explained our situation, and received a quote of $145.00 per quarter for monthly checks and a quarterly federal report. An additional charge at the end of the year of $30.00 will be charged for the W-2 forms. After discussion, Lorrie Eaton moved that we contract with Cynthia Dussault for our payroll needs. The motion was seconded by Stacie Winsor and passed. Other Business – Our Books, Blooms and Bake Sale is scheduled for Saturday, November 18th from 10 am until 1 pm. This sale is a follow up to the one we had last June which was initiated by Betty Jo Taffe. This year we decided to add books and baked goods. We need the full support of the library trustees and have been soliciting for additional help providing plants, books, and baked goods as well as manning the tables the day of the sale. We also need major help to move the books in and out. We will need help starting that morning at 8 am. The meeting adjourned at 7:15. Respectfully submitted, Susan Turbyne, Library Director