Rumney Trustees - 10/7/2015

Rumney Library Trustees – Approved 2/24/2016 October 7th, 2015 at 6 PM The meeting was opened at 6 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor, as well as Library Director, Susan Turbyne, present. Lorrie Eaton moved that the minutes from July 8th and 25th be accepted as read. The motion was seconded by Stacie Winsor and passed. Financial Business – Our third quarter ended on September 30th. We paid out $7,524.25 the third quarter leaving a balance of $3,296.54 as of September 30th. A letter has been sent to the town office requesting funds for our fourth quarter. We reviewed the donations received since our last meeting. Lorrie Eaton moved that we accept $5,325.00 and $125.00 in donations that we acquired between July 8th and September 22nd 2015 and $715.00.00 that we took in at our Old Home Day book sale and deposit these monies in the Marion Learned fund. The motion was seconded by Stacie Winsor and passed. Following discussion on the proposed budget for 2016, Lorrie Eaton moved that we accept the budget as presented. The motion was seconded by Stacie Winsor and passed. Susan reported on her recent visit to the Citizens Bank in Manchester to update the signature cards on our ‘Trust Account’. Our contact person will be Patrick Barry who may be reached at (617)800-3774. Susan is waiting to hear from Patrick. Following discussion, Lorrie Eaton moved that Roger Daniels (Chair), Lorraine Eaton (Secretary), Stacie Winsor (Treasurer), and Susan Turbyne (Library Director) be authorized, for and on the behalf of Byron G Merrill Library, to transact any and all other business with or through the Citizens Bank which at any time(s) may be deemed necessary by the said officer(s). The motion was seconded by Stacie Winsor and passed. Following discussion of monies still due to the town for the Handicap project, Lorrie Eaton moved that the final sum of $5,000.00 towards the Handicap Project be paid. The motion was seconded by Stacie Winsor and passed. Our Building – Our beautiful handicap addition for all intents and purposes is done. That said, there are still some uncompleted tasks to get our library back in working order. 1. The bookshelves intended for the lower level need to be revitalized and put in place. 2. The non-fiction books need to be put on the shelves... 100-700s in the lower lobby, 800s in the west room, and 900s spruced up in the stack room 3. The windows on the west side of the lower level need some work. 4. Merrill Hall needs to be de-cluttered. 5. Display elevator inspection certificate in elevator and discuss annual maintenance and inspection with New England Lift 6. Purchase carpets for the entryways Having no further business, we adjourned at 7 PM with a reminder that our next quarterly meeting is scheduled for Wednesday, January 13th at 6 PM. Susan Turbyne Library Director