Library Trustees - 11/30/2015

Rumney Library Trustees – Approved 2/24/2016 November 30th, 2015 at 7 PM The meeting was opened at 7 PM with Trustees Roger Daniels and Stacie Winsor, as well as Library Director Susan Turbyne, present. Trustee Lorrie Eaton was unable to attend. Financial Business – At our July meeting we mistakenly ‘accepted’ a check from the Samuel P Hunt Foundation for $5,000.00 without a public notice regarding the meeting. To correct this error, we placed a notice regarding tonight’s meeting in the Plymouth Record newspaper. Stacie Winsor moved that we accept the grant. The motion was seconded by Roger Daniels and passed. (The check was turned over to the Town of Rumney to be applied to the Handicap Accessibility Project.) We have received donations and brick orders since our last meeting. Stacie Winsor moved that we accept the $510.00 received between September 23rd and November 24th. The motion was seconded by Roger Daniels and passed. We reviewed our budget request for 2016 and decided to add two additional line items: Fire Protection and Elevator. We will reallocate our request and send it on to the Select Board for consideration. On November 19th we received an email from Dennis Mires, our architect, regarding concern for the integrity of the side walls in the ‘stack’ room. It had been noticed that these walls had pushed out. Dennis suggested that we have the engineers look at the existing condition from the inside in the attic and observe the condition on the rafters, hip members, collar ties and brick check wall. With that information we will be able to suggest a fix. After emails and phone calls with the trustees it was agreed that we proceed. Lorrie Eaton moved that we authorize an amount not to exceed $1500.00 for the architect/structural engineer to investigate the roof structure and masonry wall of the ‘Stack’ room in the original building and propose a plan of action if needed. The motion was seconded by Stacie Winsor and passed. The study took place on November 25th and we are waiting to hear the results. Holiday Open House – Our annual Holiday Open House will take place here at the library on Thursday, December 17th from 6 until 8 in the evening with music provided by Rhubarb Pie. Rachel Anderson has been working on publicity and Sheila O’Meara is collecting names for people willing to bring goodies. The trustees will be on hand to meet and greet our guests. This will be a fun evening to show off our new access as well as the little room downstairs and extend holiday good wishes to one and all. Having no further business, we adjourned at 7:30 with a reminder that our next quarterly meeting is scheduled for Wednesday, January 13th at 6 PM. Susan Turbyne