Library Trustees' Meeting - 12/1/2010

BYRON G. MERRILL LIBRARY – BOARD OF TRUSTEES – DECEMBER 1, 2010

The meeting was opened at 6:30 pm with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance.

REPORTS
1. Review Draft Minutes of October 27, 2010 Meeting
a. It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
2. Treasurer’s Report
a. Account Balances - $99,592.38 as of 11/30/10
b. YTD Income – Expenses: We reviewed our expenses as of 11/30/10.
c. Projected 2010 Expenditures – We reviewed our projected expenses for December.
3. Library Director’s Report
a. We were open eleven days in November with 375 patron visits and 440 books and 168 videos were borrowed. We remained open until 8 on Thanksgiving Eve as we usually do on Wednesdays and were quite busy.
b. Lara has completed her student teaching and has been working here a few hours on Wednesdays and Saturdays since she began in September. I do not know what her plans are for the months ahead. I am looking forward to having her or her replacement work the full week in the months ahead.
c. As you can see, we have moved from the fall season into the holiday season and will be displaying the remaining Christmas books and movies tomorrow. The lights in the window and on the tree upstairs are set to come on at 2 and go out at 10 each day.
d. We are looking forward to our Holiday Open House from 6 until 7:30 on Wednesday, December 15th. ‘Rhubarb Pie’ will be entertaining us with music and we are planning to serve punch and cookies. Hope you all can come.
e. We received information that the state library is putting together a group of libraries to subscribe to ancestry.com - our cost would be $100 for the year and I would like us to consider it. An individual membership is more than $100 a year.

OLD BUSINESS
4. 2010 Improvement Projects - Update
a. Refinish Entry doors – We contacted Paul Turley but nothing can be done until next year.
b. New Lighting Project – We have placed bid forms at several locations in the area and they are due back by Dec. 8 @ 4:30 p.m.
5. Review/ Discuss 2011 Budget Process
a. Budget to Selectmen – Tom emailed our budget request to the selectmen on October 29th.
b. Budget Committee Review – We are waiting for the date.
c. Publish for Town Warrant/ Town Meeting in March

NEW BUSINESS
6. Review Town Master Plan Narrative – A group of citizens are currently working to update the Town Master Plan. We reviewed the article on the library and felt that it needed to be reworked in places. Susan asked if this could take place after the holidays.
7. Review/ Discuss 2010 Year End Spending – We discussed these two projects and decided to postpone any decision until we have seen the bids on December 8th.
a. New lap top computer for Library Director
b. Lighting upgrade project
8. Other Business
a. Ancestry.Com – Roger Daniels moved (and Leina Smoker seconded) that we appropriate the annual fee of $100.00 to participate with NH libraries accessing this service. The motion was passed.

The meeting was adjourned at 7:40 PM.