Library Trustees - 12/8/2022

Rumney Library Trustees – Approved 2/20/2023
December 8, 2022

 

The 3rd meeting of 2022 was opened at 3:30 pm with Trustees Lorrie Eaton and TJ Baumann present. Also attending were Susan Turbyne, Library Director, and Robin Goldstein. Absent was our third trustee, Stacie Winsor, who has served on the board since 2015. Stacie has recently sold her property in Rumney and taken up residence in our neighboring state of Vermont and has resigned from the board. Stacie served as our treasurer, kept track of our investments, and prepared our annual budget request. She will be very much missed.

Robin Goldstein has expressed an interest in filling the position until the next town election in March. Robin, along with her husband and four children, live on Main Street and all are avid readers and users of our library. Lorrie moved that the board accept Stacie Winsor’s resignation and appoint Robin Goldstein to finish the year as trustee and serve as board treasurer. The motion was seconded by TJ and unanimously approved. We welcomed Robin to the board.

Susan reminded the board that each of them would be up for election in March and need to sign up with the town clerk. Lorrie will be running for a three year term, TJ (who is completing Roger’s term) will be running for a two year term, and Robin (who is completing Stacie’s term) will be running for a one year term.

TJ moved that the minutes from our meeting on September 14th, 2022, be approved as presented. The motion was seconded by Robin and unanimously passed. The approved minutes will be forwarded to the town office and placed on the Rumney Library Trustees Blog.

A cash flow report for 2022 1^st, 2^nd and 3^rd Quarters (January 1 – September 30, 2022) was presented. TJ moved that the report be approved. The motion was seconded by Robin and unanimously approved.

With no further business, it was agreed that we adjourn and meet again in November to approve our budget request.

Respectfully submitted,

Susan Turbyne, Director 

Library Trustees - 9/14/2022

 

The 2^nd meeting of 2022 was opened at 5:30 pm with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending were Susan Turbyne, Library Director, and T J Baumann.

Lorrie moved that the minutes from our meeting on March 8^th, 2022, be approved as presented. The motion was seconded by Stacie and unanimously passed. The approved minutes will be forwarded to the town office and placed on the Rumney Library Trustees Blog.

A cash flow report for 2022 1^st and 2^nd Quarters (January 1 – June 30, 2022) was presented. Lorrie moved that the report be approved. The motion was seconded by Stacie and unanimously approved.

Roger has made it known that he is ready for retirement and with that in mind, I have invited TJ Baumann to join us.  TJ, his wife Jordan, and their two young children live on Mill Street. He and Jordan are both in the education field, are avid readers, and are quick to volunteer when something needs to be done. For these reasons I approached him about being on the board.

Lorrie moved that the Board accept Roger Daniels’ resignation and appoint Thomas James Baumann to finish the year until next year’s town election. The motion was seconded by Stacie and unanimously approved.

It was a sad day when our chair, Roger Daniels, announced that he was ready for retirement after serving on the Library Board of Trustees for thirty-three years! Roger has been totally supportive of the goings on at the library for the eighteen years I have been here. He has brought a wealth of knowledge about the building and has always been great moral support. He will be missed. The Board thanked Roger and welcomed TJ.

Since this is our first meeting since the Rumney Town election, officers were elected. Our newest trustee, TJ Baumann, moved that Lorrie Eaton serve as chair and Stacie Winsor continue as treasurer. The motion was seconded by Lorrie and unanimously approved.

With no further business, it was agreed that we adjourn and meet again in November to approve our budget request.

Respectfully submitted,
Susan Turbyne, Director

Library Trustees - 3/8/2022

Rumney Library Trustees – Approved 9/14/2022

March 8th 2022

 

The 1st meeting of 2022 was opened at 5:30 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending was Susan Turbyne, Library Director.

 

Lorrie moved that the minutes from our meeting on November 4, 2021, be approved as presented. The motion was seconded by Stacie and unanimously passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog.

 

A cash flow report for 2021 4th Quarter (October 1, 2021, thru December 31, 2021) was presented. Lorrie moved that the report be approved. The motion was seconded by Stacie and unanimously passed. A copy of the annual financial report completed for the Rumney Town Report was distributed.

 

At our last meeting, Stacie, our board treasurer, presented our budget request in the amount of $49,980.00 for the year 2022. The proposed budget was accepted by the Board of Selectpersons and is Article #19 on the 2022 Warrant and will need to be approved at town meeting on Thursday.

 

At our last meeting we discussed the furnace. On October 20^th, the boiler had been inspected by Stephen C Sawyer representing Travelers Insurance who recommended two repairs: replacement of the water tube indicator and the pressure relief valve. Assistant Director, Jane Kelso, contacted Pemi River Fuels and scheduled the work. After an emergency call by Pemi Fuel, we discovered that Rob Wells, who has worked on our furnace in recent years, has started his own business and no longer works for Pemi Oil. The technician who arrived at the library had to call Rob for help. At that point, we cancelled our upcoming appointment with Pemi Fuel and had Rob come clean/service the furnace. He felt comfortable about the state of the furnace and said that the repairs were not necessary. He will return at the end of the season and again in September.

 

Our “Button Up” project is now complete. The attic has all new insulation, sprayed and blown in and the library is already feeling warmer. A “walkway” was built around the sky light making it easier to clean and maintain. An access was made to get to the area above the stack room and that area was insulated. In addition, the main floor windows were caulked and the ceiling in the “safe” room was repaired. Shakes to Shingles Weatherization was a great company to work with and were very easy to communicate with. The total cost of the project came to $19,740.00. Twelve thousand was paid in December and the remainder $7740.00 is in the mail!

 

It was agreed to make a membership/donation (50.00) to the NH Preservation Alliance due to their diligence and help when we were working on our handicap access project and a thank you donation (10.00) and a note to an elderly gentleman in California who sent us a postcard showing our library. It was also agreed to purchase a Dyson cordless vac to help with our quick pickups.

 

There being no further business, it was agreed that we adjourn.

 

Respectfully submitted,
Susan Turbyne, Director

  

Library Trustees - 11/4/2021

 

Rumney Library Trustees – Approved 3/8/3022

November 4^th, 2021

 

The 3rd meeting of 2021 was opened at 5:30 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending was Susan Turbyne, Library Director.

 

Lorrie moved that the minutes from our meeting on September 22nd, 2021, be approved as presented. The motion was seconded by Stacie and unanimously passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog.

 

A cash flow report for 2021 Third Quarter (July 1, 2021, thru September 30, 2021) was presented. Lorrie moved that the report be approved. The motion was seconded by Stacie and unanimously passed.

 

Stacie, our board treasurer, presented our budget request for the year 2022. After discussion, Lorrie moved that the budget request be approved by the trustees and forwarded to the town office. The motion was seconded by Stacie and unanimously passed.

 

On October 6th, Joe Chivell from the town office, let us know that Old Sweeps and Masonry out of Bristol would be able to come to repair the cover on the chimney that had been damaged by winds last spring. The board conferred by phone and email and took the following action. Lorrie moved that we accept the estimate of $650.00 from Old Sweeps and Masonry and have them do the work. The motion was seconded by Stacie and was unanimously passed. On October 29^th, 2021, the work was completed, and the bill has been paid.

 

On October 20^th, the boiler was inspected by Stephen C Sawyer representing Travelers Insurance who recommended two repairs: replacement of the water tube indicator and the pressure relief valve. Assistant Director, Jane Kelso, contacted Pemi River Fuels and scheduled the work for December 1^st. Lorrie moved that we proceed with the repairs and having the boiler cleaned. The motion was seconded by Stacie and unanimously passed.

 

Tom Wallace spoke with Susan this afternoon and suggested we follow up with Margaret Dillion, the building and energy specialist whom we worked with in 2014 at the time of our addition and have her update her original report to today’s costs. We will request a follow up report after our “Button Up” project with Shakes and Shingles is complete. This will give us a comparison of heat savings because of our project. Lorrie moved that we engage Margaret Dillon to do the energy saving reports for the library. The motion was seconded by Stacie and unanimously passed. Tom will be our contact with Ms. Dillon.

 

Respectfully submitted,
Susan Turbyne, Library Director

Library Trustees - 9/22/2021

 

Rumney Library Trustees – Approved 11/3/2021

September 22^nd, 2021

 

The 2nd meeting of 2021 was opened at 6:00 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending were Susan Turbyne, Library Director and Tom Wallace.

 

As the meeting got under way, the board congratulated our Chair, Roger Daniels, for the honor he received earlier this month when he was recognized by the Rumney Historical Society for the many hours of service he has given the Rumney Museum over the past forty years. The Selectmen declared September 11^th, 2021, as Roger Daniels Day in Rumney with a proclamation. Board members, Lorrie Eaton and Stacie Winsor thanked Roger for his many years serving on the Byron G Merrill Board of as well, and the contribution he has made to the library.

 

Lorrie Eaton moved that the minutes from our meeting on May 17th, 2021, be approved as presented. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog.

 

A cash flow report for 2021 Second Quarter (April 1, 2021, thru June 30 2021) was presented. Lorrie Eaton moved that the report be approved. The motion was seconded by Stacie Winsor and passed.

 

Tom Wallace, our liaison with the firm, Shakes to Shingles, reviewed their proposal outlining a plan of conservation measures to make the Byron G Merrill Library more energy efficient. After discussion, Lorrie Eaton moved that we accept the proposal from Shakes to Shingles and move forward on this project. The motion was seconded by Stacie Winsor and unanimously passed. Tom will forward this news to Shakes and Shingles and will report back at our next meeting with the work schedule. The board thanked Tom for his work on this project.

 

We will meet again in early November for an update on the ‘Energy Conservation Project” from Tom, an update on the “chimney project” from Roger and Joe Chivell, a budget proposal and a review of our trust funds from Stacie, and a discussion on having our building inspected to help with our long-term planning.

 

Respectfully submitted,
Susan Turbyne, Library Director

 

 

Library Trustees - 5/17/2021

 

Rumney Library Trustees – Approved 9/22/2021

May 17^th 2021

 

The 1st meeting of 2021 was opened at 6:30 PM with Trustees Roger Daniels, and Stacie Winsor present. Lorrie Eaton was available by phone. Also attending was Susan Turbyne, Library Director.

 

Lorrie Eaton moved that the minutes from our meeting on October 26th 2020 be approved as presented. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog.

 

A cash flow report for 2021 First Quarter (January 1 2021 thru March 31 2021) was presented. Lorrie Eaton moved that the report be approved. The motion was seconded by Stacie Winsor and passed.

 

The following concerns having to do with old business were discussed:

 

·         Furnace Project – Tom Wallace and Charles Buckley worked on the heating and energy saving projects proposal through the months of November, December, and January. The drawings for a new hot water system have been completed by Mr Buckley at no cost to us and a thank you to him has been sent. Tom is waiting for some additional numbers and will then finish up the proposal and present it to the board for approval at our next meeting.

 

·         Fire Alarm System – Our alarm system has been malfunctioning for some time and money was set aside at the end of the year to fix it. Due to covid and the library schedule being in flux, the work has not been completed. We will proceed and set a date for the work.

 

·         Battery – It is the opinion of the building safety inspector that we replace the battery that operates the outage lights and signage in the new entry. Money was set aside for AES Electric to take care of this at the end of the year but they have been unable to come. We will call and schedule a date for the work.

 

·         Maintenance – The town has agreed to take care of the mowing and Steve Daniels has agreed to neaten up around the outside of the building. A final check will be sent to Oikle and Sons for cleaning up this spring.

 

·         Mail Box – The new mail box has been installed.

 

·         Replacement of the apron around the perimeter of the building – It was agreed to table this project.

 

·         Closet/Safe area – This area needs to be cleaned out and refurbished as part of the ceiling is falling down. It was agreed that we will look for someone willing to take on this “small job” repairing the ceiling and painting. Lorrie has a couple of people to call.

 

·         Damage on the roof, loss of some shingles and metal cover on top of chimney has fallen off – It was agreed that we need to have more information about what needs to be done. Lorrie and Roger have some people to contact.

 

 

Respectfully submitted,

Susan Turbyne, Library Director

 

 

Library Trustees - 10/26/2020

 

Rumney Library Trustees – Approved 5/17/2021

October 26, 2020

 

The 3rd meeting of 2020 was opened at 5:30 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending was Susan Turbyne, Library Director.

 

Lorrie Eaton moved that the minutes from our meeting on June 19th 2020 be approved as presented. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog.

 

Cash flow report for 2020 2nd Quarter (April 1 2020 thru June 30 2020) and 3^rd Quarter (July 1 2020 thru September 30 2020) were presented. Lorrie Eaton moved that the reports be approved. The motion was seconded by Stacie Winsor and passed.

 

Stacie presented and reviewed our budget request for 2021. Lorrie moved that the budget request be approved. The motion was seconded by Stacie and passed.

 

Susan updated us on operations…Coronavirus has affected life at this library. Since March, “Porch-side” pick up was put in place and visits “by appointment” were added late spring…both have been well received. At this time, at the request of our patrons and with the awareness of our comfort level, we plan to continue our abbreviated hours without appointments. The two day schedule will give us time to deep clean and quarantine our books between open days. Looking ahead through the holidays, we plan to be closed on the Saturdays following Thanksgiving, Christmas, and New Year’s. In order to keep the Rumney community up to date on our procedures and happenings, each week we put together a “This Week at the Library” page which is sent to the Plymouth Record, sent as an email to our patrons, added to our blog and displayed at the front of the library.

 

Susan asked to speak about the fire alarm system which has been malfunctioning.

Discussions have involved David Coursey (Rumney Fire Chief). Bob McNaughton (Independent Systems Distributors Inc provider of the equipment) and Kevin Peters (AES Electric who installed the system). We have received a quote from Independent Systems to replace the batteries and reprogram the box in the amount of $2,803.36. Stacie will do some research as to our options and will report back.

 

Tom Wallace arrived to fill us in on his research concerning our need for a new heating system. There seems to be a consensus that we should change from steam to a hot water system and the next step will be to put together a warrant article for the March 2021 Town Meeting for funding approval. Tom and Charlie Buckley, a resident engineer, will work on this.

·         In addition we are studying cost saving ways to improve our insulation in the attic and on the stairway to the attic in order that we may save on heating bills. Also of concern are the skylights.

·         As we move forward, we are also interested in a cooling system.

Once costs are estimated for these projects, we will meet again and define the scope of the project.

 

Respectfully submitted,

Susan Turbyne, Library Director