The meeting was called to order at 6 pm. Present were Roger Daniels, Tom Wallace, Leina Smoker and Susan Turbyne.
REPORTS
1. Review Draft Minutes of Dec. 14, 2011 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes of the December 14th, 2011, meeting as read. The motion was passed.
2. Treasurer’s Report
a. Account Balances - $88,908.03
b. 2011 YE Report – Our expenses for 2011 were $36,747.29.
c. Review current employee wages and benefits – It was moved (Roger Daniels) and seconded (Leina Smoker) that we table our discussion of this issue until a further date. The motion was passed.
3. Library Director’s Report – The weeks leading up to Christmas were busy ones at the library as we had several seasonal activities planned. At the beginning of the month we invited the children to come in and make a craft. The next week, Sheila made sugar cookies and we invited our patrons, young and old, to decorate a cookie. The final week, in addition to entertaining the knitting ladies, we brought in holiday goodies for our patrons to enjoy. We received many positive comments on our special activities and decorations.
Between Christmas and New Year’s Paul Bellamy, Red Mountain Construction LLC, removed the peeling paint on the ceiling, filled the holes left by the electrical work we had done, and repainted. I am very pleased with the work that was done and will request that we hire him to finish the job behind the desk and in the computer room as well as the office.
Today started a new year here at the library as well as a ‘beginning of the year’ to- do list. Each January we update patron registrations in order to keep our list of patrons current. In the weeks ahead we will review registrations from 2009. We will update the people who use our library and drop patrons who no longer use our services. I have reviewed our usage statistics for 2011 and am pleased to report that we recorded 4,648 patron visits, an increase of 481 visits over 2010. Each January I submit an annual report which is printed in the town report. I have started work on this report which is due January 9th.
All of the minutes of this year’s trustees meeting have been submitted to the town clerk twice – they are submitted ‘unapproved’ following a meeting and again, after being ‘ approved’. The approved minutes have also been posted on our trustees’ blog.
2011 has been a good year. We look forward to 2012 and what it brings our way.
OLD BUSINESS
4. Status - Town Master Plan Narrative – We plan to continue this discussion at our next meeting.
5. Status – Painting Main Level ceilings – It was moved (Roger Daniels) and seconded (Leina Smoker) that we contact Paul Bellamy to complete the ceiling work behind the circulation desk and in the computer room and office. The motion was passed.
6. Status - Boiler maintenance – Roger will continue to contact Carl Doe to do the efficiency test on the furnace.
7. Status – 2012 Library Budget request – Tom has not heard anything more from the town.
8. Status - Groton Wind Project “mitigation” money
a. Warrant Article – 2012 Town Meeting – Tom drafted an article for this year’s warrant requesting funds for a study for a handicap accessible project. After discussion, it was agreed to remove the $25,000 cost since we do not know the cost at this time. Tom will talk with the people at LCHIP and the town office before submitting the following:
To see if the town will authorize the Trustees of the Byron G. Merrill Library to apply for and expend funds for a Feasibility Study to investigate alternatives to make the existing Town Library accessible to the disabled. Funding shall come from the “Mitigation Funds” available to the Town as a result of the permit granted for the Groton Wind Project as administered by the State of New Hampshire Land and Community Heritage Program (LCHIP) office.
b. LCHIP “grant” process – Amy Dickson, Historic Resource Specialist from LCHIP, will visit our library later this month. Tom will arrange the day and time.
c. Plan of Action prior to March Town Meeting – We will continue to work with LCHIP to identify grant application requirements and we will begin the process of soliciting qualifications of architects for the study.
NEW BUSINESS
9. Acceptance 2011 Donations to Library – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept a donation in the amount of $25.00 for calendar year 2011. The motion was passed.
10. Other Business - none
No date was set for the next meeting.
Tuesday, April 3, 2012
Thursday, January 5, 2012
Library Trustees' Meeting - 12/14/2011
The meeting was called to order at 6 PM. Present were Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne.
REPORTS
1. Review Draft Minutes of Oct. 27, 2011 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes of the October 27th, 2011 meeting as approved as read. The motion was passed.
2. Treasurer’s Report
a. Account Balances - $93,315.32
b. YTD Income – Expenses – We reviewed our income and expenses as of December 13th, 2011.
c. Projected YE Expenditures
OLD BUSINESS
3. Status - Town Master Plan Narrative – We plan to continue this discussion in the new year.
4. Status remaining projects for 2011
a. Refinish front doors and Re-keying of entry doors.
Final cost- C&B Woodworking $ 644.46
Re-Keying door + 5 Keys 59.50
TOTAL $ 703.96
b. Re-wiring to eliminate remaining knob and tube circuiting
Rewire single receptacle + add additional outlets
AES Electrical: $ 1251.54
c. Determine allocation of cost for above between Town funded appropriation and Library Endowment Funds – It was moved (Roger Daniels) and seconded (Leina Smoker) that $644.46, the cost of refinishing the front doors, come out of the endowment fund and $59.50, the cost of re-keying the doors and $1251.54, the cost of the rewiring electrical work, come out of the town appropriation. The motion was passed.
5. Boiler maintenance – Roger and Carl Doe will do the efficiency test within the next month.
6. Report: 2012 Library Budget presentation to Selectmen (Nov. 21, 2011) – Tom submitted our budget to the Selectmen in early November and met with the board on November 21st.
NEW BUSINESS
7. Peeling ceilings – Susan has spoken with Mr Bellamy about repairing our ceilings. We would like him to take off the loose paint, patch the holes, and touch up with fresh paint. Tom will contact Mr Bellamy and make the arrangements.
8. Discussion: How should Library proceed regarding Groton Wind Project “mitigation” money available to Town of Rumney. It was moved (Roger Daniels) and seconded (Leina Smoker) that Tom speak with the selectmen about our applying for the LCHIP grant money for our library accessibility project. The motion was passed.
9. Other Business
Next Meeting - Jan. 18, 2012
REPORTS
1. Review Draft Minutes of Oct. 27, 2011 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes of the October 27th, 2011 meeting as approved as read. The motion was passed.
2. Treasurer’s Report
a. Account Balances - $93,315.32
b. YTD Income – Expenses – We reviewed our income and expenses as of December 13th, 2011.
c. Projected YE Expenditures
OLD BUSINESS
3. Status - Town Master Plan Narrative – We plan to continue this discussion in the new year.
4. Status remaining projects for 2011
a. Refinish front doors and Re-keying of entry doors.
Final cost- C&B Woodworking $ 644.46
Re-Keying door + 5 Keys 59.50
TOTAL $ 703.96
b. Re-wiring to eliminate remaining knob and tube circuiting
Rewire single receptacle + add additional outlets
AES Electrical: $ 1251.54
c. Determine allocation of cost for above between Town funded appropriation and Library Endowment Funds – It was moved (Roger Daniels) and seconded (Leina Smoker) that $644.46, the cost of refinishing the front doors, come out of the endowment fund and $59.50, the cost of re-keying the doors and $1251.54, the cost of the rewiring electrical work, come out of the town appropriation. The motion was passed.
5. Boiler maintenance – Roger and Carl Doe will do the efficiency test within the next month.
6. Report: 2012 Library Budget presentation to Selectmen (Nov. 21, 2011) – Tom submitted our budget to the Selectmen in early November and met with the board on November 21st.
NEW BUSINESS
7. Peeling ceilings – Susan has spoken with Mr Bellamy about repairing our ceilings. We would like him to take off the loose paint, patch the holes, and touch up with fresh paint. Tom will contact Mr Bellamy and make the arrangements.
8. Discussion: How should Library proceed regarding Groton Wind Project “mitigation” money available to Town of Rumney. It was moved (Roger Daniels) and seconded (Leina Smoker) that Tom speak with the selectmen about our applying for the LCHIP grant money for our library accessibility project. The motion was passed.
9. Other Business
Next Meeting - Jan. 18, 2012
Saturday, December 17, 2011
Library Trustees' Meeting - 12/14/11
The meeting was called to order at 6 pm. Present were Roger Daniels, Tom Wallace, Leina Smoker and Susan Turbyne.
REPORTS
1. Review Draft Minutes of Sept. 28, 2011 and October 13, 2011 Meetings¬
It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes of the September 28th meeting as approved as read. The motion was passed.
It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes of the October 13th meeting as approved as read. The motion was passed.
2. Treasurer’s Report
a. Account Balances - $99,902.83
b. YTD Income – Expenses – We reviewed our income and expenses as of 10/27/2011.
c. Projected YE Expenditures – We reviewed the projected end of year expenditures.
d.
3. Library Director’s Report - Attendence at the library keeps us busy. The new fall/winter hours seem to be popular with our patrons and are much appreciated by the library director. The knitting group is now meeting on Thursday rather than Wednesday afternoons. This is working out nicely because Wednesday afternoon continues to be the busiest part of our week. One other change took place since our last meeting – we are now checking out books etc for three rather than two weeks. This has been well received by our patrons.
This week we completed the remodeling of our video/reading/gathering room. The videos have been rearranged, shelves cleaned up, and two comfy chairs along with a magazine table have been added. We have already received several very positive comments from our patrons.
Rachel attended a workshop on event planning recently and as a follow-up has planned a ‘Read-a-thon’ for the 8 to 12 year olds here at the library this Saturday afternoon from 4 until 5:30. She has several games planned and Jim will pick up and deliver the pizza about 5. I think it will be a fun time for our young readers.
We are considering being at the library on Halloween night from 5 until 6 unless we come to our senses! We have prepared a bookmark and will purchase candy to give out. Any event like this is good, positive publicity for our library.
We continue to receive a bag of dvds from our participation in the Scrooge and Marley dvd coop. We received 30 dvds for September and October and circulated half of them for a total of 25 checkouts. We are constantly monitoring the services we pay for.
OLD BUSINESS
4. Status - Town Master Plan Narrative – We plan to continue this discussion in the new year.
5. Remaining projects for 2011 using remaining Town Appropriation and appropriated Library Endowment Funds
a. Refinish front doors – Craig Bixby will be removing the front doors on November 10th and will proceed with the project.¬
b. Re-keying of entry doors – Tom will speak with Craig Bixby regarding the steps to take to change the locks.
c. Re-wiring to eliminate remaining knob and tube circuiting
Also, Rewire single receptacle + add additional outlets – Tom talked with the AES Electrical after our last meeting and they expect to begin work on Thursday, November 3rd.
6. Boiler maintenance – Roger will remind Carl Doe that the work needs to be done.
7. 2012 Library Budget – Due to Town November 14 – It was moved (Roger Daniels) and seconded (Leina Smoker) to submit to the Town of Rumney our request for funds for the 2012 year in the amount of $37,730.00 to be appropriated by the town plus $3000.00 to be taken from our library endowment funds. We will also request that $5,000.00 be added to the Capital Reserve fund for the library accessibility fund. The motion was passed.
A date was not set for our next meeting.
Friday, October 28, 2011
Library Trustees' Meeting - 10/13/2011
The meeting was called to order at 6 pm. Present were Tom Wallace, Leina Smoker and Susan Turbyne
There were two items of business.
1. We discussed the budget for next year.
2. We discussed some electrical repairs that we would like to have taken care of before the end of the year. Tom moved that we authorize AES Electrical Contractors to proceed with the knob and tube removal per their March 27th 2011 proposal plus additional outlets not to exceed the 2011 appropriation. It was seconded by Leina Smoker and passed.
The next meeting will take place on October 27th 2011 at 6 pm.
There were two items of business.
1. We discussed the budget for next year.
2. We discussed some electrical repairs that we would like to have taken care of before the end of the year. Tom moved that we authorize AES Electrical Contractors to proceed with the knob and tube removal per their March 27th 2011 proposal plus additional outlets not to exceed the 2011 appropriation. It was seconded by Leina Smoker and passed.
The next meeting will take place on October 27th 2011 at 6 pm.
Library Trustees' Meeting - 9/28/2011
The meeting was opened at 6:00 pm with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance.
REPORTS
1. Review Draft Minutes of July 20, 2011 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as read.
2. Treasurer’s Report
a. Account Balances – $93,494.91 as of 9/27/2011
b. YTD Income – Expenses – We reviewed our income and expenses as of 9/27/2011.
c. Projected YE Expenditures – We reviewed the projected end of year expenditures.
3. Library Director’s Report
In August we had 665 patron visits and checked out 620 books and 190 videos/dvds. 29 people stopped in to use the internet. Wednesday evenings have been very quiet so I am interested in adjusting our hours for the fall and winter to make better use of my time.
Jan Serfass finished work here at the library on September 17th. She and her husband have now headed along to their new home in Pennsylvania. It was a pleasure working with her this last year. I am postponing looking for a replacement until we discuss our immediate goals for the library.
Rachel Anderson attended a workshop at Pease Library last week on events and came back with several ideas. She is making plans for a pizza read-a-thon to appeal to 8 to 12 year olds to be held late in October.
We have had a large number of items donated so I am currently going through them and deciding what can be added to our collection. We are making room in the computer room for some additional genealogy materials from downstairs as we have had several interested people in lately. We continue to write articles for the Plymouth Record on a weekly basis and host the Ladies Knitting Society monthly.
OLD BUSINESS
4. Status - Town Master Plan Narrative – Susan suggested that we postpone discussion of this narrative until we review our library goals (see #9a).
5. Lighting Replacement Project
a. NHEC Grant status – The scope of our project does not qualify us for the grant.
6. Remaining projects for 2011 using Library Endowm. Funds
a. Refinish front doors – Schedule ?? – Susan will be talking with Craig Bixby the middle of next month to discuss the work schedule.
b. Re-keying of entry doors – Tom will check out locksmiths.
c. Re-wiring to eliminate remaining knob and tube circuiting
Rewire single receptacle – Tom will talk A W S Electrical Contractors and schedule this project.
7. Boiler maintenance – Roger talked with Carl Doe. Carl will do an efficiency test once the cold sets in, clean the furnace and change the filter. We would like to continue this on an annual basis.
8. Town Facilities Committee
a. Report: Tour of Library – August 4 Tom hosted the group, showed them the building from top to bottom, and shared our plans for the handicap access.
NEW BUSINESS
9. 2012 Library Budget
a. Future Direction for Library: We took some time to discuss what we see in the near future for our town library. It was agreed that we do a good job meeting the needs of our patrons but we do want to continue to improve.
i. In order to serve the next generation of library users we need to computerize our collection. People today want to be able to see what we offer by looking on their home computer, reserve the items and know that they will be ready for them when they come to the library.
ii. We would like to make the downstairs attractive, accessible and available for group functions ie book groups, musical evenings, family games nights.
iii. We would like to offer regularly scheduled children’s programs.
iv. Although we would like to offer additional hours, it was decided to keep to the same number of hours but adjust them to accommodate our patrons. It was agreed to change to ‘fall-winter’ hours. Our new hours, starting immediately, are Wednesday 2-6, Thursday 10-12 and 2-6, and Saturday 10-1.
v. We then moved to a discussion of salary and looked at other libraries serving a similar population base and agreed to a raise for our director. It was moved (Roger Daniels) and seconded (Leina Smoker) to make this raise retroactive to September 1st.
vi. We discussed the need for an additional library helper and the skills we would be looking for in this person.
vii. We would like a cozy, inviting place(s) in the library for patrons who would just like to sit and read and have books, magazines, and newspapers available. We see two possible areas where this could happen and it is something we can move on immediately. Leina agreed to do some research on appropriate chairs.
viii. In addition to all of these things we would like to see happen, we will continue to work on a plan to make our library handicap accessible.
b. Next year’s budget – Due to the time, we agreed to postpone discussion of this item until our next meeting in two weeks.
10. Other Business - none
Our next meeting will take place Thursday, October 13th at 6 pm.
REPORTS
1. Review Draft Minutes of July 20, 2011 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as read.
2. Treasurer’s Report
a. Account Balances – $93,494.91 as of 9/27/2011
b. YTD Income – Expenses – We reviewed our income and expenses as of 9/27/2011.
c. Projected YE Expenditures – We reviewed the projected end of year expenditures.
3. Library Director’s Report
In August we had 665 patron visits and checked out 620 books and 190 videos/dvds. 29 people stopped in to use the internet. Wednesday evenings have been very quiet so I am interested in adjusting our hours for the fall and winter to make better use of my time.
Jan Serfass finished work here at the library on September 17th. She and her husband have now headed along to their new home in Pennsylvania. It was a pleasure working with her this last year. I am postponing looking for a replacement until we discuss our immediate goals for the library.
Rachel Anderson attended a workshop at Pease Library last week on events and came back with several ideas. She is making plans for a pizza read-a-thon to appeal to 8 to 12 year olds to be held late in October.
We have had a large number of items donated so I am currently going through them and deciding what can be added to our collection. We are making room in the computer room for some additional genealogy materials from downstairs as we have had several interested people in lately. We continue to write articles for the Plymouth Record on a weekly basis and host the Ladies Knitting Society monthly.
OLD BUSINESS
4. Status - Town Master Plan Narrative – Susan suggested that we postpone discussion of this narrative until we review our library goals (see #9a).
5. Lighting Replacement Project
a. NHEC Grant status – The scope of our project does not qualify us for the grant.
6. Remaining projects for 2011 using Library Endowm. Funds
a. Refinish front doors – Schedule ?? – Susan will be talking with Craig Bixby the middle of next month to discuss the work schedule.
b. Re-keying of entry doors – Tom will check out locksmiths.
c. Re-wiring to eliminate remaining knob and tube circuiting
Rewire single receptacle – Tom will talk A W S Electrical Contractors and schedule this project.
7. Boiler maintenance – Roger talked with Carl Doe. Carl will do an efficiency test once the cold sets in, clean the furnace and change the filter. We would like to continue this on an annual basis.
8. Town Facilities Committee
a. Report: Tour of Library – August 4 Tom hosted the group, showed them the building from top to bottom, and shared our plans for the handicap access.
NEW BUSINESS
9. 2012 Library Budget
a. Future Direction for Library: We took some time to discuss what we see in the near future for our town library. It was agreed that we do a good job meeting the needs of our patrons but we do want to continue to improve.
i. In order to serve the next generation of library users we need to computerize our collection. People today want to be able to see what we offer by looking on their home computer, reserve the items and know that they will be ready for them when they come to the library.
ii. We would like to make the downstairs attractive, accessible and available for group functions ie book groups, musical evenings, family games nights.
iii. We would like to offer regularly scheduled children’s programs.
iv. Although we would like to offer additional hours, it was decided to keep to the same number of hours but adjust them to accommodate our patrons. It was agreed to change to ‘fall-winter’ hours. Our new hours, starting immediately, are Wednesday 2-6, Thursday 10-12 and 2-6, and Saturday 10-1.
v. We then moved to a discussion of salary and looked at other libraries serving a similar population base and agreed to a raise for our director. It was moved (Roger Daniels) and seconded (Leina Smoker) to make this raise retroactive to September 1st.
vi. We discussed the need for an additional library helper and the skills we would be looking for in this person.
vii. We would like a cozy, inviting place(s) in the library for patrons who would just like to sit and read and have books, magazines, and newspapers available. We see two possible areas where this could happen and it is something we can move on immediately. Leina agreed to do some research on appropriate chairs.
viii. In addition to all of these things we would like to see happen, we will continue to work on a plan to make our library handicap accessible.
b. Next year’s budget – Due to the time, we agreed to postpone discussion of this item until our next meeting in two weeks.
10. Other Business - none
Our next meeting will take place Thursday, October 13th at 6 pm.
Thursday, September 29, 2011
Library Trustees' Meeting - 7/20/2011
The meeting was called to order at 6:33 PM with Tom Wallace, Leina Smoker and Susan Turbyne in attendance.
REPORTS
1. Review Draft Minutes of May 18, 2011 Meeting/It was moved by Tom Wallace, seconded by Leina Smoker, and passed to accept the minutes as read.
2. Treasurer’s Report
a. Account Balances/$96,893.70 as of 7/16/2011
b. YTD Income – Expenses/Six months into the year we have spent 49.1% of our budget.
3. Library Director’s Report/We reviewed the plan for Old Home Day. Our annual book sale will run from 9 until noon. The library will be open from 10 until 2 with our historical scrapbooks on display.
OLD BUSINESS
4. Status - Town Master Plan Narrative/In progress
5. Lighting Replacement Project
a. NHEC Grant status/Tom is compiling usage statistics to present to the Coop.
6. Remaining projects for 2011 using Library Endowm. Funds
a. Refinish front doors/Craig Bixby is scheduled to work on this project late fall.
b. Re-wiring to eliminate remaining knob and tube circuiting/We are waiting for a cost and description of work needing to be done.
7. Boiler maintenance/Roger is communicating with Carl Doe to set up an annual plan.
NEW BUSINESS
8. Employees salaries reviews/Susan requested that we review the salary schedule in neighboring communities.
9. Library Security
a. Action(s) required: ie. change keys/We plan to change the lock on the front door at the time it is refinished. The same key has been used for many years and we have no way of knowing who has the keys.
10. Town Facilities Committee/Tom will give a tour to the Town Facilities Committee of which he is a member on August 4th at 6 PM.
a. Tour of Library – August 4 @ 6:00 pm
b. Accessibility Alterations – Options
c. Acquire/ swap Church property
11. NHLTA new Trustee workshops/Leina plans to attend the September 20th workshop in Newport.
Sept. 20 (Tues.); 5:00 to 8:00 pm.; Newport
Sept. 21 (Wed.), 5:00 -8:00 pm. Conway, Seabrook & Hooksett
Concord: June 7- 1:00 pm to 4:00 pm
12. Other Business/none
The next meeting is scheduled for September 28th at 6 PM
Sept. 28-Prelim Budget
REPORTS
1. Review Draft Minutes of May 18, 2011 Meeting/It was moved by Tom Wallace, seconded by Leina Smoker, and passed to accept the minutes as read.
2. Treasurer’s Report
a. Account Balances/$96,893.70 as of 7/16/2011
b. YTD Income – Expenses/Six months into the year we have spent 49.1% of our budget.
3. Library Director’s Report/We reviewed the plan for Old Home Day. Our annual book sale will run from 9 until noon. The library will be open from 10 until 2 with our historical scrapbooks on display.
OLD BUSINESS
4. Status - Town Master Plan Narrative/In progress
5. Lighting Replacement Project
a. NHEC Grant status/Tom is compiling usage statistics to present to the Coop.
6. Remaining projects for 2011 using Library Endowm. Funds
a. Refinish front doors/Craig Bixby is scheduled to work on this project late fall.
b. Re-wiring to eliminate remaining knob and tube circuiting/We are waiting for a cost and description of work needing to be done.
7. Boiler maintenance/Roger is communicating with Carl Doe to set up an annual plan.
NEW BUSINESS
8. Employees salaries reviews/Susan requested that we review the salary schedule in neighboring communities.
9. Library Security
a. Action(s) required: ie. change keys/We plan to change the lock on the front door at the time it is refinished. The same key has been used for many years and we have no way of knowing who has the keys.
10. Town Facilities Committee/Tom will give a tour to the Town Facilities Committee of which he is a member on August 4th at 6 PM.
a. Tour of Library – August 4 @ 6:00 pm
b. Accessibility Alterations – Options
c. Acquire/ swap Church property
11. NHLTA new Trustee workshops/Leina plans to attend the September 20th workshop in Newport.
Sept. 20 (Tues.); 5:00 to 8:00 pm.; Newport
Sept. 21 (Wed.), 5:00 -8:00 pm. Conway, Seabrook & Hooksett
Concord: June 7- 1:00 pm to 4:00 pm
12. Other Business/none
The next meeting is scheduled for September 28th at 6 PM
Sept. 28-Prelim Budget
Thursday, July 21, 2011
Library Trustees' Meeting - 5/18/2011
The meeting was opened at 6:00 p.m. with Roger Daniels, Tom Wallace, Lena Smoker, and Susan Turbyne in attendance.
REPORTS
1. Review Draft Minutes of March 17, 2011 Meeting – It was moved (Roger Daniels) and seconded (Tom Wallace) to accept the minutes as read.
2. Treasurer’s Report
a. Account Balances - $92,928.95 as of 5/16/11
b. YTD Income – Expenses – We reviewed our income and expenses as of 5/16/11.
3. Library Director’s Report –
a. Rachel Anderson has joined our staff and is working Wednesday and Thursday afternoons and Saturday mornings. In addition to her people skills she brings a background in graphic arts. She has already contributed to the weekly Plymouth Record column and completed two projects: setting up Spring Reading for our little ones and developing a new ‘how to’ flyer for our audio books. I am pleased to have her here.
b. A new computer has been purchased – an updated Dell Inspiron using Microsoft 7 rather than XP. I am still learning how to work with the changes.
c. Summer is just around the corner and we are laying plans to encourage the school children to make use of the library. Lena is acting as our liaison with the Russell School.
OLD BUSINESS
4. Status - Town Master Plan Narrative – We plan to review and update our portion of the plan.
5. Lighting Replacement Project – The work is complete.
a. NHEC Grant status – Tom will pursue this issue and see if any part of a grant is possible.
NEW BUSINESS
6. Election of Trustee Officers for 2011 – It was moved (Roger Daniels) and seconded (Leina Smoker) that Roger Daniels continue as chair, Tom Wallace continue as treasurer and Leina Smoker take on the position of secretary. The motion was passed.
7. Remaining projects for 2011 using Library Endowment Funds
a. Refinish front doors – Tom spoke with Craig Bixby about doing this repair. It was moved (Roger Daniels) and seconded (Leina Smoker) to appropriate the amount of $644.46 to do this project. The motion was passed.
b. Re-wiring to eliminate remaining knob and tube circuiting – During the recent electrical project it was noticed that knob and tube is still in place and should be removed. We decided not to take on this project at this time. We will see about getting the one plug in the children’s room reactivated.
8. Boiler maintenance – We discussed annual furnace maintenance. Roger will talk with Carl Doe and come up with a plan.
9. NH Atty. Gen. Library Trustee/ Trustee of Trust Funds Seminars
Shelburne: June 1- 10:30 am. to noon (Libr.) + 1:30 pm to 4:00 pm.
Concord: June 7- 1:00 pm to 4:00 pm
10. Other Business
Next Meeting: Wednesday, July 20th 2011 at 6 PM
REPORTS
1. Review Draft Minutes of March 17, 2011 Meeting – It was moved (Roger Daniels) and seconded (Tom Wallace) to accept the minutes as read.
2. Treasurer’s Report
a. Account Balances - $92,928.95 as of 5/16/11
b. YTD Income – Expenses – We reviewed our income and expenses as of 5/16/11.
3. Library Director’s Report –
a. Rachel Anderson has joined our staff and is working Wednesday and Thursday afternoons and Saturday mornings. In addition to her people skills she brings a background in graphic arts. She has already contributed to the weekly Plymouth Record column and completed two projects: setting up Spring Reading for our little ones and developing a new ‘how to’ flyer for our audio books. I am pleased to have her here.
b. A new computer has been purchased – an updated Dell Inspiron using Microsoft 7 rather than XP. I am still learning how to work with the changes.
c. Summer is just around the corner and we are laying plans to encourage the school children to make use of the library. Lena is acting as our liaison with the Russell School.
OLD BUSINESS
4. Status - Town Master Plan Narrative – We plan to review and update our portion of the plan.
5. Lighting Replacement Project – The work is complete.
a. NHEC Grant status – Tom will pursue this issue and see if any part of a grant is possible.
NEW BUSINESS
6. Election of Trustee Officers for 2011 – It was moved (Roger Daniels) and seconded (Leina Smoker) that Roger Daniels continue as chair, Tom Wallace continue as treasurer and Leina Smoker take on the position of secretary. The motion was passed.
7. Remaining projects for 2011 using Library Endowment Funds
a. Refinish front doors – Tom spoke with Craig Bixby about doing this repair. It was moved (Roger Daniels) and seconded (Leina Smoker) to appropriate the amount of $644.46 to do this project. The motion was passed.
b. Re-wiring to eliminate remaining knob and tube circuiting – During the recent electrical project it was noticed that knob and tube is still in place and should be removed. We decided not to take on this project at this time. We will see about getting the one plug in the children’s room reactivated.
8. Boiler maintenance – We discussed annual furnace maintenance. Roger will talk with Carl Doe and come up with a plan.
9. NH Atty. Gen. Library Trustee/ Trustee of Trust Funds Seminars
Shelburne: June 1- 10:30 am. to noon (Libr.) + 1:30 pm to 4:00 pm.
Concord: June 7- 1:00 pm to 4:00 pm
10. Other Business
Next Meeting: Wednesday, July 20th 2011 at 6 PM
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