The meeting was opened at 1:00 p. m. with Tom Wallace, Roger Daniels and Susan Turbyne in attendence.
REPORTS
1. Review Draft Minutes of January 26, 2011 Meeting
The final lighting cost was corrected to $7034.79. It was moved (Roger Daniels) and seconded (Tom Wallace) to accept the minutes as corrected. The motion was passed.
2. Treasurer’s Report
a. Account Balances - $97,672.17 as of 3/16/2011
b. YTD Income /Expenses – We reviewed our income and expenses as of 3/16/2011. We will request the next quarterly payment April 1st.
c. 2010 Town Financial Audit – The Audit took place in February.
3. Library Director’s Report
a. January and February went by quickly. In January we recorded 294 patron visits with 350 books and 147 videos/dvds being checked out. February brought 277 visits with 334 books and 94 videos being checked out. We were closed February 24th and 26th when the electrician was here.
b. We are very pleased with the new overhead lights. They look very attractive and give much needed light. We are looking forward to the final lights being installed soon.
c. The Ladies Book Club met on February 10th at my home to discuss the novel, Eternal on the Water by Joseph Monninger. We had a good turnout and it was fun having Mr Monninger as our surprise guest. He answered our many questions about the book and his writing career and shared some of his incites on the publishing world.
d. Eighty-two children’s books from the Libri Grant arrived and we have been busy processing them and plan to start displaying them today.
e. Our ‘Winter’ display of picture books has kept our youngest readers very busy. We track the books they read and are pleased that one youngster has read sixteen books from the selection. We have put together a ‘Spring’ display which is ready to go as soon as the snow disappears.
f. We have had two changes in personnel. Lara Croft, after just over one year here at the library, has moved out of the area and resigned her position at the end of January. Rachel Anderson is starting work today.
g. I am working on the Annual Report for the State of NH and plan to have it done within the next two weeks.
OLD BUSINESS
4. Status - Town Master Plan Narrative
We plan to review and update our portion of the plan.
5. Lighting Replacement Project
a. Work Status
AES Electrical completed the wiring and lighting in the lobby, children’s room and reference room. The office and young adult room is still to be done.
b. Bid Alternate No. 1 Option – $ 1,439.00: Complete lighting replace in Stack Area.
It was moved (Roger Daniels) and seconded (Tom Wallace) to move ahead with this project. The motion was passed.
NEW BUSINESS
6. Other Business – None
Next Meeting: Wednesday, May 18th, 2011 at 6:00 P.M. at the Library
Wednesday, May 18, 2011
Library Trustees' Meeting - 1/26/2011
The Meeting was called to order at 6 PM. Present were Roger Daniels, Tom Wallace, Leina Smoker and Susan Turbyne.
REPORTS
1. Review Draft Minutes of December 16, 2010 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the minutes as amended. The motion was passed.
2. Treasurer’s Report
a. 2010 Town Report – Financial. Tom submitted the proper reports to the town office.
b. 2010 Town Financial Audit is scheduled for March 1-3. A questionnaire has been completed and signed and will be returned to Plodzik-Sanderson.
c. Account Balances - $102,770.95
d. YTD Income – Expenses – We reviewed our expenses as of January 24, 2011.
Library Director’s Report - Lara Croft’s last day is Saturday as she is moving to the southern part of the state. It has been a pleasure having her here this past year. At this time I have no one in mind for her replacement.
The report for the Rumney annual report has been sent in. I am starting work on the report for the NH State Library which has approximately 100 questions to be answered. Tom will provide some of the financial information.
We are continuing to re-label our collection and enter the books into a computerized database. We are currently working on the biographies.
OLD BUSINESS
3. Status - Town Master Plan Narrative – This report is not needed for the time being so we plan to review and update our part of the plan.
4. Accept additional 2010 Donation – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the $25.00 donation from Joseph and Florence Leverone. The motion was passed.
Joseph/Florence Leverone – 12/31/2010 - $ 25.00
5. Lighting Replacement Project
a. Final Contract – Amt. $ 7,034.79 (vs. $ 7,190.11 due to math. error)
b. Work Schedule
• We will close the library if needed.
c. Bid Alternate No. 1 Option is pending Town Meeting approval
NEW BUSINESS
6. Transfer 2010 YE Disbursement Acct. Balance ( $ 1080.77) to Marion Learned Endowment Fund ( Citizens Bank CAP Sub-Account)
It was moved (Roger Daniels) and seconded (Leina Smoker) to move $1080.77 (entire balance) from the Citizens Bank Disbursement Account to the Marion Learned Endowment Fund.
7. Accessibility Alterations: Report/ Display for Town Meeting on March 10th
Tom will inquire about having a table at the polls and at the town meeting to promote interest in the library and in our future plans.
8. Other Business – none.
The next meeting will take place on Wednesday, March 16th 2010 at 6 PM
It was moved (Roger Daniels) and seconded (Leina Smoker) to adjourn at 6:45 PM. The motion passed.
REPORTS
1. Review Draft Minutes of December 16, 2010 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the minutes as amended. The motion was passed.
2. Treasurer’s Report
a. 2010 Town Report – Financial. Tom submitted the proper reports to the town office.
b. 2010 Town Financial Audit is scheduled for March 1-3. A questionnaire has been completed and signed and will be returned to Plodzik-Sanderson.
c. Account Balances - $102,770.95
d. YTD Income – Expenses – We reviewed our expenses as of January 24, 2011.
Library Director’s Report - Lara Croft’s last day is Saturday as she is moving to the southern part of the state. It has been a pleasure having her here this past year. At this time I have no one in mind for her replacement.
The report for the Rumney annual report has been sent in. I am starting work on the report for the NH State Library which has approximately 100 questions to be answered. Tom will provide some of the financial information.
We are continuing to re-label our collection and enter the books into a computerized database. We are currently working on the biographies.
OLD BUSINESS
3. Status - Town Master Plan Narrative – This report is not needed for the time being so we plan to review and update our part of the plan.
4. Accept additional 2010 Donation – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the $25.00 donation from Joseph and Florence Leverone. The motion was passed.
Joseph/Florence Leverone – 12/31/2010 - $ 25.00
5. Lighting Replacement Project
a. Final Contract – Amt. $ 7,034.79 (vs. $ 7,190.11 due to math. error)
b. Work Schedule
• We will close the library if needed.
c. Bid Alternate No. 1 Option is pending Town Meeting approval
NEW BUSINESS
6. Transfer 2010 YE Disbursement Acct. Balance ( $ 1080.77) to Marion Learned Endowment Fund ( Citizens Bank CAP Sub-Account)
It was moved (Roger Daniels) and seconded (Leina Smoker) to move $1080.77 (entire balance) from the Citizens Bank Disbursement Account to the Marion Learned Endowment Fund.
7. Accessibility Alterations: Report/ Display for Town Meeting on March 10th
Tom will inquire about having a table at the polls and at the town meeting to promote interest in the library and in our future plans.
8. Other Business – none.
The next meeting will take place on Wednesday, March 16th 2010 at 6 PM
It was moved (Roger Daniels) and seconded (Leina Smoker) to adjourn at 6:45 PM. The motion passed.
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