Library Trustees - 6/19/2020

 

The 2nd meeting of 2020 was opened at 6:30 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor at a socially acceptable distance. Also attending was Susan Turbyne, Library Director.

 

Lorrie moved that the minutes from our meeting on February 11th 2020 be approved as presented. The motion was seconded by Stacie and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog.

 

A cash flow report for 2020 1st Quarter (January 1 2020 thru March 31 2020) was presented. Lorrie moved that the report be approved. The motion was seconded by Stacie and passed.

 

Lorrie moved that we table the following projects and focus on thoughts on the update of the heating system. The motion was seconded by Stacie and passed.

 

·         Installation of heat in the downstairs room currently serving as the Teen Room

·         Maintenance – Transfer the grounds maintenance to the town of Rumney

·         Mailbox – Replacement

·         Replacement of the apron around the perimeter of the building

·         Closet/Safe area repairs

 

Lorrie Eaton moved that we proceed with formulating a proposal for replacing the furnace. The motion was seconded by Stacie Winsor and passed.

 

·         Susan reported on a discussion with Tom Wallace. An “Energy Audit” was done for the library in the Feasibility phase of the design for our addition. The consultant recommended that the existing steam heating system be replaced with a hot water baseboard system for heating and heat pump units for AC. We need to locate this report.

·         Tom has also contacted NHEC for input and we are waiting to hear back from them. If we do not hear back this week, we will follow up...

·         Roger reported that Carl Doe is also working on a proposal.

·         After we gather some information, we can discuss this further.

 

Our next meeting will be mid-July.

 

Respectfully submitted,

Susan Turbyne, Library Director

Library Trustees - 10/10/2019

The fourth meeting of 2019 was opened at 6:30 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor present. Also attending was Susan Turbyne, Library Director.

Lorrie Eaton moved that the minutes from our meeting on September 23rd 2019 be approved as presented. The motion was seconded by Stacie Winsor and passed. The approved minutes will be forwarded to the town office and placed on the Rumney Trustees blog.

The following concerns were discussed:

• At our previous meeting we discussed extending the library hours and adding additional programing. We are staying open on Wednesdays until seven through the month of October and will review this at our next meeting. An October flyer was distributed promoting the extended hours as well as this month’s programming.
o Wednesday morning story times started yesterday. Jane Kelso led the program which included stories, songs, and crafts and I thought it went very well. The Story Time will continue each Wednesday morning at ten.
o The Historians gathered here this morning to work on a project... they are scanning and cataloguing all the photos displayed in the museum. They will be meeting most Thursday mornings.
o This afternoon the Clippers and Obiters met to work on the Rumney scrapbooks... Sheila O’Meara, Pat Reynolds, Joanne Jette, and Louise Randall.
o The Knitters met this afternoon as well, worked on their projects, and enjoyed both impossible pie and sweet potato cake. It was a pleasant community time.
o Rachel is planning a program, All About Apples, on October 24th at 3 and has several fun things planned for kids of a variety of ages.
o The Library will be open for ‘trick or treaters’ on Halloween night from 4:30 til 5:30.


• Replacement of the apron around the perimeter of the building – Tom Wallace has agreed to head up this task for us. He has measured the area and talked with the folks at CCI. They suggested contacting Saulnier Concrete which he will do to get pricing.

• Installation of heat in the downstairs room currently serving as the Teen Room – Carl will install a low radiator on the north wall with a wireless thermostat.

• Updating our investments with the Citizens Bank and identifying the report to the state regarding these funds – I contacted Beverley Tilley, the Assistant VP of the Government Banking Division in Manchester for help and she gave me the name of our new relationship manager, Lyn Gelinas. The next step will be to deposit the check, recently received from the estate of Lucille Little, in Plymouth and then follow up with a telephone call to Client Services to have it posted to the appropriate sub account.

• Budget request for the 2020 year – Stacie presented our request for $47,789.00. After discussion, Lorrie Eaton moved that we present this 2020 Budget to the Town of Rumney. The motion was seconded and passed.

• Maintenance
o Snow Removal – Lorrie will make some calls.
o Mowing – Susan will speak with Joe about having the town mow our grass when they take care of the Historical Museum.
o Furnace inspection and repair – Pemi Fuel has changed the primary control on the burner and it is now working. Susan will ask Pemi Fuel to perform annual maintenance on the furnace. Carl Doe will take care of the leaky vent and he will clean or replace the boiler gage glass. We will also request that he inspect the vents on the radiators and replace where necessary.

Mailbox – The mailman has suggested changes for our mailbox. Susan will make some calls and we will take care of this.
o Lockbox on outside electric outlet – The outside electrical outlet now has a lockbox on it at a cost of $16.50 with work provided by Steve Daniels and Jim Turbyne.


It was agreed to meet on Tuesday, October 22 at 6:30 at the library to discuss and update our progress regarding these concerns.

Respectfully submitted,
Susan Turbyne, Library Director