Rumney Library Trustees - 7/25/15

Rumney Library Trustees – Approved October 7th, 2015 July 25th, 8:30 PM This unscheduled meeting was opened at 8:30 PM, following the RHS Ice Cream Social, with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor, as well as Library Director, Susan Turbyne present. Also attending was Tom Wallace, Project Overseer. The meeting was called to approve ‘Change Order #4’ from CCI regarding our building addition. Tom reviewed sketches for improvements to the lower lobby. After some discussion and viewing the area, Lorrie Eaton moved that we proceed with the work with the cost not to exceed $15,852.00 as proposed by CCI on July 22nd 2015 with a request that the new acoustical tile ceiling be raised to minimize the blocking of natural light from the existing windows. The motion was seconded by Stacie Winsor and passed. Tom reported that CCI had indicated that it would be cost effective to replace portions of the deteriorating concrete apron at the building perimeter adjacent to the new addition if it was done in conjunction with the installation of the new concrete walkway. Following discussion, Lorrie Eaton moved that we accept the proposal from CCI to replace the afore mentioned apron at a cost of $900 plus fees. The motion was seconded by Stacie Winsor and passed. Having no further business, we adjourned with a reminder that our next quarterly meeting is scheduled for Wednesday, October 7th at 6 PM. Susan Turbyne Library Director

Rumney Library Trustees - 7/8/15

Rumney Library Trustees – Approved October 7th, 2015 July 8th, 2015, at 6 PM The meeting was opened at 6 PM with Trustees Roger Daniels, Lorrie Eaton, and Stacie Winsor, as well as Library Director, Susan Turbyne, present. Also attending was Tom Wallace. Lorrie Eaton moved that the minutes from April 9th and June 10th be accepted as read. The motion was seconded by Stacie Winsor and passed. Financial Business - Our second quarter ended on June 30th. Susan handed out a sheet showing our income and expenditures for the quarter. Our checkbook balance as of June 30th was $1,313.23. A letter has been sent to the town office requesting funds for our third quarter. We reviewed the donations received and deposited between June 1st and July 6th 2015 totaling $6,240.00. It was moved by Lorrie Eaton to accept these funds. The motion was seconded by Stacie Winsor and passed. Nine hundred dollars of this amount came from a plant sale held in June and headed by Betty Jo Taffe, Cindy Perry, and Sheila O’Meara. Lorrie Eaton moved that this amount ($900.00) be moved into the Marion Learned account to be used toward our downstairs renovation, $340.00 be moved into the brick account, and the $5,000.00 grant be forwarded to the town. The motion was seconded by Stacie Winsor and passed. At our next scheduled quarterly meeting on October 7th 2015, it will be necessary to approve our budget for 2016. It was suggested that the trustees review the budgets, which can be found in the town reports, for the past several years to be ready for the October meeting. Handicap Access Project - We reviewed the a list of changes to our construction contract as of July 8th 2015. Lorrie Eaton moved that the following changes be approved: • #6 Carl Doe to add a condenser coil at steam boiler not to exceed $2324.00 • #7 Change the asphalt walk to concrete not to exceed $1177.00 • #8 and 8A Provide a combustion air intake at the boiler and relocated the oil tank fill lines not to exceed $1500.00 • #11 Replace the existing bulkhead not to exceed $1572.00 • #13 Key the new entry door to existing entry door not to exceed $175.00 The motion was seconded by Stacie Winsor and passed. Having no further business, we adjourned at 7 PM with a reminder that our next quarterly meeting is scheduled for Wednesday, October 7th at 6 PM. Susan Turbyne Library Director