Rumney Library Trustees - 3/20/2013

BOARD OF TRUSTEES MINUTES – APPROVED on 4/24/2013 BYRON G. MERRILL LIBRARY Rumney, NH March 20, 2013 – 12:30 p.m. The meeting was opened at 12:30 PM. Present were Roger Daniels, Thomas Wallace, Leina Smoker, and Susan Turbyne REPORTS 1. Review Draft Minutes: February 6, 2013 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the minutes as read. The motion was passed. 2. Treasurer’s Report a. 2012 Town Audit (week of March 18) is taking place. b. 2013 • Account Balances - $89,501.04 as of 3/19/2013 • Spending “to date” – We reviewed this report. Tom noted that we need to monitor expenses as this year’s spending to date is running a little ahead of projections. 3. Library Director’s Report We have busy at the library since we last met on February 6th. Totals for February are: 358 patron visits, 417 books and 136 dvds checked out. A great deal of our time is spent processing books to add to our collection. In addition to books we have purchased, over a hundred books have been donated in the last month. Each book is entered into our data base as well as the state listing. Labels, pockets and cards are added. We hold several programs each month. Story time which includes a craft has been held the first three Wednesdays each month. Our new ‘tween’ club started meeting in February and also met three times in March. We are using the American Girl as our theme. Thus far we have ‘studied’ Kaya, an Indian Girl who lived in Washington state in 1764. This past Saturday we concluded that study with a visit to the White Mountain Museum in Plymouth followed by a treat at the Ice Cream Parlor. The Ladies Knitting Group met the second Thursday in February and March. Our book club is sort of active… we all read ‘One More Mountain’ by Emilie Richards but are unable to come up with a time to meet. We were open the third Thursday in February and had a few people stop in. Our programs will continue in April. Sheila is scheduled to be on vacation April 6th to 13th and Rachel will be taking some time off around the school vacation. OLD BUSINESS 1. Red Mountain Construction Ceiling Patching & Painting – Final Cost $ 430.00 (Paid) 2. 2012 Feasibility Study – Disabled Accessibility a. Energy Audit – We received the final report and will be studying it in the months ahead. b. Final Spending Report – LCHIP grant – The final bills for the architect($1600.00), the energy audit ($1600.00) and plan printing ($64.75) totaling $ $3,264.75 have been received. It was moved (Roger Daniels) and seconded (Leina Smoker) that these bills be submitted to the town to be paid. The motion was passed. NEW BUSINESS 1. Trustee Officers election – It was decided that the slate of officers continue in their present positions – Chairperson – Roger Daniels, Secretary – Leina Smoker, and Treasurer – Thomas Wallace 2. Town Meeting Warrant Articles a. Article 26 “Lot Line Adjustment” with Rumney Baptist Church - Article 26 was passed at town meeting. Leina suggested, and all agreed that we request a meeting with the selectmen and church elders to discuss going ahead with the lot line adjustment. b. Article 27 Authority to expend $ 40,000.00 for architectural services for design development with full amount to come from Groton Wind Project “Mitigation Funds” administered by LCHIP – Article 27 was passed at town meeting. It was moved (Roger Daniels) and seconded (Leina Smoker) to proceed with the application to LCHIP. The motion was passed. 3. Energy Audit Recommendations – Carl Doe has reviewed the report and shared a few thoughts about the boiler. We selected a larger boiler, seven years ago, because of the time it takes for the water to run out and back and because our system runs on a timer. Carl feels that our oil burner is working well and should not be changed. 4. Other New Business – no other business. The meeting was adjourned at 2.:03 pm.