Rumney Library Trustees - 2/6/2013

APPROVED MINUTES *as of March 20th, 2013 BOARD OF TRUSTEES BYRON G. MERRILL LIBRARY Rumney, NH February 6, 2013 – 12:30 p.m. The meeting was called to order at 12:30 pm. Present were Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne. REPORTS 1. Review Draft Minutes: January 10, 2013 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes of January 10th 2013 as read. The motion was passed. 2. Treasurer’s Report a. 2013 • Account Balances - $95,321.10 as of 2/5/2013 • Spending “to date” – We reviewed our spending thus far this year. 3. Library Director’s Report: January was a busy month, good to get back on schedule after the holidays. Our totals for January were 395 patron visits, 451 books checked out, and 129 dvds/videos borrowed. The Knitting Ladies met on January 10th and we had three Wednesday afternoon story times. Third Thursday took place on January 17th and we had a group here playing cribbage. February came quickly and last Saturday we celebrated ‘Take Your Child to the Library Day, a national event. A dozen children stopped in for stories and a craft. Several new people signed up for library cards. Our plans for February include a Valentine’s party with the Knitting Ladies on the 14th, story times on the 13th, 20th and 27th, and Third Thursday on the 21st which will include games and book reviews. OLD BUSINESS 1. Planning Board: Review proposed “CIP Report – Jan. 30, 2013” After a few changes, it was moved (Roger Daniels) and seconded (Leina Smoker) to approve the “CIP Report – January 30, 2013” which goes to the planning board. 2. Red Mountain Construction Work – Susan reported that the work (repairing the ceiling around the light fixtures in the office, computer room, and behind the circulation desk) has been completed in a satisfactory manner. Red Mountain will get their final invoice to Tom Wallace. 3. Feasibility Study – Disabled Accessibility a. Land Acquisition from Church – Leina reported on the church meeting. The Church is working with a lawyer to clarify their land title. b. Architect’s Study Report -Vol. I & II, Drawings, Rendering) – The ‘Reports’ have been printed and a copy delivered to the town office. c. Energy Audit – Margaret Dillon from SEEDS will be here February 13th to do the audit. 4. 2013 Town Meeting Preparation a. Public Hearing – Feb. 11 @ 7:00 pm – Tom Wallace will attend this hearing. b. Informational Meeting at Library – Feb. 21 – It was decided not to have this event. c. Town Vote day – March 12 – Tom Wallace will be at the polls showing our plans. d. Town Meeting – March 14 – Tom will invite our architect, Dennis Mires, to be at the meeting in case he is needed to answer questions. 5. Spending Report – LCHIP Grant – We reviewed our expenses thus far. At this time there is a balance of $108.64 remaining. 6. Overdue Book Policy – Susan asked that we dismiss this discussion. NEW BUSINESS 1. Other New Business – There is no other new business. Next meeting will be Wednesday, March 20th at 12:30 PM.