Library Trustees' Meeting - 12/16/2010

BYRON G. MERRILL LIBRARY - BOARD OF TRUSTEES – JANUARY 26, 2011

The Meeting was called to order at 6 PM. Present were Roger Daniels, Tom Wallace, Leina Smoker and Susan Turbyne.

REPORTS
1. Review Draft Minutes of December 16, 2010 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the minutes as amended. The motion was passed.
2. Treasurer’s Report
a. 2010 Town Report – Financial. Tom submitted the proper reports to the town office.
b. 2010 Town Financial Audit is scheduled for March 1-3. A questionnaire has been completed and signed and will be returned to Plodzik-Sanderson.
c. Account Balances - $102,770.95
d. YTD Income – Expenses – We reviewed our expenses as of January 24, 2011.

Library Director’s Report - Lara Croft’s last day is Saturday as she is moving to the southern part of the state. It has been a pleasure having her here this past year. At this time I have no one in mind for her replacement.

The report for the Rumney annual report has been sent in. I am starting work on the report for the NH State Library which has approximately 100 questions to be answered. Tom will provide some of the financial information.

We are continuing to re-label our collection and enter the books into a computerized database. We are currently working on the biographies.


OLD BUSINESS
3. Status - Town Master Plan Narrative – This report is not needed for the time being so we plan to review and update our part of the plan.
4. Accept additional 2010 Donation – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the $25.00 donation from Joseph and Florence Leverone. The motion was passed.
Joseph/Florence Leverone – 12/31/2010 - $ 25.00
5. Lighting Replacement Project
a. Final Contract – Amt. $ 7,034.79 (vs. $ 7,190.11 due to math. error)
b. Work Schedule
• We will close the library if needed.
c. Bid Alternate No. 1 Option is pending Town Meeting approval

NEW BUSINESS
6. Transfer 2010 YE Disbursement Acct. Balance ( $ 1080.77) to Marion Learned Endowment Fund ( Citizens Bank CAP Sub-Account)
It was moved (Roger Daniels) and seconded (Leina Smoker) to move $1080.77 (entire balance) from the Citizens Bank Disbursement Account to the Marion Learned Endowment Fund.
7. Accessibility Alterations: Report/ Display for Town Meeting on March 10th
Tom will inquire about having a table at the polls and at the town meeting to promote interest in the library and in our future plans.
8. Other Business – none.

The next meeting will take place on Wednesday, March 16th 2010 at 6 PM

It was moved (Roger Daniels) and seconded (Leina Smoker) to adjourn at 6:45 PM. The motion passed.