Library Trustees' Meeting - 8/17/2009

Byron G. Merrill Library

Trustee’s Meeting

August 17, 2009

In Attendance: Tom Wallace, Jan Serfass, Roger Daniels, Susan Turbyne

Minutes from the May 4, 2009 meeting were reviewed. Tom made a motion to accept minutes as presented with Roger 2nd. All in favor. Motion carried.

Treasurer’s Report: Through August 17 the library has spent 55.9% of its budget. We currently have $88,827.99 in Endowment Funds with $57,826.41 of that to remain in required principal. CD’s amounts total $72,886.41

Old Home Day - book sale netted $419.07

Fuel Oil – Price is locked in at $1.899 per gallon for the ’09-’10 winter season.

Trust Funds – 2008 Interest Income from Town held Trusts (Charter Trust) received as follows: Wm. Doe Trust = $155.02 and Adelaide Bond Trust = $178.60

Library Director’s Report: There were no problems in administration during Susan’s absence for the month of July. Rachel and Dorothy did an excellent job of keeping the library running smoothly. Old Home Day was a success as usual with many visitors stopping in. Volunteers Toni Lewis, Ann Trotter, Jennifer Wentz, Tom Wallace and Jim Turbyne helped out with the book sale. A “Thank You” party was held in the afternoon for Rachel Funk, the children’s coordinator and assistant in the library. She is taking a new job out of the area and will be leaving the position in the BGM library.

Susan talked about the open staffing position due to Rachel’s departure. We discussed the needs and wants of the library director and what was needed for the growth of the library and it’s programs. Two part time workers? One for the children’s section and one able to do computer entry? A college student looking for an internship or experience? Susan asked that the hiring be put on hold until she sorts out exactly what she needs in an assistant(s).

Susan questioned the hours and days the library is open, perhaps changing the days to coincide when the Interlibrary Loan van comes through the area on Wednesdays. Can we have the van stop at the Library? No decision was made at this time.

Susan will be out of town on Sept 10-12 and will look for extra help for Dorothy on those days.

Old Business: The Library is authorized to spend up to $5000 on improvements. Some additional electrical work was completed by Wentzel Electric for $819.98. Mr. Bob Caristi was contacted to sand and refinish the floors in the AV room and computer room. Work to be done on Sept. 23. The Library will be closed on Sept. 24th to move furniture back.

Tom made a motion to adjourn at 7:45. Roger 2nd. All in favor. Meeting adjourned.

Next meeting – Sept 28.