The meeting was opened at 1:00 p. m. with Tom Wallace, Roger Daniels and Susan Turbyne in attendence.
REPORTS
1. Review Draft Minutes of January 26, 2011 Meeting
The final lighting cost was corrected to $7034.79. It was moved (Roger Daniels) and seconded (Tom Wallace) to accept the minutes as corrected. The motion was passed.
2. Treasurer’s Report
a. Account Balances - $97,672.17 as of 3/16/2011
b. YTD Income /Expenses – We reviewed our income and expenses as of 3/16/2011. We will request the next quarterly payment April 1st.
c. 2010 Town Financial Audit – The Audit took place in February.
3. Library Director’s Report
a. January and February went by quickly. In January we recorded 294 patron visits with 350 books and 147 videos/dvds being checked out. February brought 277 visits with 334 books and 94 videos being checked out. We were closed February 24th and 26th when the electrician was here.
b. We are very pleased with the new overhead lights. They look very attractive and give much needed light. We are looking forward to the final lights being installed soon.
c. The Ladies Book Club met on February 10th at my home to discuss the novel, Eternal on the Water by Joseph Monninger. We had a good turnout and it was fun having Mr Monninger as our surprise guest. He answered our many questions about the book and his writing career and shared some of his incites on the publishing world.
d. Eighty-two children’s books from the Libri Grant arrived and we have been busy processing them and plan to start displaying them today.
e. Our ‘Winter’ display of picture books has kept our youngest readers very busy. We track the books they read and are pleased that one youngster has read sixteen books from the selection. We have put together a ‘Spring’ display which is ready to go as soon as the snow disappears.
f. We have had two changes in personnel. Lara Croft, after just over one year here at the library, has moved out of the area and resigned her position at the end of January. Rachel Anderson is starting work today.
g. I am working on the Annual Report for the State of NH and plan to have it done within the next two weeks.
OLD BUSINESS
4. Status - Town Master Plan Narrative
We plan to review and update our portion of the plan.
5. Lighting Replacement Project
a. Work Status
AES Electrical completed the wiring and lighting in the lobby, children’s room and reference room. The office and young adult room is still to be done.
b. Bid Alternate No. 1 Option – $ 1,439.00: Complete lighting replace in Stack Area.
It was moved (Roger Daniels) and seconded (Tom Wallace) to move ahead with this project. The motion was passed.
NEW BUSINESS
6. Other Business – None
Next Meeting: Wednesday, May 18th, 2011 at 6:00 P.M. at the Library
Wednesday, May 18, 2011
Library Trustees' Meeting - 1/26/2011
The Meeting was called to order at 6 PM. Present were Roger Daniels, Tom Wallace, Leina Smoker and Susan Turbyne.
REPORTS
1. Review Draft Minutes of December 16, 2010 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the minutes as amended. The motion was passed.
2. Treasurer’s Report
a. 2010 Town Report – Financial. Tom submitted the proper reports to the town office.
b. 2010 Town Financial Audit is scheduled for March 1-3. A questionnaire has been completed and signed and will be returned to Plodzik-Sanderson.
c. Account Balances - $102,770.95
d. YTD Income – Expenses – We reviewed our expenses as of January 24, 2011.
Library Director’s Report - Lara Croft’s last day is Saturday as she is moving to the southern part of the state. It has been a pleasure having her here this past year. At this time I have no one in mind for her replacement.
The report for the Rumney annual report has been sent in. I am starting work on the report for the NH State Library which has approximately 100 questions to be answered. Tom will provide some of the financial information.
We are continuing to re-label our collection and enter the books into a computerized database. We are currently working on the biographies.
OLD BUSINESS
3. Status - Town Master Plan Narrative – This report is not needed for the time being so we plan to review and update our part of the plan.
4. Accept additional 2010 Donation – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the $25.00 donation from Joseph and Florence Leverone. The motion was passed.
Joseph/Florence Leverone – 12/31/2010 - $ 25.00
5. Lighting Replacement Project
a. Final Contract – Amt. $ 7,034.79 (vs. $ 7,190.11 due to math. error)
b. Work Schedule
• We will close the library if needed.
c. Bid Alternate No. 1 Option is pending Town Meeting approval
NEW BUSINESS
6. Transfer 2010 YE Disbursement Acct. Balance ( $ 1080.77) to Marion Learned Endowment Fund ( Citizens Bank CAP Sub-Account)
It was moved (Roger Daniels) and seconded (Leina Smoker) to move $1080.77 (entire balance) from the Citizens Bank Disbursement Account to the Marion Learned Endowment Fund.
7. Accessibility Alterations: Report/ Display for Town Meeting on March 10th
Tom will inquire about having a table at the polls and at the town meeting to promote interest in the library and in our future plans.
8. Other Business – none.
The next meeting will take place on Wednesday, March 16th 2010 at 6 PM
It was moved (Roger Daniels) and seconded (Leina Smoker) to adjourn at 6:45 PM. The motion passed.
REPORTS
1. Review Draft Minutes of December 16, 2010 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the minutes as amended. The motion was passed.
2. Treasurer’s Report
a. 2010 Town Report – Financial. Tom submitted the proper reports to the town office.
b. 2010 Town Financial Audit is scheduled for March 1-3. A questionnaire has been completed and signed and will be returned to Plodzik-Sanderson.
c. Account Balances - $102,770.95
d. YTD Income – Expenses – We reviewed our expenses as of January 24, 2011.
Library Director’s Report - Lara Croft’s last day is Saturday as she is moving to the southern part of the state. It has been a pleasure having her here this past year. At this time I have no one in mind for her replacement.
The report for the Rumney annual report has been sent in. I am starting work on the report for the NH State Library which has approximately 100 questions to be answered. Tom will provide some of the financial information.
We are continuing to re-label our collection and enter the books into a computerized database. We are currently working on the biographies.
OLD BUSINESS
3. Status - Town Master Plan Narrative – This report is not needed for the time being so we plan to review and update our part of the plan.
4. Accept additional 2010 Donation – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the $25.00 donation from Joseph and Florence Leverone. The motion was passed.
Joseph/Florence Leverone – 12/31/2010 - $ 25.00
5. Lighting Replacement Project
a. Final Contract – Amt. $ 7,034.79 (vs. $ 7,190.11 due to math. error)
b. Work Schedule
• We will close the library if needed.
c. Bid Alternate No. 1 Option is pending Town Meeting approval
NEW BUSINESS
6. Transfer 2010 YE Disbursement Acct. Balance ( $ 1080.77) to Marion Learned Endowment Fund ( Citizens Bank CAP Sub-Account)
It was moved (Roger Daniels) and seconded (Leina Smoker) to move $1080.77 (entire balance) from the Citizens Bank Disbursement Account to the Marion Learned Endowment Fund.
7. Accessibility Alterations: Report/ Display for Town Meeting on March 10th
Tom will inquire about having a table at the polls and at the town meeting to promote interest in the library and in our future plans.
8. Other Business – none.
The next meeting will take place on Wednesday, March 16th 2010 at 6 PM
It was moved (Roger Daniels) and seconded (Leina Smoker) to adjourn at 6:45 PM. The motion passed.
Thursday, March 17, 2011
Library Trustees' Meeting - 12/16/2010
BYRON G. MERRILL LIBRARY - BOARD OF TRUSTEES – JANUARY 26, 2011
The Meeting was called to order at 6 PM. Present were Roger Daniels, Tom Wallace, Leina Smoker and Susan Turbyne.
REPORTS
1. Review Draft Minutes of December 16, 2010 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the minutes as amended. The motion was passed.
2. Treasurer’s Report
a. 2010 Town Report – Financial. Tom submitted the proper reports to the town office.
b. 2010 Town Financial Audit is scheduled for March 1-3. A questionnaire has been completed and signed and will be returned to Plodzik-Sanderson.
c. Account Balances - $102,770.95
d. YTD Income – Expenses – We reviewed our expenses as of January 24, 2011.
Library Director’s Report - Lara Croft’s last day is Saturday as she is moving to the southern part of the state. It has been a pleasure having her here this past year. At this time I have no one in mind for her replacement.
The report for the Rumney annual report has been sent in. I am starting work on the report for the NH State Library which has approximately 100 questions to be answered. Tom will provide some of the financial information.
We are continuing to re-label our collection and enter the books into a computerized database. We are currently working on the biographies.
OLD BUSINESS
3. Status - Town Master Plan Narrative – This report is not needed for the time being so we plan to review and update our part of the plan.
4. Accept additional 2010 Donation – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the $25.00 donation from Joseph and Florence Leverone. The motion was passed.
Joseph/Florence Leverone – 12/31/2010 - $ 25.00
5. Lighting Replacement Project
a. Final Contract – Amt. $ 7,034.79 (vs. $ 7,190.11 due to math. error)
b. Work Schedule
• We will close the library if needed.
c. Bid Alternate No. 1 Option is pending Town Meeting approval
NEW BUSINESS
6. Transfer 2010 YE Disbursement Acct. Balance ( $ 1080.77) to Marion Learned Endowment Fund ( Citizens Bank CAP Sub-Account)
It was moved (Roger Daniels) and seconded (Leina Smoker) to move $1080.77 (entire balance) from the Citizens Bank Disbursement Account to the Marion Learned Endowment Fund.
7. Accessibility Alterations: Report/ Display for Town Meeting on March 10th
Tom will inquire about having a table at the polls and at the town meeting to promote interest in the library and in our future plans.
8. Other Business – none.
The next meeting will take place on Wednesday, March 16th 2010 at 6 PM
It was moved (Roger Daniels) and seconded (Leina Smoker) to adjourn at 6:45 PM. The motion passed.
The Meeting was called to order at 6 PM. Present were Roger Daniels, Tom Wallace, Leina Smoker and Susan Turbyne.
REPORTS
1. Review Draft Minutes of December 16, 2010 Meeting – It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the minutes as amended. The motion was passed.
2. Treasurer’s Report
a. 2010 Town Report – Financial. Tom submitted the proper reports to the town office.
b. 2010 Town Financial Audit is scheduled for March 1-3. A questionnaire has been completed and signed and will be returned to Plodzik-Sanderson.
c. Account Balances - $102,770.95
d. YTD Income – Expenses – We reviewed our expenses as of January 24, 2011.
Library Director’s Report - Lara Croft’s last day is Saturday as she is moving to the southern part of the state. It has been a pleasure having her here this past year. At this time I have no one in mind for her replacement.
The report for the Rumney annual report has been sent in. I am starting work on the report for the NH State Library which has approximately 100 questions to be answered. Tom will provide some of the financial information.
We are continuing to re-label our collection and enter the books into a computerized database. We are currently working on the biographies.
OLD BUSINESS
3. Status - Town Master Plan Narrative – This report is not needed for the time being so we plan to review and update our part of the plan.
4. Accept additional 2010 Donation – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the $25.00 donation from Joseph and Florence Leverone. The motion was passed.
Joseph/Florence Leverone – 12/31/2010 - $ 25.00
5. Lighting Replacement Project
a. Final Contract – Amt. $ 7,034.79 (vs. $ 7,190.11 due to math. error)
b. Work Schedule
• We will close the library if needed.
c. Bid Alternate No. 1 Option is pending Town Meeting approval
NEW BUSINESS
6. Transfer 2010 YE Disbursement Acct. Balance ( $ 1080.77) to Marion Learned Endowment Fund ( Citizens Bank CAP Sub-Account)
It was moved (Roger Daniels) and seconded (Leina Smoker) to move $1080.77 (entire balance) from the Citizens Bank Disbursement Account to the Marion Learned Endowment Fund.
7. Accessibility Alterations: Report/ Display for Town Meeting on March 10th
Tom will inquire about having a table at the polls and at the town meeting to promote interest in the library and in our future plans.
8. Other Business – none.
The next meeting will take place on Wednesday, March 16th 2010 at 6 PM
It was moved (Roger Daniels) and seconded (Leina Smoker) to adjourn at 6:45 PM. The motion passed.
Thursday, January 27, 2011
Library Trustees' Meeting - 12/1/2010
BYRON G. MERRILL LIBRARY – BOARD OF TRUSTEES – DECEMBER 1, 2010
The meeting was opened at 6:30 pm with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance.
REPORTS
1. Review Draft Minutes of October 27, 2010 Meeting
a. It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
2. Treasurer’s Report
a. Account Balances - $99,592.38 as of 11/30/10
b. YTD Income – Expenses: We reviewed our expenses as of 11/30/10.
c. Projected 2010 Expenditures – We reviewed our projected expenses for December.
3. Library Director’s Report
a. We were open eleven days in November with 375 patron visits and 440 books and 168 videos were borrowed. We remained open until 8 on Thanksgiving Eve as we usually do on Wednesdays and were quite busy.
b. Lara has completed her student teaching and has been working here a few hours on Wednesdays and Saturdays since she began in September. I do not know what her plans are for the months ahead. I am looking forward to having her or her replacement work the full week in the months ahead.
c. As you can see, we have moved from the fall season into the holiday season and will be displaying the remaining Christmas books and movies tomorrow. The lights in the window and on the tree upstairs are set to come on at 2 and go out at 10 each day.
d. We are looking forward to our Holiday Open House from 6 until 7:30 on Wednesday, December 15th. ‘Rhubarb Pie’ will be entertaining us with music and we are planning to serve punch and cookies. Hope you all can come.
e. We received information that the state library is putting together a group of libraries to subscribe to ancestry.com - our cost would be $100 for the year and I would like us to consider it. An individual membership is more than $100 a year.
OLD BUSINESS
4. 2010 Improvement Projects - Update
a. Refinish Entry doors – We contacted Paul Turley but nothing can be done until next year.
b. New Lighting Project – We have placed bid forms at several locations in the area and they are due back by Dec. 8 @ 4:30 p.m.
5. Review/ Discuss 2011 Budget Process
a. Budget to Selectmen – Tom emailed our budget request to the selectmen on October 29th.
b. Budget Committee Review – We are waiting for the date.
c. Publish for Town Warrant/ Town Meeting in March
NEW BUSINESS
6. Review Town Master Plan Narrative – A group of citizens are currently working to update the Town Master Plan. We reviewed the article on the library and felt that it needed to be reworked in places. Susan asked if this could take place after the holidays.
7. Review/ Discuss 2010 Year End Spending – We discussed these two projects and decided to postpone any decision until we have seen the bids on December 8th.
a. New lap top computer for Library Director
b. Lighting upgrade project
8. Other Business
a. Ancestry.Com – Roger Daniels moved (and Leina Smoker seconded) that we appropriate the annual fee of $100.00 to participate with NH libraries accessing this service. The motion was passed.
The meeting was adjourned at 7:40 PM.
The meeting was opened at 6:30 pm with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance.
REPORTS
1. Review Draft Minutes of October 27, 2010 Meeting
a. It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
2. Treasurer’s Report
a. Account Balances - $99,592.38 as of 11/30/10
b. YTD Income – Expenses: We reviewed our expenses as of 11/30/10.
c. Projected 2010 Expenditures – We reviewed our projected expenses for December.
3. Library Director’s Report
a. We were open eleven days in November with 375 patron visits and 440 books and 168 videos were borrowed. We remained open until 8 on Thanksgiving Eve as we usually do on Wednesdays and were quite busy.
b. Lara has completed her student teaching and has been working here a few hours on Wednesdays and Saturdays since she began in September. I do not know what her plans are for the months ahead. I am looking forward to having her or her replacement work the full week in the months ahead.
c. As you can see, we have moved from the fall season into the holiday season and will be displaying the remaining Christmas books and movies tomorrow. The lights in the window and on the tree upstairs are set to come on at 2 and go out at 10 each day.
d. We are looking forward to our Holiday Open House from 6 until 7:30 on Wednesday, December 15th. ‘Rhubarb Pie’ will be entertaining us with music and we are planning to serve punch and cookies. Hope you all can come.
e. We received information that the state library is putting together a group of libraries to subscribe to ancestry.com - our cost would be $100 for the year and I would like us to consider it. An individual membership is more than $100 a year.
OLD BUSINESS
4. 2010 Improvement Projects - Update
a. Refinish Entry doors – We contacted Paul Turley but nothing can be done until next year.
b. New Lighting Project – We have placed bid forms at several locations in the area and they are due back by Dec. 8 @ 4:30 p.m.
5. Review/ Discuss 2011 Budget Process
a. Budget to Selectmen – Tom emailed our budget request to the selectmen on October 29th.
b. Budget Committee Review – We are waiting for the date.
c. Publish for Town Warrant/ Town Meeting in March
NEW BUSINESS
6. Review Town Master Plan Narrative – A group of citizens are currently working to update the Town Master Plan. We reviewed the article on the library and felt that it needed to be reworked in places. Susan asked if this could take place after the holidays.
7. Review/ Discuss 2010 Year End Spending – We discussed these two projects and decided to postpone any decision until we have seen the bids on December 8th.
a. New lap top computer for Library Director
b. Lighting upgrade project
8. Other Business
a. Ancestry.Com – Roger Daniels moved (and Leina Smoker seconded) that we appropriate the annual fee of $100.00 to participate with NH libraries accessing this service. The motion was passed.
The meeting was adjourned at 7:40 PM.
Library Trustees' Meeting - 10/27/2010
BYRON G. MERRILL LIBRARY – BOARD OF TRUSTEES – OCTOBER 27, 2010
The meeting was opened at 6:30 pm with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance.
REPORTS
1. Review/Approval of Minutes from 10/6/2010 – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
2. Treasurer’s Report
Account Balances: Total Assets - $103,567.65
3. Library Director’s Report – October has been busy. Thus far this month 243 people have come in and checked out 377 books and 110 movies. Our second program in the Lakes Region Reads was held last Thursday night next door at the historical museum. The choir from the Wentworth Community Church entertained us with a selection of songs from the 1940s – it was most enjoyable. Facilitator Marcia Schmidt Blaine led the discussion of 1940s memories here in Rumney. Roger Daniels was able to tape the program which will be available for future generations. Six of our patrons traveled to Meredith this past Sunday afternoon to meet Annie Barrows, the author of The Guernsey Literary and Potato Peel Pie Society. Our Ladies Book Club will meet on November 4th to discuss this novel. Our cataloguing projects continue with attention being given to the 800 section.
OLD BUSINESS
4. 2010 Improvement Projects -
Refinish Entry doors – Contractor has been contacted, have not heard back
New Lighting Project – Tom contacted the Coop but our project is not big enough to qualify for their grant at this point.
NEW BUSINESS
5. 2011 Budget
Operating Budget - It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the amount of $36,130.00 for the town appropriation of our budget for the next year. The motion passed.
Library Trust Fund Expenditure Authorization - It was also moved (Roger Daniels) and seconded (Leina Smoker) to request $3000.00 for lighting upgrades, $500.00 for front door refinishing, and $500.00 for collection development to come from our endowment funds. The motion was passed.
Accessibility Project Capital Reserve - It was also moved (Roger Daniels) and seconded (Leina Smoker) to request $5000.00 to be added to the Library Accessibility Capital Reserve Fund. The motion was passed. Tom will submit the paperwork to the town.
6. New/ Revised Town of Rumney Policies - We reviewed the policies and discussed some possible conflicts with public library application.
7. Other Business – The next meeting will take place on Wednesday, December 1st, 2010 at 6:30 pm.
The meeting was adjourned at 8PM.
The meeting was opened at 6:30 pm with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance.
REPORTS
1. Review/Approval of Minutes from 10/6/2010 – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
2. Treasurer’s Report
Account Balances: Total Assets - $103,567.65
3. Library Director’s Report – October has been busy. Thus far this month 243 people have come in and checked out 377 books and 110 movies. Our second program in the Lakes Region Reads was held last Thursday night next door at the historical museum. The choir from the Wentworth Community Church entertained us with a selection of songs from the 1940s – it was most enjoyable. Facilitator Marcia Schmidt Blaine led the discussion of 1940s memories here in Rumney. Roger Daniels was able to tape the program which will be available for future generations. Six of our patrons traveled to Meredith this past Sunday afternoon to meet Annie Barrows, the author of The Guernsey Literary and Potato Peel Pie Society. Our Ladies Book Club will meet on November 4th to discuss this novel. Our cataloguing projects continue with attention being given to the 800 section.
OLD BUSINESS
4. 2010 Improvement Projects -
Refinish Entry doors – Contractor has been contacted, have not heard back
New Lighting Project – Tom contacted the Coop but our project is not big enough to qualify for their grant at this point.
NEW BUSINESS
5. 2011 Budget
Operating Budget - It was moved (Roger Daniels) and seconded (Leina Smoker) to approve the amount of $36,130.00 for the town appropriation of our budget for the next year. The motion passed.
Library Trust Fund Expenditure Authorization - It was also moved (Roger Daniels) and seconded (Leina Smoker) to request $3000.00 for lighting upgrades, $500.00 for front door refinishing, and $500.00 for collection development to come from our endowment funds. The motion was passed.
Accessibility Project Capital Reserve - It was also moved (Roger Daniels) and seconded (Leina Smoker) to request $5000.00 to be added to the Library Accessibility Capital Reserve Fund. The motion was passed. Tom will submit the paperwork to the town.
6. New/ Revised Town of Rumney Policies - We reviewed the policies and discussed some possible conflicts with public library application.
7. Other Business – The next meeting will take place on Wednesday, December 1st, 2010 at 6:30 pm.
The meeting was adjourned at 8PM.
Library Trustees' Meeting - 10/6/2010
BYRON G. MERRILL LIBRARY – BOARD OF TRUSTEES – OCTOBER 6, 2010
The meeting was opened at 6:30 with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance. Also in attendance was Jan Serfass.
Review/Approval of Minutes – June 2, 2010 - It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
Welcome Leina Smoker – Since our last meeting, Jan Serfass resigned as a trustee. We thank her for seven years of service to our library and community. We welcomed Leina as the new member of the board and we look forward to having her work with us. The NHLTA Library Trustee Manual has been ordered for her.
Secretary function – For the time being Susan will be doing the minutes for our meetings.
REPORTS
Treasurer’s Report
Account Balances – Total Assets: $95,905.96
YTD Income – Expenses – We have spent 64.6%, $21,702.40, of our approved budget as of September 30, 2010
Projected 2010 Expenditures were discussed.
Library Director’s Report
We are very much involved in ‘Lakes Region Reads’ which is taking place at this time. The basic premise of this project is that readers at eighteen of our area libraries are reading the novel, The Guernsey Literary and Potato Peel Pie Society by Mary Ann Shaffer and Annie Barrows, the story of the people on the island of Guernsey during WWII. The story, through letters, tells of the heroism of the people as they survived German occupation. Our library display to call attention to this period in history includes our collection of Life magazines from 1941-1945, town reports from that time, and some of our books and videos.
Over forty events have been planned. Some of the events are:The Kick-off Event took place this past Saturday at the Wright Museum in Wolfeboro, NH, a museum illustrating 1940s home life and celebrating the heroic efforts of ordinary people during this time. Well-known journalist Mike Pride discussed his book We Went to War featuring narratives from NH veterans and their World War II experiences. Free copies of the book The Guernsey Literary and Potato Peel Pie Society were given out and ice cream was served. It was an enjoyable afternoon. The next event is planned for this Saturday in Stow MA and will feature antique vehicles, military vehicles from this era and some re-enactments. On Friday, October 15th, in Gilford, visitors will be able to see what a day in the life of a soldier was like, sample MREs (Meals Ready to Eat), and try on a uniform.
Ann Barrows, co-author of the Guernsey Literary and Potato Peel Pie Society, will hold a question and answer presentation at the Inter-Lakes High School auditorium and there will be an opportunity for book signing.
The culminating event on November 6th will be a Big Band Concert at the Tilton Veterans Home. The Lakes Region Big Band will headline a USO-themed concert to celebrate our veterans with music from the Big Band era.
Three events were planned here in Rumney. These events are a joint effort between our library and the Rumney Historical Society and are supported in part by a grant from the Humanities Council of New Hampshire. The first event took place last month when historian Marcia Schmidt Blaine did a power point presentation on life here in Rumney during the WWII years. The event was well attended and well received and everybody enjoyed the homemade pies we served after the program. Marcia is returning on Thursday, October 21st, for a follow-up program when local residents will share some of their reminisces of the war years. We have been handing out free copies of The Guernsey Literary and Potato Peel Pie Society at the library and will gather for a book discussion on Thursday, November 4th. Jim is hoping to make potato peel pie for the occasion.
In addition to our everyday tasks we have several cataloging projects in the works - juvenile non-fiction (Jan) - John Serfass will be adding front pieces to the display to better show the books, the 800s (Lara), and the 900s (me).
OLD BUSINESS
Unanticipated Income – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the donations (from donations and the Old Home Day Book Sale) received since June 2nd, 2010, in the amount of $613.25. The motion passed.
2010 Improvement Projects - Update
Refinish Entry doors – Work on doors has not been done. Susan will speak with Paul Turley again.
New Lighting Project – Tom has been meeting with people from Laconia Electric to
get suggestions for our lighting. He has also investigated an energy improvement grant with the NH Electric Coop – they would pay for 50% of the cost of lighting. Bill Johnstone from NH Electric Coop will visit the library tomorrow morning to assess our needs.
NEW BUSINESS
LIBRI Foundation Book Purchase -It was moved (Roger Daniel) and seconded (Leina Smoker) to use $350.00 from the Old Home Day Book Sale for the Libri Foundation book purchase. The motion passed.
2011 Budget – Tom and Susan attended the selectmen’s meeting on September 20th to discuss the budgets for the next year. The selectmen have asked that the proposed budgets be submitted by November 1st.
2011 Operating Budget – We need to think about next year’s requirements. We discussed increasing hours.
2011 Library Trust Fund Expenditure Authorization – We need to think about projects and money needed.
Accessibility Project Capital Reserve – We are going to request $5,000.00 to go into the fund.
Other Business – The next meeting will take place on Wednesday, October 27th at 6:30 pm.
The meeting was adjourned at 7:50 pm.
The meeting was opened at 6:30 with Roger Daniels, Tom Wallace, Leina Smoker, and Susan Turbyne in attendance. Also in attendance was Jan Serfass.
Review/Approval of Minutes – June 2, 2010 - It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the minutes as written. The motion passed.
Welcome Leina Smoker – Since our last meeting, Jan Serfass resigned as a trustee. We thank her for seven years of service to our library and community. We welcomed Leina as the new member of the board and we look forward to having her work with us. The NHLTA Library Trustee Manual has been ordered for her.
Secretary function – For the time being Susan will be doing the minutes for our meetings.
REPORTS
Treasurer’s Report
Account Balances – Total Assets: $95,905.96
YTD Income – Expenses – We have spent 64.6%, $21,702.40, of our approved budget as of September 30, 2010
Projected 2010 Expenditures were discussed.
Library Director’s Report
We are very much involved in ‘Lakes Region Reads’ which is taking place at this time. The basic premise of this project is that readers at eighteen of our area libraries are reading the novel, The Guernsey Literary and Potato Peel Pie Society by Mary Ann Shaffer and Annie Barrows, the story of the people on the island of Guernsey during WWII. The story, through letters, tells of the heroism of the people as they survived German occupation. Our library display to call attention to this period in history includes our collection of Life magazines from 1941-1945, town reports from that time, and some of our books and videos.
Over forty events have been planned. Some of the events are:The Kick-off Event took place this past Saturday at the Wright Museum in Wolfeboro, NH, a museum illustrating 1940s home life and celebrating the heroic efforts of ordinary people during this time. Well-known journalist Mike Pride discussed his book We Went to War featuring narratives from NH veterans and their World War II experiences. Free copies of the book The Guernsey Literary and Potato Peel Pie Society were given out and ice cream was served. It was an enjoyable afternoon. The next event is planned for this Saturday in Stow MA and will feature antique vehicles, military vehicles from this era and some re-enactments. On Friday, October 15th, in Gilford, visitors will be able to see what a day in the life of a soldier was like, sample MREs (Meals Ready to Eat), and try on a uniform.
Ann Barrows, co-author of the Guernsey Literary and Potato Peel Pie Society, will hold a question and answer presentation at the Inter-Lakes High School auditorium and there will be an opportunity for book signing.
The culminating event on November 6th will be a Big Band Concert at the Tilton Veterans Home. The Lakes Region Big Band will headline a USO-themed concert to celebrate our veterans with music from the Big Band era.
Three events were planned here in Rumney. These events are a joint effort between our library and the Rumney Historical Society and are supported in part by a grant from the Humanities Council of New Hampshire. The first event took place last month when historian Marcia Schmidt Blaine did a power point presentation on life here in Rumney during the WWII years. The event was well attended and well received and everybody enjoyed the homemade pies we served after the program. Marcia is returning on Thursday, October 21st, for a follow-up program when local residents will share some of their reminisces of the war years. We have been handing out free copies of The Guernsey Literary and Potato Peel Pie Society at the library and will gather for a book discussion on Thursday, November 4th. Jim is hoping to make potato peel pie for the occasion.
In addition to our everyday tasks we have several cataloging projects in the works - juvenile non-fiction (Jan) - John Serfass will be adding front pieces to the display to better show the books, the 800s (Lara), and the 900s (me).
OLD BUSINESS
Unanticipated Income – It was moved (Roger Daniels) and seconded (Leina Smoker) to accept the donations (from donations and the Old Home Day Book Sale) received since June 2nd, 2010, in the amount of $613.25. The motion passed.
2010 Improvement Projects - Update
Refinish Entry doors – Work on doors has not been done. Susan will speak with Paul Turley again.
New Lighting Project – Tom has been meeting with people from Laconia Electric to
get suggestions for our lighting. He has also investigated an energy improvement grant with the NH Electric Coop – they would pay for 50% of the cost of lighting. Bill Johnstone from NH Electric Coop will visit the library tomorrow morning to assess our needs.
NEW BUSINESS
LIBRI Foundation Book Purchase -It was moved (Roger Daniel) and seconded (Leina Smoker) to use $350.00 from the Old Home Day Book Sale for the Libri Foundation book purchase. The motion passed.
2011 Budget – Tom and Susan attended the selectmen’s meeting on September 20th to discuss the budgets for the next year. The selectmen have asked that the proposed budgets be submitted by November 1st.
2011 Operating Budget – We need to think about next year’s requirements. We discussed increasing hours.
2011 Library Trust Fund Expenditure Authorization – We need to think about projects and money needed.
Accessibility Project Capital Reserve – We are going to request $5,000.00 to go into the fund.
Other Business – The next meeting will take place on Wednesday, October 27th at 6:30 pm.
The meeting was adjourned at 7:50 pm.
Library Trustees' Meeting - 6/2/2010
6/2/2010
In Attendance: Roger Daniels, Tom Wallace, Jan Serfass, Susan Turbyne
Minutes were reviewed from the April 7, 2010 meeting. Roger made a motion to accept as amended. Tom 2nd. All in favor. Motion carried.
Treasurer's Report: Tom gave an accounting of expenditures to date. As of 6/1/2010 there was $96,100.01 in all accounts.
Library Director's Report: Susan noted that Dorothy Kelsall retired from the library in April after serving 15 years at the checkout desk. Jan will send a note and some flowers as a Thank You. Pat Reynolds will begin working part time to help out at the desk. The book club met with 9 women discussing “Mao’s Last Dancer”. The Knitting Club is still meeting once a month and a Tea & Poetry afternoon was held in April. Susan finished the Master Plan and submitted it to the town. A Pajama Party was well attended by the children. The blog and Facebook were updated and Susan has been submitting articles to the newspaper on various activities being held in the library.
The Trustees and Susan discussed a problem with overdue books. After several attempts by phone and letters, Susan will send a certified letter stating state laws concerning books that are not returned to the library and the fines that accrue.
Old Business: Painting of the computer/teen room is completed and the bookshelves are finished. The refinishing of the front doors has been contracted and will hopefully get done soon. Tom and Susan are still working on the new lighting for over the desk.
Old Home Day is August 14
Historical Society Ice Cream Social is July 24 at 1:00
With no other business the meeting was adjourned at 7:30.
Next meeting. September 8, 6:30 PM
In Attendance: Roger Daniels, Tom Wallace, Jan Serfass, Susan Turbyne
Minutes were reviewed from the April 7, 2010 meeting. Roger made a motion to accept as amended. Tom 2nd. All in favor. Motion carried.
Treasurer's Report: Tom gave an accounting of expenditures to date. As of 6/1/2010 there was $96,100.01 in all accounts.
Library Director's Report: Susan noted that Dorothy Kelsall retired from the library in April after serving 15 years at the checkout desk. Jan will send a note and some flowers as a Thank You. Pat Reynolds will begin working part time to help out at the desk. The book club met with 9 women discussing “Mao’s Last Dancer”. The Knitting Club is still meeting once a month and a Tea & Poetry afternoon was held in April. Susan finished the Master Plan and submitted it to the town. A Pajama Party was well attended by the children. The blog and Facebook were updated and Susan has been submitting articles to the newspaper on various activities being held in the library.
The Trustees and Susan discussed a problem with overdue books. After several attempts by phone and letters, Susan will send a certified letter stating state laws concerning books that are not returned to the library and the fines that accrue.
Old Business: Painting of the computer/teen room is completed and the bookshelves are finished. The refinishing of the front doors has been contracted and will hopefully get done soon. Tom and Susan are still working on the new lighting for over the desk.
Old Home Day is August 14
Historical Society Ice Cream Social is July 24 at 1:00
With no other business the meeting was adjourned at 7:30.
Next meeting. September 8, 6:30 PM
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